Job Description
Job description
Join our team as an Accounting Specialist and play a pivotal role in shaping seamless financial operations that drive impact and efficiency!
The Accounting Specialist plays a crucial role in managing council cash receipts, accounts payable, and balance sheet reconciliations. This position also ensures smooth troop bank account operations and provides essential backup for payroll processing, supporting our commitment to seamless financial operations.
This full-time, 35 hour per week position offers an opportunity to work in a dynamic environment that values precision and expertise in accounting practices.
Why join our team?
We are a mission driven organization dedicated to building girls of courage, confidence and character who make the world a better place! We know that rest is essential. With a 4-day work week, 11 paid holidays, an extended end of year paid closure, 12 days of sick leave, and 2 weeks of vacation, we foster a healthy work-life balance. In addition to friendly and supportive colleagues, we offer great benefits including affordable health, dental and vision benefits as well as life & disability insurance, and professional development & training opportunities.
Girl Scouts of Maine is an organization rooted in activism and advocacy. We hold our members accountable to think, speak, and act in ways that ensure EVERY person feels they belong and can meaningfully participate in Girl Scouting. All who identify as Girl Scouts push for equitable treatment and justice both locally and globally.
What does an Accounting Specialist do?
- Manage accounts receivable and cash receipts
• Records cash receipts and interbank transfers into the general ledger
• Makes physical deposits in the council’s bank account
• Records retail shop sales daily
• Manages the council’s property rental receivables and payments
• Process monthly ACH payment collections
- Oversee accounts payable and cash disbursements
• Process invoices and credits
• Research and resolve vendor issues
• Maintains vendor files
• Prepares annual 10++ tax forms.
• Records and reconciles purchase card receipts
- Account Reconciliations
• Supports reconciliation of fall product program
• Maintains fixed asset records
• Maintains and reconciles prepaid expense schedules
• Reconciles retail shop inventory
• Prepares other balance sheet account reconciliations as necessary
- Provide payroll support
• Prepares and maintains payroll information in a confidential manner.
• Process payroll on a bi-weekly basis from online system (ADP).
• Creates and maintains records for new and terminating staff.
• Makes pay rate and benefit deduction changes.
• Calculates benefit deductions for new and terminating staff.
What are we looking for in a team member?
• Two years of accounting experience.
• Accounting degree preferred.
• Proficient data entry, arithmetic, and organizational skills are required to manage the financial systems and documentation required.
• Accuracy, consistency, and understanding of council policies and budgets
• Must be confidential in dealing with payroll and collection responsibilities.
• Must have professional customer service demeanor.
• Self-starter who can work independently and takes initiative; is flexible, adaptable, organized, and has a strong attention to detail.
• Must be able to meet deadlines and communicate deadlines to others.
• Strong knowledge of Microsoft Office (Outlook, Word, Teams, and Excel).
• Experience in non-profit fund accounting preferred
• The ability to learn and understand the functionality of various databases is essential.
• Position is office-based; may be occasionally required to work outside of normal business hours.
• Adheres to the principles of the Girl Scout Movement and becomes a registered member of GSUSA.
• Ability and willingness to perform tasks that involve the ability to exert physical effort, which may include some bending, lifting, carrying, pushing, and/or pulling of objects and materials of moderate weight (up to 25 pounds).
Thinking about applying?
Research shows that people from historically excluded communities tend to apply for jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.
Job Type: Full-time
Pay: From $21.00 per hour
Expected hours: 35 per week
Benefits:
• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance
Physical Setting:
• Office
Schedule:
• Day shift
Ability to Commute:
• South Portland, ME 04106 (Required)
Work Location: In person
Join our team as an Accounting Specialist and play a pivotal role in shaping seamless financial operations that drive impact and efficiency!
The Accounting Specialist plays a crucial role in managing council cash receipts, accounts payable, and balance sheet reconciliations. This position also ensures smooth troop bank account operations and provides essential backup for payroll processing, supporting our commitment to seamless financial operations.
This full-time, 35 hour per week position offers an opportunity to work in a dynamic environment that values precision and expertise in accounting practices.
Why join our team?
We are a mission driven organization dedicated to building girls of courage, confidence and character who make the world a better place! We know that rest is essential. With a 4-day work week, 11 paid holidays, an extended end of year paid closure, 12 days of sick leave, and 2 weeks of vacation, we foster a healthy work-life balance. In addition to friendly and supportive colleagues, we offer great benefits including affordable health, dental and vision benefits as well as life & disability insurance, and professional development & training opportunities.
Girl Scouts of Maine is an organization rooted in activism and advocacy. We hold our members accountable to think, speak, and act in ways that ensure EVERY person feels they belong and can meaningfully participate in Girl Scouting. All who identify as Girl Scouts push for equitable treatment and justice both locally and globally.
What does an Accounting Specialist do?
- Manage accounts receivable and cash receipts
• Records cash receipts and interbank transfers into the general ledger
• Makes physical deposits in the council’s bank account
• Records retail shop sales daily
• Manages the council’s property rental receivables and payments
• Process monthly ACH payment collections
- Oversee accounts payable and cash disbursements
• Process invoices and credits
• Research and resolve vendor issues
• Maintains vendor files
• Prepares annual 10++ tax forms.
• Records and reconciles purchase card receipts
- Account Reconciliations
• Supports reconciliation of fall product program
• Maintains fixed asset records
• Maintains and reconciles prepaid expense schedules
• Reconciles retail shop inventory
• Prepares other balance sheet account reconciliations as necessary
- Provide payroll support
• Prepares and maintains payroll information in a confidential manner.
• Process payroll on a bi-weekly basis from online system (ADP).
• Creates and maintains records for new and terminating staff.
• Makes pay rate and benefit deduction changes.
• Calculates benefit deductions for new and terminating staff.
What are we looking for in a team member?
• Two years of accounting experience.
• Accounting degree preferred.
• Proficient data entry, arithmetic, and organizational skills are required to manage the financial systems and documentation required.
• Accuracy, consistency, and understanding of council policies and budgets
• Must be confidential in dealing with payroll and collection responsibilities.
• Must have professional customer service demeanor.
• Self-starter who can work independently and takes initiative; is flexible, adaptable, organized, and has a strong attention to detail.
• Must be able to meet deadlines and communicate deadlines to others.
• Strong knowledge of Microsoft Office (Outlook, Word, Teams, and Excel).
• Experience in non-profit fund accounting preferred
• The ability to learn and understand the functionality of various databases is essential.
• Position is office-based; may be occasionally required to work outside of normal business hours.
• Adheres to the principles of the Girl Scout Movement and becomes a registered member of GSUSA.
• Ability and willingness to perform tasks that involve the ability to exert physical effort, which may include some bending, lifting, carrying, pushing, and/or pulling of objects and materials of moderate weight (up to 25 pounds).
Thinking about applying?
Research shows that people from historically excluded communities tend to apply for jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.
Job Type: Full-time
Pay: From $21.00 per hour
Expected hours: 35 per week
Benefits:
• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance
Physical Setting:
• Office
Schedule:
• Day shift
Ability to Commute:
• South Portland, ME 04106 (Required)
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Accounting Specialist position is now open for candidates interested in the Accountant Jobs sector. This role in South Portland offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Accountant Jobs is a plus.
