Job Description
• Accounts Receivable/Payable Specialist Role Overview
We are seeking a highly skilled and detail-oriented Accounts Payable & Receivable Specialist to join our team. This professional will be responsible for ensuring the accuracy of financial operations, managing end-to-end invoice validation, payment execution, receivables tracking, and financial coordination across departments.
The ideal candidate will have a strong background in the freight forwarding industry and excellent communication skills. They will ensure seamless interaction between documentation, operations, and accounting teams.
Key Responsibilities:
• Invoice Validation and Approval: Review and validate final invoices, supporting documents (BOL, POD, vendor quotes), and ensure alignment with agreed rates and terms.
• Invoice Approval Flow Management: Manage invoice approval flow from the documentation team to the payment processor.
• Receivables Tracking and Payment Execution: Oversee accounts receivable – track payments from clients, reconcile statements, and follow up on outstanding balances.
• Payable Schedules and Vendor Payments: Prepare and monitor accounts payable schedules and ensure timely vendor payments.
• Cash Flow Analysis and Forecasting: Analyze company cash flow, payment timelines, and forecast receivables.
• Dispute Resolution: Investigate and resolve invoice disputes with vendors, truckers, warehouses, and clients.
• Communication and Record Keeping: Communicate with customers regarding invoice clarifications, due dates, and payment status, and maintain accurate financial records in coordination with the accounting and operations teams.
• Financial Reporting: Generate monthly reports for management, highlighting delays, outstanding balances, and key financial KPIs.
• Process Improvement: Assist with internal audits and ensure SOP compliance across payment and billing processes, and recommend process improvements to streamline financial operations and reduce errors.
Requirements:
• Experience: Minimum 3 years of experience in Accounts Payable / Receivable within a freight forwarding or logistics company.
• Industry Knowledge: In-depth understanding of freight documentation, invoicing flows, vendor payments, and shipment lifecycle.
• Team Collaboration: Experience coordinating between operations and accounting teams.
• Skills: Strong skills in data reconciliation, cash flow monitoring, and dispute resolution, proficient in Excel, accounting platforms, and logistics software (TMS/ERP).
• Communication: Excellent English communication skills (written and verbal).
• Work Environment: High attention to detail and ability to meet deadlines under pressure, self-motivated and able to work independently in a remote environment.
• Software Familiarity: Familiarity with tools like QuickBooks, NetSuite, SAP, or Zoho Books.
• Intermodal Shipping Understanding: Understanding of intermodal shipping, drayage, and customs billing scenarios.
• Multi-Entity Financial Reporting: Ability to manage financial reporting for multi-entity or multi-currency environments.
We are seeking a highly skilled and detail-oriented Accounts Payable & Receivable Specialist to join our team. This professional will be responsible for ensuring the accuracy of financial operations, managing end-to-end invoice validation, payment execution, receivables tracking, and financial coordination across departments.
The ideal candidate will have a strong background in the freight forwarding industry and excellent communication skills. They will ensure seamless interaction between documentation, operations, and accounting teams.
Key Responsibilities:
• Invoice Validation and Approval: Review and validate final invoices, supporting documents (BOL, POD, vendor quotes), and ensure alignment with agreed rates and terms.
• Invoice Approval Flow Management: Manage invoice approval flow from the documentation team to the payment processor.
• Receivables Tracking and Payment Execution: Oversee accounts receivable – track payments from clients, reconcile statements, and follow up on outstanding balances.
• Payable Schedules and Vendor Payments: Prepare and monitor accounts payable schedules and ensure timely vendor payments.
• Cash Flow Analysis and Forecasting: Analyze company cash flow, payment timelines, and forecast receivables.
• Dispute Resolution: Investigate and resolve invoice disputes with vendors, truckers, warehouses, and clients.
• Communication and Record Keeping: Communicate with customers regarding invoice clarifications, due dates, and payment status, and maintain accurate financial records in coordination with the accounting and operations teams.
• Financial Reporting: Generate monthly reports for management, highlighting delays, outstanding balances, and key financial KPIs.
• Process Improvement: Assist with internal audits and ensure SOP compliance across payment and billing processes, and recommend process improvements to streamline financial operations and reduce errors.
Requirements:
• Experience: Minimum 3 years of experience in Accounts Payable / Receivable within a freight forwarding or logistics company.
• Industry Knowledge: In-depth understanding of freight documentation, invoicing flows, vendor payments, and shipment lifecycle.
• Team Collaboration: Experience coordinating between operations and accounting teams.
• Skills: Strong skills in data reconciliation, cash flow monitoring, and dispute resolution, proficient in Excel, accounting platforms, and logistics software (TMS/ERP).
• Communication: Excellent English communication skills (written and verbal).
• Work Environment: High attention to detail and ability to meet deadlines under pressure, self-motivated and able to work independently in a remote environment.
• Software Familiarity: Familiarity with tools like QuickBooks, NetSuite, SAP, or Zoho Books.
• Intermodal Shipping Understanding: Understanding of intermodal shipping, drayage, and customs billing scenarios.
• Multi-Entity Financial Reporting: Ability to manage financial reporting for multi-entity or multi-currency environments.
💡 Quick Summary
Seeking a career-building opportunity? The Accounts Finance Specialist position is now open for candidates interested in the Accountant Jobs sector. This role in Udaipur offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Accountant Jobs is a plus.