Job Description
Overview
Work Type: Fixed-term - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 2
Occupation: Administration
Location: Melbourne - Northern suburbs
Reference: 1515570
Selection Criteria
SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to work and collaborate with others in a team environment.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6 A commitment to professional learning and growth for both self and others.
Role
Applicant is required to work 5 days per week, Monday to Friday, 7.6 hours per day.
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.
An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.
Responsibilities
Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
Maintain, enter and retrieve data from the schools IT systems, such as the school's records system (Cases21 & Compass), including computerised student, staff and school records
Maintain and update office records, enrolment data, diary records, and basic written records
Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
Coordinate the delivery of administrative services within the school
In consultation with the Business Manager, determine and manage work priorities within the school office
Develop and implement strategies to ensure effective administration procedures
Coordinate the implementation of requisitioning, purchasing and issuing procedures
Manage client reception and office operations
Supports the first aid facilities and assists in delivering first aid to students
Coordinate the distribution of daily bulletin, circulars and other documentation to be provided to the school community.
Maintain accident/illness register via Compass Chronicle
Undertake other duties relevant to the field of responsibility as requested by the Business Manager, Principal or their delegate.
This position describes in general terms the normal duties which the Reception/Administration & First Aid attendant are expected to undertake. However the duties described may vary or be amended from time to time without changing the level of responsibility associated with the position.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Diversity and Inclusion
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Conditions of Employment
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Location Profile
Apollo Parkways Primary School is in Greensborough, in Melbourne's outer northern suburbs. The current enrolment is 620 students with our school tours providing prospective families with an opportunity to experience all the wonderful aspects of Apollo Parkways. A significant percentage, 60.81% of our student population is drawn from outside our immediate neighbourhood.
The school's Student Family Occupation Education Index (SFOE) is 0.1646, with 11% of students from EAL (English as an Additional Language) background. These indicators are used by the Department of Education to differentiate the allocation of resources to school budgets based on the correlation between student SFOE and predicted student outcomes and place the school with a solid measure of school advantage.
The school is organised into 29 grades operating in grade level teaching teams. The school's curriculum is based on the outcomes required of the Victorian Curriculum and is both broad and comprehensive. A strong emphasis is placed on the teaching of literacy and numeracy, with whole school programming and coordination a key to the strength of these curriculum areas. The school has maintained a full complement of specialist programs in; The Arts, Physical Education and Sport, Languages (Italian) and STEM. The school also has a range of programs to support students in their learning. An enrichment program, The Pegasus Program, is offered to highly capable and talented students along with access to VHAP (Victoria High Ability Program).
Apollo Parkways is renowned for the use of Information and Communication Technologies (ICT). Our staff and students have access to and use of Apple iPads, MacBook Air laptops, Apple TVs and short throw interactive projectors. Google Classroom provides access for our teachers to collaborate on planning documentation and also allows for student access to a range of cohort resources.
Our school's achievements in a wide range of educational pursuits are widely acknowledged. On sporting fields our students excel in the competition of the Diamond Valley Primary School Sports Association where premierships are won each year in a wide range of sports. Individually our students have attained personal success with numerous gaining selection in Victorian representative teams.
The biennial Grade 5 and 6 Wakakirri performance is a highlight of The Arts program. Students enjoy the opportunity to choose to participate as an extracurricular activity. Apollo Parkways Primary School has achieved high praise and recognition from the Wakakirri organisers. Our most recent school performance has also showcased student talents as actors and choreographers; further broadening the opportunities afforded our students.
Our teaching staff is of the highest calibre where Professional Learning is part of the positive learning culture of the school. We regularly host visits from other schools where our quality programs and various initiatives are shared.
Our school is part of a supportive and engaged community where we provide opportunities for our families to come together and celebrate the many achievements of our students.
School Vision:
Apollo Parkways Primary School staff are enthusiastic, hardworking, and always aiming for success for our students. We strive to develop articulate, socially responsible, and resilient students who are always working towards their full potential. Our staff are committed to the moral purpose of giving students a comprehensive education enabling all students to become literate, numerate and curious learners who have the capacity to contribute to society now and in the future as global citizens.
Apollo Parkways Primary School values are:
Excellence
Kindness
Respect
The Apollo Parkways Primary School community has worked together to develop these shared values and understandings with regards to teaching and learning:
Students come from different backgrounds, learn at different rates, and have different learning styles.
The development of the individual's self-esteem and confidence is central to student learning.
Learning is best fostered in a supportive and challenging environment, which promotes enjoyment and success for every student.
Regular feedback and an opportunity to reflect about learning improves performance.
Transferring skills and making connections to real life situations greatly assists overall learning.
Therefore, learning should:
build on existing learning
promote individual success in learning
encourage students to think, collaborate and problem solve
foster a desire and enthusiasm for lifelong learning
assist students to improve their own learning
Applications close Wednesday 11 February 2026 at 11.59pm
Posted
29 January 2026
Work Type: Fixed-term - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 2
Occupation: Administration
Location: Melbourne - Northern suburbs
Reference: 1515570
Selection Criteria
SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to work and collaborate with others in a team environment.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6 A commitment to professional learning and growth for both self and others.
Role
Applicant is required to work 5 days per week, Monday to Friday, 7.6 hours per day.
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.
An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.
Responsibilities
Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
Maintain, enter and retrieve data from the schools IT systems, such as the school's records system (Cases21 & Compass), including computerised student, staff and school records
Maintain and update office records, enrolment data, diary records, and basic written records
Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
Coordinate the delivery of administrative services within the school
In consultation with the Business Manager, determine and manage work priorities within the school office
Develop and implement strategies to ensure effective administration procedures
Coordinate the implementation of requisitioning, purchasing and issuing procedures
Manage client reception and office operations
Supports the first aid facilities and assists in delivering first aid to students
Coordinate the distribution of daily bulletin, circulars and other documentation to be provided to the school community.
Maintain accident/illness register via Compass Chronicle
Undertake other duties relevant to the field of responsibility as requested by the Business Manager, Principal or their delegate.
This position describes in general terms the normal duties which the Reception/Administration & First Aid attendant are expected to undertake. However the duties described may vary or be amended from time to time without changing the level of responsibility associated with the position.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Diversity and Inclusion
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Conditions of Employment
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Location Profile
Apollo Parkways Primary School is in Greensborough, in Melbourne's outer northern suburbs. The current enrolment is 620 students with our school tours providing prospective families with an opportunity to experience all the wonderful aspects of Apollo Parkways. A significant percentage, 60.81% of our student population is drawn from outside our immediate neighbourhood.
The school's Student Family Occupation Education Index (SFOE) is 0.1646, with 11% of students from EAL (English as an Additional Language) background. These indicators are used by the Department of Education to differentiate the allocation of resources to school budgets based on the correlation between student SFOE and predicted student outcomes and place the school with a solid measure of school advantage.
The school is organised into 29 grades operating in grade level teaching teams. The school's curriculum is based on the outcomes required of the Victorian Curriculum and is both broad and comprehensive. A strong emphasis is placed on the teaching of literacy and numeracy, with whole school programming and coordination a key to the strength of these curriculum areas. The school has maintained a full complement of specialist programs in; The Arts, Physical Education and Sport, Languages (Italian) and STEM. The school also has a range of programs to support students in their learning. An enrichment program, The Pegasus Program, is offered to highly capable and talented students along with access to VHAP (Victoria High Ability Program).
Apollo Parkways is renowned for the use of Information and Communication Technologies (ICT). Our staff and students have access to and use of Apple iPads, MacBook Air laptops, Apple TVs and short throw interactive projectors. Google Classroom provides access for our teachers to collaborate on planning documentation and also allows for student access to a range of cohort resources.
Our school's achievements in a wide range of educational pursuits are widely acknowledged. On sporting fields our students excel in the competition of the Diamond Valley Primary School Sports Association where premierships are won each year in a wide range of sports. Individually our students have attained personal success with numerous gaining selection in Victorian representative teams.
The biennial Grade 5 and 6 Wakakirri performance is a highlight of The Arts program. Students enjoy the opportunity to choose to participate as an extracurricular activity. Apollo Parkways Primary School has achieved high praise and recognition from the Wakakirri organisers. Our most recent school performance has also showcased student talents as actors and choreographers; further broadening the opportunities afforded our students.
Our teaching staff is of the highest calibre where Professional Learning is part of the positive learning culture of the school. We regularly host visits from other schools where our quality programs and various initiatives are shared.
Our school is part of a supportive and engaged community where we provide opportunities for our families to come together and celebrate the many achievements of our students.
School Vision:
Apollo Parkways Primary School staff are enthusiastic, hardworking, and always aiming for success for our students. We strive to develop articulate, socially responsible, and resilient students who are always working towards their full potential. Our staff are committed to the moral purpose of giving students a comprehensive education enabling all students to become literate, numerate and curious learners who have the capacity to contribute to society now and in the future as global citizens.
Apollo Parkways Primary School values are:
Excellence
Kindness
Respect
The Apollo Parkways Primary School community has worked together to develop these shared values and understandings with regards to teaching and learning:
Students come from different backgrounds, learn at different rates, and have different learning styles.
The development of the individual's self-esteem and confidence is central to student learning.
Learning is best fostered in a supportive and challenging environment, which promotes enjoyment and success for every student.
Regular feedback and an opportunity to reflect about learning improves performance.
Transferring skills and making connections to real life situations greatly assists overall learning.
Therefore, learning should:
build on existing learning
promote individual success in learning
encourage students to think, collaborate and problem solve
foster a desire and enthusiasm for lifelong learning
assist students to improve their own learning
Applications close Wednesday 11 February 2026 at 11.59pm
Posted
29 January 2026
💡 Quick Summary
Seeking a career-building opportunity? The Admin / Reception / First Aid position is now open for candidates interested in the Government Job Alert sector. This role in Melbourne offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Government Job Alert is a plus.
