Administration Assistant- Fixed Term

Full job description
Location
18 September 2025

Closing Date
Porirua

Location: Porirua
Full time- Monday to Friday
Fixed Term – 3 months
Who We Are:

Moana New Zealand is the largest Māori owned fisheries company in New Zealand. All profits we make are returned to Māori in the form of dividends, with the balance retained to fund long term growth initiatives of Moana New Zealand. We take a uniquely long-term view in everything we do, abiding by the customary principle of Kaitiakitanga.

We are Iwi; we are true guardians of the world’s most pristine and sustainably managed fisheries, with a deep sense of responsibility to our people and respect for kaimoana and kai ora.

Our Opportunity:

This is an exciting time to be joining our Finfish (Ika) business as we near our first anniversary in our new state-of-the-art site in Porirua, which specialises in processing and suppling premium fish, paua and lobster to domestic and export markets.

With a busy new season upon us we are looking for fixed term administration support to join our site team and provide admin support to ensure business continuity and efficient running of the site office.

Reporting to the Operations Manager, Southern Region, this role will have responsibility across the following areas:

Reception duties including meeting and greeting visitors, coordinating couriers and answering calls.
Purchasing and procurement for site, factory and retail operations
Manage and implement effective digital and paper-based filing systems.
General office admin i.e., set up meetings, take minutes, collate documentation, travel bookings.
Data entry and raising purchase orders.
Inventory coordination and administration.
Assist QA & Compliance lead with site audit preparations.
Project Coordination
No day is the same at Moana, so be prepared to be on the go, juggle multiple priorities and collaborate with a wide variety of people. As a doer, no job will be too small or big and you will be comfortable working both autonomously and in a team.

You will join a hard-working team where your support is highly valued, along with your natural ability to remain calm under pressure, troubleshoot issues and be a solution provider. Highly motivated, with excellent verbal and written communication skills, a strong attention to detail and a ‘can do attitude’ are essential.

This is a 3 month fixed term assignment, office-based Monday to Friday (40 hours per week).

What You Will Bring:

With a reputation as a consummate professional, who is an admin powerhouse, you will enjoy the diversity of this role, being self-directed and have the chance to show initiative. You will maintain a high level of confidentiality and integrity, be super organized, and have a natural ability to build relationships at all levels.

You will be a highly experienced administrator who can pick up new systems quickly, possess strong numerical and analytical expertise and ideally have knowledge and experience in inventory management and finance systems.

Ideally you will have a background in FMCG, manufacturing or supply chain. A high level of capability using the Microsoft suite; Word, PowerPoint & Excel is essential.

ō tātou iwi

Moana New Zealand is a purpose led organisation where our people are our greatest strength and pride, and our Moana tikanga (values) are reflected in our everyday life.

Please send your resume c/o Moana’s recruitment team to recruitment@moana.co.nz and in the subject box please put the job title.

Closing date for application is 4:00 pm, 9:00 am, 18 September.

Please note you must have the legal right to live and work in New Zealand to be eligible for this position.

 
 

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