Job Description
Administrative Assistant (15 Months Contract)
Vantive
·
3.1
Mississauga, ON
Job details
Here’s how the job details align with your profile.
Pay
$50,000–$55,000 a year
Job type
Fixed term contract
Temporary
Contract
Full job description
Vantive is a vital organ therapy company on a mission to extend lives and expand possibilities for patients and care teams everywhere. For 70 years, our team has driven meaningful innovations in kidney care. As we build on our legacy, we are deepening our commitment to elevating the dialysis experience through digital solutions and advanced services, while looking beyond kidney care and investing in transforming vital organ therapies. Greater flexibility and efficiency in therapy administration for care teams, and longer, fuller lives for patients— that is what Vantive aspires to deliver.
We believe Vantive will not only build our leadership in the kidney care space, it will also offer meaningful work to those who join us. At Vantive, you will become part of a community of people who are focused, courageous and don’t settle for the mediocre. Each of us is driven to help improve patients’ lives worldwide. Join us in advancing our mission to extend lives and expand possibilities.
Your Role:
In this role, you will support our office operations and provide administrative support to multiple senior leaders and their respective departments. The ideal candidate will possess strong organizational skills to manage general office administration, vendor management, calendar management, preparing information, managing invoices, assisting with projects and presentations alongside other duties. The incumbent must have the ability to manage multiple competing priorities in a fast-paced and complex environment without loss of composure. Strong communication and interpersonal skills are also required in order to interact at the executive level. This role is critical in ensuring the smooth functioning of our office environment while providing exceptional support to our team.
What you'll be doing:
Senior Management Support
Manage executive calendars, including scheduling, prioritizing, and coordinating meetings
Arrange and support meetings (prepare agendas, materials, take minutes, follow up on action items)
Handle travel planning and logistics (flights, accommodations, itineraries)
Process and track expenses, invoices, and reimbursements
Prepare documents, presentations, and reports for internal and external use
Support day‑to‑day administrative operations and special projects as needed
General Office Administration
Manage day-to-day office operations,
Maintain office supplies inventory and order supplies as needed.
Prepare and distribute internal communications, reports, and documentation.
Supporting with mailing, shipping and receiving
Ensure a clean and organized office environment.
Vendor/PO Management:
Liaise with vendors and service providers to negotiate contracts and manage ongoing relationships
Monitor vendor performance and ensure compliance with service agreements.
Process invoices and maintain accurate records of all transactions related to vendors.
Assist in identifying and sourcing new vendors to meet company needs.
What you'll bring:
High school diploma or equivalent;
1-3 Years of relevant experience
Proficient with Microsoft Suite of products
Excellent Communication and Problem Solving Skill
Nice to have:
Diploma or higher education preferred
Proficient Verbal and Written French and English
Vantive is committed to supporting the need for flexibility in the workplace. We do so through our flexible workplace policy which includes a minimum of 3 days a week onsite. This policy provides the benefits of connecting and collaborating in-person in support of our Mission.
We understand compensation is an important factor as you consider the next step in your career. At Vantive, we are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices. The estimated base salary for this position is $50,000 to $55,000 annually. The estimated range is meant to reflect an anticipated salary range for the position. We may pay more or less than of the anticipated range based upon market data and other factors, all of which are subject to change. Individual pay is based on upon location, skills and expertise, experience, and other relevant factors. This position may also be eligible for discretionary bonuses. For questions about this, our pay philosophy, and available benefits, please speak to the recruiter if you decide to apply and are selected for an interview.
Existing Position: Yes — this role is a temporary position to cover a maternity leave.
Reasonable Accommodation
Vantive is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information. Form Link
Recruitment Fraud Notice
Vantive has discovered incidents of employment scams, where fraudulent parties pose as Vantive employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.
Vantive
·
3.1
Mississauga, ON
Job details
Here’s how the job details align with your profile.
Pay
$50,000–$55,000 a year
Job type
Fixed term contract
Temporary
Contract
Full job description
Vantive is a vital organ therapy company on a mission to extend lives and expand possibilities for patients and care teams everywhere. For 70 years, our team has driven meaningful innovations in kidney care. As we build on our legacy, we are deepening our commitment to elevating the dialysis experience through digital solutions and advanced services, while looking beyond kidney care and investing in transforming vital organ therapies. Greater flexibility and efficiency in therapy administration for care teams, and longer, fuller lives for patients— that is what Vantive aspires to deliver.
We believe Vantive will not only build our leadership in the kidney care space, it will also offer meaningful work to those who join us. At Vantive, you will become part of a community of people who are focused, courageous and don’t settle for the mediocre. Each of us is driven to help improve patients’ lives worldwide. Join us in advancing our mission to extend lives and expand possibilities.
Your Role:
In this role, you will support our office operations and provide administrative support to multiple senior leaders and their respective departments. The ideal candidate will possess strong organizational skills to manage general office administration, vendor management, calendar management, preparing information, managing invoices, assisting with projects and presentations alongside other duties. The incumbent must have the ability to manage multiple competing priorities in a fast-paced and complex environment without loss of composure. Strong communication and interpersonal skills are also required in order to interact at the executive level. This role is critical in ensuring the smooth functioning of our office environment while providing exceptional support to our team.
What you'll be doing:
Senior Management Support
Manage executive calendars, including scheduling, prioritizing, and coordinating meetings
Arrange and support meetings (prepare agendas, materials, take minutes, follow up on action items)
Handle travel planning and logistics (flights, accommodations, itineraries)
Process and track expenses, invoices, and reimbursements
Prepare documents, presentations, and reports for internal and external use
Support day‑to‑day administrative operations and special projects as needed
General Office Administration
Manage day-to-day office operations,
Maintain office supplies inventory and order supplies as needed.
Prepare and distribute internal communications, reports, and documentation.
Supporting with mailing, shipping and receiving
Ensure a clean and organized office environment.
Vendor/PO Management:
Liaise with vendors and service providers to negotiate contracts and manage ongoing relationships
Monitor vendor performance and ensure compliance with service agreements.
Process invoices and maintain accurate records of all transactions related to vendors.
Assist in identifying and sourcing new vendors to meet company needs.
What you'll bring:
High school diploma or equivalent;
1-3 Years of relevant experience
Proficient with Microsoft Suite of products
Excellent Communication and Problem Solving Skill
Nice to have:
Diploma or higher education preferred
Proficient Verbal and Written French and English
Vantive is committed to supporting the need for flexibility in the workplace. We do so through our flexible workplace policy which includes a minimum of 3 days a week onsite. This policy provides the benefits of connecting and collaborating in-person in support of our Mission.
We understand compensation is an important factor as you consider the next step in your career. At Vantive, we are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices. The estimated base salary for this position is $50,000 to $55,000 annually. The estimated range is meant to reflect an anticipated salary range for the position. We may pay more or less than of the anticipated range based upon market data and other factors, all of which are subject to change. Individual pay is based on upon location, skills and expertise, experience, and other relevant factors. This position may also be eligible for discretionary bonuses. For questions about this, our pay philosophy, and available benefits, please speak to the recruiter if you decide to apply and are selected for an interview.
Existing Position: Yes — this role is a temporary position to cover a maternity leave.
Reasonable Accommodation
Vantive is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information. Form Link
Recruitment Fraud Notice
Vantive has discovered incidents of employment scams, where fraudulent parties pose as Vantive employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.
💡 Quick Summary
Seeking a career-building opportunity? The Administrative Assistant (15 Months Contract) position is now open for candidates interested in the Operations Executive Jobs sector. This role in Mississauga offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Operations Executive Jobs is a plus.
