Administrative Assistant

Location
North York, ON
 
Full job description
The Administrative Assistant will provide administrative support to the branch with regards to Company communications, report preparation, correspondence, and the maintenance and organization of files. Provide excellent customer service to internal and external customers.

Key Responsibilities:
Maintain working files as required for area personnel and all levels of branch management.
Timely and accurate submittal of payroll time sheets for area personnel.
Understand Company safety policy and maintain safety records for the division as required.
Prepare and distribute reports as directed such as Roll Off Trend Report, Fuel Report, Commodity Report, and others as assigned.
Process invoices and purchase orders for the area and assist with general ledger entries as needed.
Maintain all contracts, bids, proposals, sales and marketing information, etc. in a fireproof cabinet.
Sort, review and distribute all incoming and outgoing mail, facsimiles, and electronic transmissions. Type memos of correspondence as needed.
Coordinate and organize all training workshops and meetings within the area.
Conform in all respects with applicable federal, state/provincial and local laws, regulations, ordinances and other orders and to all company policies, procedures and directives from supervisors.
Demonstrate professionalism by maintaining a high degree of integrity, ethics and confidentiality.
Assist with administrative and CSR at branch locations within area on as needed basis.
Perform other duties and responsibilities as required or requested by management.

Knowledge, Skills, and Compentecies:
High School Diploma or GED required.
2-year degree in business related field and 3 years’ experience in an administrative capacity or equivalent combination.
Excellent skills in the use of Microsoft Office, Excel, Outlook, and Word.
Experience with Tower, JD Edwards and AS400 preferred.
Excellent interpersonal skills and professionalism.
Ability to effectively communicate with others verbally and in writing.
Demonstrate ability to pay close attention to detail and maintain a high level of accuracy.
Ability to type 50 WPM.
Maintain appointment as Notary Public.

Physical/Mental Demands:
Possess ability to occasionally lift/move up to 10 pounds.
Ability to use hands and fingers, talk, sit and hear.

Working Conditions:
Work in indoor office environment 95% of the time.
Work in front of computer terminal for the majority of the day.
Noise level is usually moderate.
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We thank you for your interest. Only those selected for an interview will be contacted.

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