Job Description
Weekends, Weekends as needed
4100 Peachtree Rd NE, Brookhaven, GA 30319
Location
Estimated commute
Add your address to estimate commute
Job address
4100 Peachtree Rd NE, Brookhaven, GA 30319
Full job description
JOB SUMMARY
Under the general direction of the Executive Assistant, performs advanced secretarial and administrative work. To provide excellent customer service to an extensive number of walk-in customers as well as callers and through electronic communications.
ESSENTIAL JOB FUNCTIONS:
As the front desk receptionist for the City Centre, you will greet and welcome guests before directing them to appropriate department during regular business hours and during evening city council meetings, City Events, and other public meetings.
Answers phone and direct all incoming calls to appropriate party promptly and efficiently.
Performs special projects as directed by the Executive Assistant.
Schedules bi-weekly Mayor and City Council dinners, Order City Councils meals, and keeps a spreadsheet of each District Representative meal choices.
Prioritizes and manages multiple projects simultaneously with follow-through on issues in a timely manner.
Reviews and summarizes miscellaneous reports and documents.
Schedules and coordinates calendars appointments for various community organizations.
Assist the Executive Assistant in coordinating public meetings, preparation of presentations, and other meeting materials as needed.
Manage signage for posting meetings, and closed holidays.
Keep an orderly, safe, and clean lobby area, offering coffee to guests, who are waiting for services.
Maintain security by following procedures, monitoring logbook, and issuing visitor badges.
Maintain and keep inventory of the elected officials and city staff’s business cards at the front desk.
Keep track of breakroom and coffee service supplies and notify the Facility Services when supplies are needed.
Sort incoming mail and packages. Notify the departments by email as directed.
Schedule Facility Services when floors and restrooms need deep cleaning services and/or waxing.
Submit service requests to Facility Services as needed.
Schedule shredding services through Facility Services.
Assist with Special event set-up and break down as needed
Perform all other job-related activities as assigned.
MINIMUM REQUIREMENTS TO PERFORM WORK:
Two (2) years of study at an accredited college or university.
Three (3) years of experience performing work related to Administrative, customer service duties or equivalent education, and/or experience as described.
Graphic design and/or use of design related apps knowledge is a plus
Knowledge, Skills, and Abilities:
Present positive attitude along with superior verbal communication skills.
Exercise discretion and sound judgment.
Excellent organization and time management skills.
Ability to multi-task effectively.
Strong people skills, ability to work in a team environment when required, and a high degree of tact.
Ability to work independently and proactively while demonstrating initiative.
Exercise independent thinking and good judgment.
Ability to interpret policies, administrative regulations, legislation and accurately explain to others.
Ability to maintain confidential and exercise considerable skill in handling sensitive information and data.
Exceptional written communication skills; to prepare clear, concise, grammatically correct letters, memos, staff meeting minutes and other written documents.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit; talk and hear; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms.
The employee is occasionally required to walk.
The employee must occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
The employee constantly works in a normal office environment.
The employee may perform duties outdoors while conducting official business which will require limited local travel.
Employees may be required to attend evening and weekend meetings and may be required to assist with unique events.
4100 Peachtree Rd NE, Brookhaven, GA 30319
Location
Estimated commute
Add your address to estimate commute
Job address
4100 Peachtree Rd NE, Brookhaven, GA 30319
Full job description
JOB SUMMARY
Under the general direction of the Executive Assistant, performs advanced secretarial and administrative work. To provide excellent customer service to an extensive number of walk-in customers as well as callers and through electronic communications.
ESSENTIAL JOB FUNCTIONS:
As the front desk receptionist for the City Centre, you will greet and welcome guests before directing them to appropriate department during regular business hours and during evening city council meetings, City Events, and other public meetings.
Answers phone and direct all incoming calls to appropriate party promptly and efficiently.
Performs special projects as directed by the Executive Assistant.
Schedules bi-weekly Mayor and City Council dinners, Order City Councils meals, and keeps a spreadsheet of each District Representative meal choices.
Prioritizes and manages multiple projects simultaneously with follow-through on issues in a timely manner.
Reviews and summarizes miscellaneous reports and documents.
Schedules and coordinates calendars appointments for various community organizations.
Assist the Executive Assistant in coordinating public meetings, preparation of presentations, and other meeting materials as needed.
Manage signage for posting meetings, and closed holidays.
Keep an orderly, safe, and clean lobby area, offering coffee to guests, who are waiting for services.
Maintain security by following procedures, monitoring logbook, and issuing visitor badges.
Maintain and keep inventory of the elected officials and city staff’s business cards at the front desk.
Keep track of breakroom and coffee service supplies and notify the Facility Services when supplies are needed.
Sort incoming mail and packages. Notify the departments by email as directed.
Schedule Facility Services when floors and restrooms need deep cleaning services and/or waxing.
Submit service requests to Facility Services as needed.
Schedule shredding services through Facility Services.
Assist with Special event set-up and break down as needed
Perform all other job-related activities as assigned.
MINIMUM REQUIREMENTS TO PERFORM WORK:
Two (2) years of study at an accredited college or university.
Three (3) years of experience performing work related to Administrative, customer service duties or equivalent education, and/or experience as described.
Graphic design and/or use of design related apps knowledge is a plus
Knowledge, Skills, and Abilities:
Present positive attitude along with superior verbal communication skills.
Exercise discretion and sound judgment.
Excellent organization and time management skills.
Ability to multi-task effectively.
Strong people skills, ability to work in a team environment when required, and a high degree of tact.
Ability to work independently and proactively while demonstrating initiative.
Exercise independent thinking and good judgment.
Ability to interpret policies, administrative regulations, legislation and accurately explain to others.
Ability to maintain confidential and exercise considerable skill in handling sensitive information and data.
Exceptional written communication skills; to prepare clear, concise, grammatically correct letters, memos, staff meeting minutes and other written documents.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit; talk and hear; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms.
The employee is occasionally required to walk.
The employee must occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
The employee constantly works in a normal office environment.
The employee may perform duties outdoors while conducting official business which will require limited local travel.
Employees may be required to attend evening and weekend meetings and may be required to assist with unique events.
💡 Quick Summary
Seeking a career-building opportunity? The ADMINISTRATIVE ASSISTANT position is now open for candidates interested in the Customer Care sector. This role in Atlanta offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Customer Care is a plus.
