ADMINISTRATIVE ASSISTANT II

Qualifications
Grade: 15
The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is looking for an ambitious professional individual who works directly with a supervisor or administrator
Administrative management practices
General office practices and procedures
Business English, spelling, and grammar
Filing systems
Proper telephone etiquette
Personal computers
Dealing with staff, inmates, and public
Word processing and spreadsheet software
ADCRR policies and procedures
Verbal and written communication
Operation of general office equipment
Data entry
Preparing and formatting difficult and complex reports
Writing correspondence
Establishing and maintaining interpersonal relationships
Plan, analyze, coordinate and prioritize work
Work in a business/professional environment
Multi-task
Work in a prison environment
Two (2) – three (3) years of experience providing administrative support to a manager/administrator
Working knowledge of computer programs including Microsoft Word, Excel, and Google Docs, Sheets and Gmail
Employment is contingent on the selected applicant passing a background investigation and a drug test
Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks
The license must be current, unexpired, and neither revoked or suspended
Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training
An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11)
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify)
Benefits
Salary: $36,000.00
We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
Vacation and sick days with 10 paid holidays per year
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
Exceptional retirement program
Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
An incentivized commuter club and public transportation subsidy program
Learn more about the Paid Parental Leave pilot program here
Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above
Responsibilities
The Administrative Assistant II is responsible for performing administrative and general office duties and maintaining documentation organized and accurate
This position also reviews and processes incoming and outgoing regular and legal mail at the Arizona State Prison Complex (ASPC) - Tucson
Reviews publications, emails, mail and photos for content violating ADCRR policies; may include nudity, offensive language,
illegal drug activity and offensive ****** content
Researches and gathers data for the preparation of various reports and special projects
Prepares a variety of correspondence and responses; responds to related questions from the public and staff
Investigates complaints and resolves problems or refers to the appropriate area
Organizes and files both confidential and administrative files
Maintains and operates general office equipment
Reviews and processes incoming and outgoing regular and legal mail
Will be assigned and trained to process deceased inmate property
Attends meetings and takes minutes
Drives on State business
Performs other duties appropriate to the assignment
Maintain confidentiality
Research, collect and organize data
Job description
ARIZONA DEPARTMENT OF CORRECTIONS, REHABILITATION & REENTRY

Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements.

The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.

ADMINISTRATIVE ASSISTANT II

Job Location:

Address:

Arizona State Prison Complex (ASPC) – Tucson
10000 South Wilmot
Tucson, AZ 85734

https://corrections.az.gov/

Posting Details:

Salary: $36,000.00

Grade: 15

Closing Date: 02/21/2025

Job Summary:

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is looking for an ambitious professional individual who works directly with a supervisor or administrator.
The Administrative Assistant II is responsible for performing administrative and general office duties and maintaining documentation organized and accurate. This position also reviews and processes incoming and outgoing regular and legal mail at the Arizona State Prison Complex (ASPC) - Tucson. Apply today, and join a great team!

Job Duties:

- Reviews publications, emails, mail and photos for content violating ADCRR policies; may include nudity, offensive language,
illegal drug activity and offensive ****** content
- Researches and gathers data for the preparation of various reports and special projects
- Prepares a variety of correspondence and responses; responds to related questions from the public and staff
- Investigates complaints and resolves problems or refers to the appropriate area
- Organizes and files both confidential and administrative files
- Maintains and operates general office equipment
- Reviews and processes incoming and outgoing regular and legal mail
- Will be assigned and trained to process deceased inmate property
- Attends meetings and takes minutes
- Drives on State business
- Performs other duties appropriate to the assignment

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
- Administrative management practices
- General office practices and procedures
- Business English, spelling, and grammar
- Filing systems
- Proper telephone etiquette
- Personal computers
- Dealing with staff, inmates, and public
- Word processing and spreadsheet software
- ADCRR policies and procedures

Skill in:
- Verbal and written communication
- Operation of general office equipment
- Data entry
- Preparing and formatting difficult and complex reports
- Writing correspondence
- Establishing and maintaining interpersonal relationships

Ability to:
- Plan, analyze, coordinate and prioritize work
- Maintain confidentiality
- Research, collect and organize data
- Work in a business/professional environment
- Multi-task
- Work in a prison environment

Selective Preference(s):

- Two (2) – three (3) years of experience providing administrative support to a manager/administrator
- Working knowledge of computer programs including Microsoft Word, Excel, and Google Docs, Sheets and Gmail

Pre-Employment Requirements:

Employment is contingent on the selected applicant passing a background investigation and a drug test.

In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked or suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
- Vacation and sick days with 10 paid holidays per year
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
- Exceptional retirement program
- Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
- An incentivized commuter club and public transportation subsidy program

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Positions in this classification participate in the Arizona State Retirement System (ASRS).

Enrollment eligibility will become effective after 27 weeks of employment.

Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.

Contact Us:

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.

United States
Arizona
Tucson Show on map Get directions