Job Description
We are seeking an experienced and dedicated Admin to lead and oversee the admin activities at our office. In this role, you will be responsible for managing all aspects of the admin and ensure all the travel related and office related tasks are done in a project's gas-related activities, in timely manner.
• Coordinate office activities and operations to secure efficiency and compliance to company policies.
• Experience in creation of Travel policies and procedures and expense management.
• Check in the market/online portals for the fare’s option.
• Do a thorough comparison of the fares received and ensure the best lowest logical fare within the TAT specified.
• Good to have if part of any Change management initiative or cost saving project.
• If need be coordinate/negotiate with the Airline to confirm the lower class of fare
• Manage courier and keep record of incoming and outgoing courier. Keep Track of all couriers for all locations.
• Manage agendas/travel arrangements/appointments for visa etc. for the employees travelling.
• Arrange currencies and forex cards for travel and ensure min amount as per the limit mentioned in travel policy.
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Check all the travel expenses on zoho and check all travel invoices uploaded by employees for report incase of any discrepancies.
• Manage employee personal data in Zoho people and ensure all the basic required details are filled in zoho by the employee also update records.
• Maintain excel to Track stocks needed on monthly basis and should ensure the stock ordered should be within the monthly budget.
• Submit timely reports and prepare presentations/proposals from vendors.
• Coordinate with travel vendors and assist in hotel bookings and plan activities for the offsite.
• Supervise Housekeeping/ Security employees for proper upkeep of the office.
• To take a round of the entire office to check if there are any admin-related flaws and ensure to inform the concerned department.
• Provide admin support to all the employees when needed.
EXPERIENCE & QUALIFICATIONS
• 3-4 experience in Administration and Travel related activities – experience of processing visa applications is preferred.
• A graduate degree.
• Candidate should possess excellent negotiation skills.
• Sound knowledge of ticketing, fare constructions, itineraries, quality checks of tickets.
• Exceptional verbal and written communication skills and interpersonal skills is a must.
• Good knowledge of MS Office, Outlook etc
• Coordinate office activities and operations to secure efficiency and compliance to company policies.
• Experience in creation of Travel policies and procedures and expense management.
• Check in the market/online portals for the fare’s option.
• Do a thorough comparison of the fares received and ensure the best lowest logical fare within the TAT specified.
• Good to have if part of any Change management initiative or cost saving project.
• If need be coordinate/negotiate with the Airline to confirm the lower class of fare
• Manage courier and keep record of incoming and outgoing courier. Keep Track of all couriers for all locations.
• Manage agendas/travel arrangements/appointments for visa etc. for the employees travelling.
• Arrange currencies and forex cards for travel and ensure min amount as per the limit mentioned in travel policy.
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Check all the travel expenses on zoho and check all travel invoices uploaded by employees for report incase of any discrepancies.
• Manage employee personal data in Zoho people and ensure all the basic required details are filled in zoho by the employee also update records.
• Maintain excel to Track stocks needed on monthly basis and should ensure the stock ordered should be within the monthly budget.
• Submit timely reports and prepare presentations/proposals from vendors.
• Coordinate with travel vendors and assist in hotel bookings and plan activities for the offsite.
• Supervise Housekeeping/ Security employees for proper upkeep of the office.
• To take a round of the entire office to check if there are any admin-related flaws and ensure to inform the concerned department.
• Provide admin support to all the employees when needed.
EXPERIENCE & QUALIFICATIONS
• 3-4 experience in Administration and Travel related activities – experience of processing visa applications is preferred.
• A graduate degree.
• Candidate should possess excellent negotiation skills.
• Sound knowledge of ticketing, fare constructions, itineraries, quality checks of tickets.
• Exceptional verbal and written communication skills and interpersonal skills is a must.
• Good knowledge of MS Office, Outlook etc
💡 Quick Summary
Seeking a career-building opportunity? The Associate | Admin position is now open for candidates interested in the Admin Executive sector. This role in Gurugram offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.