Billing & Dispatch Executive

We are hiring for a leading manufacturer of EVA Foams & Footwear Fabrics.

Job Title: Billing & Dispatch Executive

Location: Bahadurgarh (Delhi NCR), Haryana

Position Type: Full-Time

Job Summary:

We are looking for an organized and detail-oriented Billing & Dispatch Executive to oversee the coordination and execution of product dispatch processes. The ideal candidate will ensure timely and accurate delivery of finished goods, maintain accurate dispatch records, and coordinate effectively with internal teams and logistics providers to meet customer requirements.

Key Responsibilities:

Dispatch Planning & Coordination:

· Plan daily dispatch schedules in coordination with the Sales Coordinator, PPC, and Warehouse teams.

· Prepare and organize delivery schedules to ensure on-time delivery to customers.

· Coordinate with transport vendors to arrange vehicles for dispatch.

Documentation:

· Prepare invoices, delivery challans, and other shipping documents required for dispatch.

· Ensure accurate recording of dispatch details, including quantity, destination, and transport details.

· Maintain an up-to-date record of dispatch transactions for audits and reporting.

Quality & Quantity Verification:

· Verify finished goods stock against dispatch requirements to ensure correct quantities and specifications.

· Conduct final checks to confirm that products are packed and labeled accurately before dispatch.

Customer Communication:

· Coordinate with customers to confirm delivery schedules and address queries related to dispatch.

· Update customers on dispatch status and resolve any delivery-related issues promptly.

Logistics Management:

· Track shipments to ensure timely delivery and resolve delays with transport providers.

· Optimize logistics operations to minimize costs and improve efficiency.

· Address any issues related to vehicle availability, route planning, or delivery.

Reporting & Feedback:

· Generate daily, weekly, and monthly dispatch reports for management review.

· Analyze dispatch performance and suggest improvements to reduce lead time and enhance accuracy.

· Gather customer feedback regarding deliveries and share insights with relevant teams.

Skills & Qualifications:

Technical Skills:

· Proficiency in dispatch management software and ERP systems.

· Strong understanding of logistics, transport operations, and warehouse practices.

· Familiarity with documentation required for local and interstate shipping.

Education & Experience:

· Bachelor’s degree in Logistics, Supply Chain Management, or a related field.

· 2–4 years of experience in dispatch or logistics roles, preferably in a manufacturing environment.

· Knowledge of transport regulations and compliance requirements.

Soft Skills:

· Excellent organizational and multitasking abilities.

· Strong communication and interpersonal skills for liaising with customers and vendors.

· Problem-solving mindset with attention to detail.

· Ability to work under pressure and meet tight deadlines.

Why Join Us?

· Play a crucial role in ensuring seamless delivery of quality products to customers.

· Opportunity to grow and enhance your skills in logistics and dispatch management.

· Competitive salary and benefits package with a collaborative work environment.

Compensation: 3 to 4 LPA