Job Description
Overview
Work Type: Ongoing - Full-time
Salary: $97,955 - $111,142
Grade: VPS 4
Occupation: Other
Location: Melbourne - CBD and Inner Metro suburbs
Reference: 9566
About us
We create thriving places and connected communities. We bring together transport, planning, land use, precinct and policy functions in a single department to deliver the best outcomes for Victorians.
Together with our portfolio agencies, we are responsible for planning, building, operating and +maintaining Victoria’s transport, planning and land services for use by all.
We foster a safe, inclusive and constructive place to work.
Housing, Building and Land Delivery drives balanced urban growth by delivering zoned land for housing, jobs and infrastructure in State-led areas, a pipeline of government-owned land for development, and an improved building system.
About the role
The Business Support Officer provides executive management support to the Executive Director, Precincts while also leading the provision of high-quality coordination and secretariat support services for the broader Precincts branch.
The position requires a high degree of organisation, attention to detail and the ability to quickly and autonomously resolve problems. The Business Support Officer will be expected to demonstrate organisational awareness (i.e. understanding of government structures and processes) and the ability to form and maintain positive working relationships. Day-to-day there is a strong focus on managing competing priorities and delivering service excellence within a fast-paced environment.
Key Selection Criteria
The role requires a professional with strong communication, influence, and stakeholder management skills, capable of building support for ideas, addressing sensitive issues, and developing mutually beneficial partnerships. The ideal candidate demonstrates sound project and program governance, interpersonal skills, and the ability to work collaboratively across teams to achieve outcomes. Flexibility and adaptability are essential, with the capacity to respond effectively to changing priorities and deliver results in dynamic environments.
To access the Position Description, please click here.
Position accountabilities
The Department of Transport and Planning is seeking a highly organised professional to provide executive and administrative support to the Executive Director within the Precinct Program Coordination team. In this role, you will manage the Executive Director’s calendar, email correspondence, travel arrangements, and the timely preparation of meeting briefs and papers, ensuring communication with key stakeholders is handled with integrity, confidentiality, and professionalism.
You will provide secretariat and governance support for recurring and one-off forums, including preparing agendas, managing correspondence, and recording minutes. The role also involves supporting departmental and divisional reporting, liaising with colleagues across the branch to gather and synthesise information, and assisting with HR and recruitment processes as required. You will contribute to divisional projects, prepare correspondence in line with departmental guidelines, and actively support continuous improvement initiatives and a positive team culture. The ideal candidate demonstrates strong organisational, communication, and administrative skills, with the ability to manage competing priorities and work autonomously. A collaborative approach, attention to detail, and alignment with VPS values and behaviours are essential. This position offers the opportunity to contribute to the efficient delivery of divisional priorities and support the Executive Director in achieving strategic outcomes across Victoria’s precinct programs.
Qualifications and experience
– Previous experience in state government working with a senior executive is desirable.
– Well-developed interpersonal and communication skills, including the ability to establish and maintain effective working relationships with internal and external stakeholders.
– Well-developed verbal and written communication skills, including use of the Microsoft suite of programs (e.g. Outlook, Word, PowerPoint, Excel).
– Experience supporting departmental governance process, including as secretariat, managing stakeholders correspondence (e.g. agendas, minutes, actions).
Culture Value
We welcome applicants from a diverse range of backgrounds representing the community that we serve, including veterans, parents, carers, First Peoples, people with disability, multicultural, multifaith and LGBTIQA+ individuals.
As an equal opportunity employer, we are committed to fostering a safe, inclusive, and high-performance culture. Through shared actions and behaviours aligned with our strategy and direction, we empower our people to thrive and meaningfully contribute to the department’s goals.
What we offer
Working at the Department of Transport and Planning provides people with the opportunity to contribute to creating thriving places and connected communities for all Victorians.
For further details please refer to Careers at the Department of Transport and Planning.
Pre-employment checks and employment conditions
All new appointments to the department will be subject to a National Criminal Records Check, Misconduct Screening, and a Qualification Check where there is a requirement for a mandatory qualification. Information provided to the Department of Transport and Planning will be treated in the strictest confidence consistent with the requirements of the Privacy and Data Protection Act 2014.
Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa necessary for the nature of the position.
Recipients of Victorian Public Service (VPS) voluntary departure packages should note that re-employment restrictions apply.
Non-VPS applicants will be subject to a probation period of six months.
How to apply
Applications close at 11.59pm on Sunday, 22nd February 2026.
Click the ‘Apply’ button to be redirected to our recruitment platform, where you may need to create an account to submit your application.
If you encounter any issues, refer to our Quick Reference Guide for step-by-step instructions.
Please include both your resume and a cover letter. All applications must be submitted via the online portal, we’re unable to accept email or manual submissions.
For further information about the role, please contact George Wigan - Manager Precincts Program Coordination, at george.a.wigan@transport.vic.gov.au
Important Information:
If you require any adjustments to fully participate in the recruitment process, or need the advert or attachments in an accessible format (e.g., large print), please contact us by phone or email. We're here to support you.
Applications close Sunday 22 February 2026 at 11.59pm
Posted
6 February 2026
Work Type: Ongoing - Full-time
Salary: $97,955 - $111,142
Grade: VPS 4
Occupation: Other
Location: Melbourne - CBD and Inner Metro suburbs
Reference: 9566
About us
We create thriving places and connected communities. We bring together transport, planning, land use, precinct and policy functions in a single department to deliver the best outcomes for Victorians.
Together with our portfolio agencies, we are responsible for planning, building, operating and +maintaining Victoria’s transport, planning and land services for use by all.
We foster a safe, inclusive and constructive place to work.
Housing, Building and Land Delivery drives balanced urban growth by delivering zoned land for housing, jobs and infrastructure in State-led areas, a pipeline of government-owned land for development, and an improved building system.
About the role
The Business Support Officer provides executive management support to the Executive Director, Precincts while also leading the provision of high-quality coordination and secretariat support services for the broader Precincts branch.
The position requires a high degree of organisation, attention to detail and the ability to quickly and autonomously resolve problems. The Business Support Officer will be expected to demonstrate organisational awareness (i.e. understanding of government structures and processes) and the ability to form and maintain positive working relationships. Day-to-day there is a strong focus on managing competing priorities and delivering service excellence within a fast-paced environment.
Key Selection Criteria
The role requires a professional with strong communication, influence, and stakeholder management skills, capable of building support for ideas, addressing sensitive issues, and developing mutually beneficial partnerships. The ideal candidate demonstrates sound project and program governance, interpersonal skills, and the ability to work collaboratively across teams to achieve outcomes. Flexibility and adaptability are essential, with the capacity to respond effectively to changing priorities and deliver results in dynamic environments.
To access the Position Description, please click here.
Position accountabilities
The Department of Transport and Planning is seeking a highly organised professional to provide executive and administrative support to the Executive Director within the Precinct Program Coordination team. In this role, you will manage the Executive Director’s calendar, email correspondence, travel arrangements, and the timely preparation of meeting briefs and papers, ensuring communication with key stakeholders is handled with integrity, confidentiality, and professionalism.
You will provide secretariat and governance support for recurring and one-off forums, including preparing agendas, managing correspondence, and recording minutes. The role also involves supporting departmental and divisional reporting, liaising with colleagues across the branch to gather and synthesise information, and assisting with HR and recruitment processes as required. You will contribute to divisional projects, prepare correspondence in line with departmental guidelines, and actively support continuous improvement initiatives and a positive team culture. The ideal candidate demonstrates strong organisational, communication, and administrative skills, with the ability to manage competing priorities and work autonomously. A collaborative approach, attention to detail, and alignment with VPS values and behaviours are essential. This position offers the opportunity to contribute to the efficient delivery of divisional priorities and support the Executive Director in achieving strategic outcomes across Victoria’s precinct programs.
Qualifications and experience
– Previous experience in state government working with a senior executive is desirable.
– Well-developed interpersonal and communication skills, including the ability to establish and maintain effective working relationships with internal and external stakeholders.
– Well-developed verbal and written communication skills, including use of the Microsoft suite of programs (e.g. Outlook, Word, PowerPoint, Excel).
– Experience supporting departmental governance process, including as secretariat, managing stakeholders correspondence (e.g. agendas, minutes, actions).
Culture Value
We welcome applicants from a diverse range of backgrounds representing the community that we serve, including veterans, parents, carers, First Peoples, people with disability, multicultural, multifaith and LGBTIQA+ individuals.
As an equal opportunity employer, we are committed to fostering a safe, inclusive, and high-performance culture. Through shared actions and behaviours aligned with our strategy and direction, we empower our people to thrive and meaningfully contribute to the department’s goals.
What we offer
Working at the Department of Transport and Planning provides people with the opportunity to contribute to creating thriving places and connected communities for all Victorians.
For further details please refer to Careers at the Department of Transport and Planning.
Pre-employment checks and employment conditions
All new appointments to the department will be subject to a National Criminal Records Check, Misconduct Screening, and a Qualification Check where there is a requirement for a mandatory qualification. Information provided to the Department of Transport and Planning will be treated in the strictest confidence consistent with the requirements of the Privacy and Data Protection Act 2014.
Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa necessary for the nature of the position.
Recipients of Victorian Public Service (VPS) voluntary departure packages should note that re-employment restrictions apply.
Non-VPS applicants will be subject to a probation period of six months.
How to apply
Applications close at 11.59pm on Sunday, 22nd February 2026.
Click the ‘Apply’ button to be redirected to our recruitment platform, where you may need to create an account to submit your application.
If you encounter any issues, refer to our Quick Reference Guide for step-by-step instructions.
Please include both your resume and a cover letter. All applications must be submitted via the online portal, we’re unable to accept email or manual submissions.
For further information about the role, please contact George Wigan - Manager Precincts Program Coordination, at george.a.wigan@transport.vic.gov.au
Important Information:
If you require any adjustments to fully participate in the recruitment process, or need the advert or attachments in an accessible format (e.g., large print), please contact us by phone or email. We're here to support you.
Applications close Sunday 22 February 2026 at 11.59pm
Posted
6 February 2026
💡 Quick Summary
Seeking a career-building opportunity? The Business Support Officer position is now open for candidates interested in the Government Job Alert sector. This role in Melbourne offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Government Job Alert is a plus.
