Job Description
Admin / Secretarial / Office Support
Administration
Brisbane
Casual
foundU is Australian-grown and managed, home to 80 passionate people who are committed to accelerating the success of Australian businesses.
We've created a platform that streamlines recruitment, onboarding, rostering, timesheet management, payroll, and reporting for a seamless experience. We’re in the business of building things most people haven’t thought of yet. The pace is fast, and the work is challenging. We dream big, and we fight hard for customer ease.
We are seeking a casual Office Coordinator to support the smooth day-to-day running of the workplace by ensuring the office environment is organised, well-maintained, and welcoming. This role plays a key part in enabling team productivity and contributing to a positive employee and visitor experience.
In this role, you will:
Manage office operations, including supplies, facilities, and vendor relationships, to ensure a smooth and well-functioning workplace
Maintain a tidy, organised, and welcoming office environment, acting as the first point of contact for visitors and external enquiries
Coordinate office logistics such as meeting rooms, catering, equipment, and day-to-day operational needs
Support onboarding and offboarding processes, including workspace setup and cross-team coordination
Liaise with service providers and internal teams (e.g. IT) to resolve issues and maintain office infrastructure
Assist with internal communications, team events, and initiatives that enhance workplace culture and employee experience
Assist with general admin tasks, including reporting, data entry, and day-to-day office support
Support workplace health, safety, and compliance requirements
Track and manage office-related expenses and budgets
Maintain accurate documentation, procedures, and administrative records
Proactively identify and implement improvements to office processes and operations
Do you have the foundU DNA?
Creating a product that helps so many businesses get pay right for their employees is pretty special and it’s not something we take for granted.
Our people come from all walks of life -but the one thing that binds us is a glass-half-full, sleeves rolled up, can-do mentality. At foundU, you’ll hear a lot of laughs, a fair share of banter, and the odd noisy debate as we nut out the best ways to adapt to whatever a new workplace law throws at us!
We are looking for someone with:
Strong organisational skills and ability to manage multiple tasks efficiently
Familiarity with workplace health and safety practices
Excellent communication skills with a friendly, professional, and approachable manner
Proactive attitude with a willingness to take initiative and help where needed
Reliable, punctual, and able to work independently with minimal supervision
High attention to detail and a commitment to keeping spaces organised and well-presented
Comfortable working in a fast-paced environment and adapting to changing priorities
Basic proficiency with common workplace tools (e.g. Google Workspace, Microsoft Office, Slack)
You’ll get bonus points if you have:
Previous experience in an office coordination, administration, or customer-facing role
Experience supporting events, office logistics, or workplace operations
Basic experience with expense tracking or budget management
You have barista experience (we have a coffee machine onsite)
Why join foundU?
Work
We are passionate about promoting from within. We prioritise the development and growth of our team members through up-skilling, cross-training, and maximising their potential. Diversity is celebrated and we strive to foster a culture of inclusiveness for all members of our team.
People and Culture
We’ve cultivated a collaborative team culture where everyone's voice is heard and valued. We are committed to growth and improvement, embracing feedback and suggestions with an open mind. We always strive to enhance what we do and how we do it.
We’re now part of the Citation Group Australia
foundU became part of Citation Group in 2025. Supporting over 12,000 businesses across Australia and New Zealand, our extended team offers workplace compliance solutions spanning HR, employment law, work health and safety, and certification. On top of supporting a payroll platform that Australian businesses can count on, you’ll have the opportunity to collaborate with our tight-knit community of workplace experts.
Benefits
Referral bonus program
Free coffee from the local café while working from the office
Dog friendly office
We encourage applicants from diverse backgrounds to apply for roles at foundU. If you have any support or access requirements, we encourage you to advise us at time of application. We will partner with you to identify the best way to assist you through our recruitment process.
Want to learn more? Visit the links below!
www.foundu.com.au
linkedin.com/company/foundu/
www.citationgroup.com.au
We respectfully ask recruiters not to contact us regarding assistance with job vacancies. Your understanding is greatly appreciated. Thank you.
Administration
Brisbane
Casual
foundU is Australian-grown and managed, home to 80 passionate people who are committed to accelerating the success of Australian businesses.
We've created a platform that streamlines recruitment, onboarding, rostering, timesheet management, payroll, and reporting for a seamless experience. We’re in the business of building things most people haven’t thought of yet. The pace is fast, and the work is challenging. We dream big, and we fight hard for customer ease.
We are seeking a casual Office Coordinator to support the smooth day-to-day running of the workplace by ensuring the office environment is organised, well-maintained, and welcoming. This role plays a key part in enabling team productivity and contributing to a positive employee and visitor experience.
In this role, you will:
Manage office operations, including supplies, facilities, and vendor relationships, to ensure a smooth and well-functioning workplace
Maintain a tidy, organised, and welcoming office environment, acting as the first point of contact for visitors and external enquiries
Coordinate office logistics such as meeting rooms, catering, equipment, and day-to-day operational needs
Support onboarding and offboarding processes, including workspace setup and cross-team coordination
Liaise with service providers and internal teams (e.g. IT) to resolve issues and maintain office infrastructure
Assist with internal communications, team events, and initiatives that enhance workplace culture and employee experience
Assist with general admin tasks, including reporting, data entry, and day-to-day office support
Support workplace health, safety, and compliance requirements
Track and manage office-related expenses and budgets
Maintain accurate documentation, procedures, and administrative records
Proactively identify and implement improvements to office processes and operations
Do you have the foundU DNA?
Creating a product that helps so many businesses get pay right for their employees is pretty special and it’s not something we take for granted.
Our people come from all walks of life -but the one thing that binds us is a glass-half-full, sleeves rolled up, can-do mentality. At foundU, you’ll hear a lot of laughs, a fair share of banter, and the odd noisy debate as we nut out the best ways to adapt to whatever a new workplace law throws at us!
We are looking for someone with:
Strong organisational skills and ability to manage multiple tasks efficiently
Familiarity with workplace health and safety practices
Excellent communication skills with a friendly, professional, and approachable manner
Proactive attitude with a willingness to take initiative and help where needed
Reliable, punctual, and able to work independently with minimal supervision
High attention to detail and a commitment to keeping spaces organised and well-presented
Comfortable working in a fast-paced environment and adapting to changing priorities
Basic proficiency with common workplace tools (e.g. Google Workspace, Microsoft Office, Slack)
You’ll get bonus points if you have:
Previous experience in an office coordination, administration, or customer-facing role
Experience supporting events, office logistics, or workplace operations
Basic experience with expense tracking or budget management
You have barista experience (we have a coffee machine onsite)
Why join foundU?
Work
We are passionate about promoting from within. We prioritise the development and growth of our team members through up-skilling, cross-training, and maximising their potential. Diversity is celebrated and we strive to foster a culture of inclusiveness for all members of our team.
People and Culture
We’ve cultivated a collaborative team culture where everyone's voice is heard and valued. We are committed to growth and improvement, embracing feedback and suggestions with an open mind. We always strive to enhance what we do and how we do it.
We’re now part of the Citation Group Australia
foundU became part of Citation Group in 2025. Supporting over 12,000 businesses across Australia and New Zealand, our extended team offers workplace compliance solutions spanning HR, employment law, work health and safety, and certification. On top of supporting a payroll platform that Australian businesses can count on, you’ll have the opportunity to collaborate with our tight-knit community of workplace experts.
Benefits
Referral bonus program
Free coffee from the local café while working from the office
Dog friendly office
We encourage applicants from diverse backgrounds to apply for roles at foundU. If you have any support or access requirements, we encourage you to advise us at time of application. We will partner with you to identify the best way to assist you through our recruitment process.
Want to learn more? Visit the links below!
www.foundu.com.au
linkedin.com/company/foundu/
www.citationgroup.com.au
We respectfully ask recruiters not to contact us regarding assistance with job vacancies. Your understanding is greatly appreciated. Thank you.
💡 Quick Summary
Seeking a career-building opportunity? The Casual Office Coordinator position is now open for candidates interested in the Operations Executive Jobs sector. This role in Brisbane offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Operations Executive Jobs is a plus.
