Job Description
Under the supervision of the Administrative Coordinator of Library Business Operations and Initiatives, the Clerk B is responsible for the general support of the Library Administration, including maintaining and updating the part-time employee call list, tracking staffing changes, compiling job bulletins, processing petty cash and Request for Payment submissions, and reception replacement as required.
As the Clerk B - Administrative Clerk, your duties will include:
Provide human resources support for Library Services, including creating job requisitions and bulletins, and assisting with hiring processes.
Maintain and update the part-time employee call list.
Maintain and update the master employee list.
Update employee information in the PeopleSoft Human Resource system.
Verify Support Services invoices in the PeopleSoft Finance system.
Manage petty cash.
Perform other duties consistent with the classification as required, including sending faxes, related filing, etc.
Act as backup to clerical staff in purchasing, reception duties, mail distribution, supply and inventory management, and minute taking.
Assist in relevant office procedures as required.
Assist with records management as required.
Participate in special projects as assigned.
Receive incoming inquiries via computer, telephone, in-person, fax, etc. and resolve or direct them to the appropriate source.
Perform other related duties as consistent with the classification.
Your education and qualifications include:
High school graduation supplemented by formal training in business and office procedures or equivalent combination of training and experience.
Demonstrated proficiency with Windows, Office, Excel.
Demonstrated knowledge of Office365 including SharePoint.
Demonstrated ability to type accurately at 40 w.p.m.
Working knowledge of PeopleSoft Human Resources is considered an asset or must be able to obtain within six (6) months.
Working knowledge of PeopleSoft Finance is considered an asset.
Working knowledge of the City’s Records Management processes and process mapping is considered an asset.
Ability to communicate both orally and in writing, to deal with the general public, other civic departments and staff in a courteous manner in-person, by email, and over the telephone.
Demonstrated aptitude for office work as well as the ability to work cooperatively with other City and Non-City personnel.
Thorough knowledge of standard office procedures including the handling of mail, scheduling appointments, taking and transcribing minutes and filing system development and maintenance.
Ability to maintain accurate, precise records and files.
Ability to establish and maintain effective working relationships with co-workers and work in a team environment.
Ability to meet deadlines and respond to variable work demands with minimal supervision
IMPORTANT: Applicants who have been educated outside of Canada must have education which is comparable to the minimum qualification in Canada. Applicants submitting foreign credentials require an official academic assessment report issued by a recognized Canadian assessment service https://www.canalliance.org/en/ at application.
Conditions of employment:
The successful candidate must maintain legal eligibility to work in Canada. If the successful candidate possesses a work permit, it is their responsibility to ensure the permit remains valid.
A Police Information Check satisfactory to the employer will be required from the successful candidate, at their expense. To obtain Police Information Check information please visit www.winnipeg.ca/police.
As the Clerk B - Administrative Clerk, your duties will include:
Provide human resources support for Library Services, including creating job requisitions and bulletins, and assisting with hiring processes.
Maintain and update the part-time employee call list.
Maintain and update the master employee list.
Update employee information in the PeopleSoft Human Resource system.
Verify Support Services invoices in the PeopleSoft Finance system.
Manage petty cash.
Perform other duties consistent with the classification as required, including sending faxes, related filing, etc.
Act as backup to clerical staff in purchasing, reception duties, mail distribution, supply and inventory management, and minute taking.
Assist in relevant office procedures as required.
Assist with records management as required.
Participate in special projects as assigned.
Receive incoming inquiries via computer, telephone, in-person, fax, etc. and resolve or direct them to the appropriate source.
Perform other related duties as consistent with the classification.
Your education and qualifications include:
High school graduation supplemented by formal training in business and office procedures or equivalent combination of training and experience.
Demonstrated proficiency with Windows, Office, Excel.
Demonstrated knowledge of Office365 including SharePoint.
Demonstrated ability to type accurately at 40 w.p.m.
Working knowledge of PeopleSoft Human Resources is considered an asset or must be able to obtain within six (6) months.
Working knowledge of PeopleSoft Finance is considered an asset.
Working knowledge of the City’s Records Management processes and process mapping is considered an asset.
Ability to communicate both orally and in writing, to deal with the general public, other civic departments and staff in a courteous manner in-person, by email, and over the telephone.
Demonstrated aptitude for office work as well as the ability to work cooperatively with other City and Non-City personnel.
Thorough knowledge of standard office procedures including the handling of mail, scheduling appointments, taking and transcribing minutes and filing system development and maintenance.
Ability to maintain accurate, precise records and files.
Ability to establish and maintain effective working relationships with co-workers and work in a team environment.
Ability to meet deadlines and respond to variable work demands with minimal supervision
IMPORTANT: Applicants who have been educated outside of Canada must have education which is comparable to the minimum qualification in Canada. Applicants submitting foreign credentials require an official academic assessment report issued by a recognized Canadian assessment service https://www.canalliance.org/en/ at application.
Conditions of employment:
The successful candidate must maintain legal eligibility to work in Canada. If the successful candidate possesses a work permit, it is their responsibility to ensure the permit remains valid.
A Police Information Check satisfactory to the employer will be required from the successful candidate, at their expense. To obtain Police Information Check information please visit www.winnipeg.ca/police.
💡 Quick Summary
Seeking a career-building opportunity? The Clerk B position is now open for candidates interested in the Government Job Alert sector. This role in Winnipeg offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Government Job Alert is a plus.
