Contract Support Administrator

Contract Support Administrator
Job ID
22164+
Posted
22-May-2025
Role type
Full-time
Areas of Interest
Administrative, Facilities Management

Location(s)
Perth - Western Australia - Australia

Fixed term contract - Maternity cover - 6 months with potential for + months.
Working from home options - 1 or 2 days per week
Monday - Friday 8am - 4pm (flexible)
Commencement July.

Culture of our team at CBRE GWS:
With world leading Facilities Management Certification & Institute of Leadership and Management training programs, CBRE is uniquely placed to provide long term career progression for our people.

We are seeking an engaging individual to join the team in a contract support position. As the vital glue that holds the team together, this role offers a fantastic chance to carve out your career in the direction you choose.

Here is a snapshot of your day:
Account Administration (coordinate contracts services, POs, invoicing, helpdesk)
Support the coordination and management of reactive maintenance requests
Liaise closely with account lead, ensuring the accurate processing of quotations and purchase orders
Handle time sheets and expenses with care and precision.
Support the technical services team to attend to all callouts within required SLA's
Ensure our commitment to quality, health, safety, and environment (QHSE) is upheld.
Facilitate meaningful Supplier Management reviews.
Keep our shared drive and client electronic records organized and current.
Safeguard the integrity of financial transactions.
Ensure compliance in Work in Progress (WIP) management, focusing on Preventative Maintenance.
Create accurate purchase orders for sub-contractors and process invoicing efficiently.
Drive initiatives for Preventative Maintenance compliance.
Gain familiarity with daily operations and contract scope to enhance team efficiency.
Provide training and support to your team.
Foster strong relationships with colleagues and clients.
Assist in compiling the Site/Area Monthly Contract Review Pack, showcasing our achievements.
Actively identify and implement innovative solutions across the contract.
Manage the ordering of materials, parts, and PPE with attention to detail.

About you:
Attention to detail and strong organizational skills.
A proactive, adaptable approach to problem-solving.
Excellent communication and relationship-building abilities.
Experience with administrative systems
Ideal candidate will have basic understanding of contract terms, project management, and maintenance processes and knowledge of Simpro or Mysupplier.

Can we inspire you to join us?
Joining our team means surrounding yourself with talented, driven professionals who are at the top of their field. Your journey starts here with some of benefits such as:
Uncapped opportunities to develop your career within facilities management
Flexibility and work/life balanced role.
Opportunity to work autonomously and manage the delivery of services from planning though to execution while supported by a highly experienced platform team to provide mentoring and guidance.
We look forward to hearing from you.
 
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