Job Description
Full job description
Coordinator, Research Ethics (Vacant)
Description
Reporting to the Manager, Research Support, the Coordinator, Research Ethics is integral to the Office of Research Support operations by serving as the primary liaison between the REB and researchers.
The Coordinator, Research Ethics is responsible for initiating and responding to the REB and the prompt, timely processing of research ethics submissions through all stages of the review and approval process, on behalf of the Office of Research Support.
The Coordinator, Research Ethics facilitates fair and equitable access to resources, identifies and addresses opportunities to improve processes, and supports the development of REB submission capabilities across all DoM’s research teams.
This is a full-time, permanent position, that is currently vacant. This position offers a comprehensive benefits package and pension plan. Work is onsite with the possibility of a hybrid schedule.
Responsibilities
Write initial and ongoing research applications for TOH/OHRI, UOHI/OHIRC, and other institutions by way of harmonization agreements and Clinical Trials Ontario (CTO)
Assist investigators and study teams in preparing a response to application inquiries and preparing and submitting initial applications, renewals, and amendments by applicable deadlines
Ensure applications adhere to REB policies, procedures, guidelines and regulations
Maintain databases, spreadsheets, and REB files in various systems (e.g. IRIS, CTO Stream)
Identify common barriers and pain points in the REB application process to facilitate process improvement
Act as a subject matter on the REB process and communicate and liaise effectively with investigators and study teams
Provide support, education, and assistance to researchers for the life of a project in respect to ethics
Provide administrative assistance to the Research Support Office as required (coordination of internal grants, grant writing, budget support, etc.)
Qualifications
Post-secondary education preferably in a health or science-related discipline or a combination of related education and experience
Minimum of 5-7 years of experience in administration, preferable in a clinical academic environment
Knowledge with ethics and guidelines, applications and REB requirements
Working knowledge of clinical research standards, regulations, and laws governing human research ethics
Experience with database management and data entry
Excellent computer proficiency and aptitude (e.g. MS Office Suite, databases, web based programs, etc.)
Excellent organizational, prioritization, and time-management skills required to coordinate multiple
Ability to work under pressure with attention to detail in a team environment.
Ability to handle highly sensitive and confidential information.
Excellent interpersonal and communication skills and a demonstrated ability to exercise high level of tact and diplomacy in dealing with a wide variety of contacts.
Strong customer service orientation and ability to establish and maintain a positive working relationship.
Demonstrated analytical skills and the ability to exercise judgment within a highly regulated environment.
Proficiency in speaking and comprehending both English and French (Level B+) is an asset.
Job Benefits
The University of Ottawa Medical Associates (UMA) is the largest physician partnership in the Department of Medicine, The Ottawa Hospital/University of Ottawa, Faculty of Medicine. Working closely with our physician specialists, most of our employees work from offices within The Ottawa Hospital.
The Department of Medicine is a collective of experts and innovators. We are specialist physicians, resident doctors and medical students, researchers and administrators. We all have one guiding ambition: to move medicine forward. The administrators of DOM are the core of our workplace; enabling the education of our residents and medical students as well as the vital work of our researchers and physician specialists.
We are deeply committed to supporting the well-being of our employees. To promote your health and wellness, we offer paid vacation and sick days. We also prioritize your long-term financial security through participation in the Healthcare of Ontario Pension Plan (HOOPP). Thanks to our strong partnership with The Ottawa Hospital, employees can benefit from the intercampus shuttle service for convenient travel between locations, as well as work-life balance perks like exclusive discounts on travel, hotels, and on-site gyms. These benefits are designed to enrich both your personal and professional life, ensuring your experience with us is both rewarding and fulfilling.
Contacts
To apply for this exciting opportunity, please forward your resume and cover letter, quoting the corresponding position title, by email at domcareers@toh.ca .
IMPORTANT NOTICE:
Support staff are employees of the University of Ottawa Medical Associates. The Ottawa Hospital is the paymaster of our employees. Although our employees have offices within the Ottawa Hospital, they are not employed by the Ottawa Hospital. The Department of Medicine is committed to the principle of equal opportunity in its employment practices and to providing an environment free from discrimination and harassment for all employees. The University of Ottawa Medical Associates will, upon request, provide accommodations in accordance with the Accessibility for Ontarians with Disabilities Act.
The Department of Medicine is committed to upholding the values of equity, diversity, inclusion, and accessibility in our living, learning, and work environments. We encourage qualified applicants from all groups with historical and/or current barriers to equity to apply. Upon request, accommodations due to a disability are available throughout the recruitment process.
Please note Canadian citizens and permanent residents will be given priority. We sincerely thank all applicants for their interest; however, only those selected for an interview will be contacted.
Hiring organization
Employment Type
Full-time
Beginning of employment
ASAP
Duration of employment
Permanent
Job Location
501 Smyth Road, Ottawa, ON
Working Hours
Monday to Friday days
Base Salary
$30.647-$36.626 Per hour
Valid through
May 19, 2026
Coordinator, Research Ethics (Vacant)
Description
Reporting to the Manager, Research Support, the Coordinator, Research Ethics is integral to the Office of Research Support operations by serving as the primary liaison between the REB and researchers.
The Coordinator, Research Ethics is responsible for initiating and responding to the REB and the prompt, timely processing of research ethics submissions through all stages of the review and approval process, on behalf of the Office of Research Support.
The Coordinator, Research Ethics facilitates fair and equitable access to resources, identifies and addresses opportunities to improve processes, and supports the development of REB submission capabilities across all DoM’s research teams.
This is a full-time, permanent position, that is currently vacant. This position offers a comprehensive benefits package and pension plan. Work is onsite with the possibility of a hybrid schedule.
Responsibilities
Write initial and ongoing research applications for TOH/OHRI, UOHI/OHIRC, and other institutions by way of harmonization agreements and Clinical Trials Ontario (CTO)
Assist investigators and study teams in preparing a response to application inquiries and preparing and submitting initial applications, renewals, and amendments by applicable deadlines
Ensure applications adhere to REB policies, procedures, guidelines and regulations
Maintain databases, spreadsheets, and REB files in various systems (e.g. IRIS, CTO Stream)
Identify common barriers and pain points in the REB application process to facilitate process improvement
Act as a subject matter on the REB process and communicate and liaise effectively with investigators and study teams
Provide support, education, and assistance to researchers for the life of a project in respect to ethics
Provide administrative assistance to the Research Support Office as required (coordination of internal grants, grant writing, budget support, etc.)
Qualifications
Post-secondary education preferably in a health or science-related discipline or a combination of related education and experience
Minimum of 5-7 years of experience in administration, preferable in a clinical academic environment
Knowledge with ethics and guidelines, applications and REB requirements
Working knowledge of clinical research standards, regulations, and laws governing human research ethics
Experience with database management and data entry
Excellent computer proficiency and aptitude (e.g. MS Office Suite, databases, web based programs, etc.)
Excellent organizational, prioritization, and time-management skills required to coordinate multiple
Ability to work under pressure with attention to detail in a team environment.
Ability to handle highly sensitive and confidential information.
Excellent interpersonal and communication skills and a demonstrated ability to exercise high level of tact and diplomacy in dealing with a wide variety of contacts.
Strong customer service orientation and ability to establish and maintain a positive working relationship.
Demonstrated analytical skills and the ability to exercise judgment within a highly regulated environment.
Proficiency in speaking and comprehending both English and French (Level B+) is an asset.
Job Benefits
The University of Ottawa Medical Associates (UMA) is the largest physician partnership in the Department of Medicine, The Ottawa Hospital/University of Ottawa, Faculty of Medicine. Working closely with our physician specialists, most of our employees work from offices within The Ottawa Hospital.
The Department of Medicine is a collective of experts and innovators. We are specialist physicians, resident doctors and medical students, researchers and administrators. We all have one guiding ambition: to move medicine forward. The administrators of DOM are the core of our workplace; enabling the education of our residents and medical students as well as the vital work of our researchers and physician specialists.
We are deeply committed to supporting the well-being of our employees. To promote your health and wellness, we offer paid vacation and sick days. We also prioritize your long-term financial security through participation in the Healthcare of Ontario Pension Plan (HOOPP). Thanks to our strong partnership with The Ottawa Hospital, employees can benefit from the intercampus shuttle service for convenient travel between locations, as well as work-life balance perks like exclusive discounts on travel, hotels, and on-site gyms. These benefits are designed to enrich both your personal and professional life, ensuring your experience with us is both rewarding and fulfilling.
Contacts
To apply for this exciting opportunity, please forward your resume and cover letter, quoting the corresponding position title, by email at domcareers@toh.ca .
IMPORTANT NOTICE:
Support staff are employees of the University of Ottawa Medical Associates. The Ottawa Hospital is the paymaster of our employees. Although our employees have offices within the Ottawa Hospital, they are not employed by the Ottawa Hospital. The Department of Medicine is committed to the principle of equal opportunity in its employment practices and to providing an environment free from discrimination and harassment for all employees. The University of Ottawa Medical Associates will, upon request, provide accommodations in accordance with the Accessibility for Ontarians with Disabilities Act.
The Department of Medicine is committed to upholding the values of equity, diversity, inclusion, and accessibility in our living, learning, and work environments. We encourage qualified applicants from all groups with historical and/or current barriers to equity to apply. Upon request, accommodations due to a disability are available throughout the recruitment process.
Please note Canadian citizens and permanent residents will be given priority. We sincerely thank all applicants for their interest; however, only those selected for an interview will be contacted.
Hiring organization
Employment Type
Full-time
Beginning of employment
ASAP
Duration of employment
Permanent
Job Location
501 Smyth Road, Ottawa, ON
Working Hours
Monday to Friday days
Base Salary
$30.647-$36.626 Per hour
Valid through
May 19, 2026
💡 Quick Summary
Seeking a career-building opportunity? The Coordinator, Research Ethics (Vacant) position is now open for candidates interested in the Government Job Alert sector. This role in Ottawa offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Government Job Alert is a plus.
