Job Description
Corporate Paralegal (Hybrid: Onsite and Remote Work) at US Foods, Inc. summary:
The Corporate Paralegal is responsible for coordinating the preparation and distribution of meeting materials, assisting with SEC filings, and maintaining corporate governance documentation. This hybrid role requires extensive knowledge of public company regulations and strong organizational skills to support both legal and administrative tasks. The ideal candidate will have at least ten years of relevant experience and proficiency in legal software tools.
This position has been segmented as Hybrid meaning there is a combination of three onsite days per week and the rest remote.
Responsibilities:
• Coordinate preparation and distribution of shareholder, board and committee meeting materials utilizing Diligent, and generally support the organization of quarterly board meetings and annual shareholder meetings.
• Prepare initial drafts of corporate resolutions, board minutes, unanimous written consents, secretary's certificates and related transactional back-up materials and similar corporate governance items.
• Assist with all SEC filings, including periodic reports (10K, 10Q and 8K), Proxy Statements, Section 16 reports (Forms 3, 4 and 5) utilizing Workiva and NYSE reporting obligations.
• Assist with quarterly dividend payments including preparing related consents and notices and coordinating with Treasury and the transfer agent.
• Assist with and manage documentation of corporate policies required by the SEC or NYSE, including maintaining Insider Trading Policy pre-clearance and restrictive period participant lists, and the process of ensuring that such polices are being followed and participant lists are updated.
• Provide support for certain SEC and NYSE requirements related to director and management equity, including drafting and maintenance of the equity agreement templates, deferred equity arrangements, and working with the company's stock plan administrator as well as the company's transfer agent.
• Responsible for formation and dissolution of corporate entities and general subsidiary maintenance, including filing annual reports, qualifications to do business in other states, and other similar tasks.
• Establish and maintain document management system for all corporate entities, including stock certificates, minute books, and secretary of state filings.
• Manage Board and officer administration matters, including overseeing the payment of non-employee director compensation, preparing and recording annual Director and Officer Questionnaires, maintaining biographies and contact information, assisting with completion of reports or applications required to be completed by the Board or executive officers, etc.
• Support transactions and financial restructurings related securities law and corporate governance compliance including setting up and populating data rooms, as needed. For example, drafting and executing written consents, secretary certificates, obtaining good standing certificates, etc
• Provide other legal and administrative support to the General Counsel, Associate General Counsel, Corporate and Assistant General Counsel, Corporate in securities law and other areas (including finance, M&A).
Qualifications:
Education/Training:
• Minimum four-year college degree; paralegal certificate and/or relevant work experience strongly preferred.
Related Experience:
• Minimum ten years related Paralegal experience; Minimum ten years public company and securities experience.
Knowledge/Skills/Abilities:
• Must be organized, detail-oriented, and proactive with corporate paralegal experience who will provide consistent deliverables, maintain accurate and complete records and assume other tasks as assigned by the General Counsel, Associate General Counsel, Corporate and Assistant General Counsel, Corporate.
• Must be proficient, or able to become proficient soon after starting, in Microsoft Office tools (including Teams, Word, PowerPoint, Excel, etc.), Workiva, Diligent, PDF writer and other software tools.
• Must have the professionalism, discretion and sophistication to interact with directors and senior management and to maintain confidentiality of critical corporate matters.
• Must have strong verbal and written communication skills, the ability to maintain a high rate of accuracy and production under deadlines in a fast-paced environment.
Universal Pay Verbiage:
Compensation depends on relevant experience and/or education, specific skills, function, geographic location, and other factors as applicable by law. The expected base rate for this role is between
This role will also receive an annual incentive plan bonus .
?Benefits for this role may include health insurance, pre-tax spending accounts, retirement benefits, paid time off, short-term and long-term disability, employee stock purchase plan, and life insurance . To review available benefits, please click here: https://www.usfoods.com/careers/benefits.html .
Keywords:
Corporate Paralegal, SEC Filings, Corporate Governance, Legal Administration, Document Management, Board Meetings, Paralegal Certificate, Public Company, Securities Law, Hybrid Work
The Corporate Paralegal is responsible for coordinating the preparation and distribution of meeting materials, assisting with SEC filings, and maintaining corporate governance documentation. This hybrid role requires extensive knowledge of public company regulations and strong organizational skills to support both legal and administrative tasks. The ideal candidate will have at least ten years of relevant experience and proficiency in legal software tools.
This position has been segmented as Hybrid meaning there is a combination of three onsite days per week and the rest remote.
Responsibilities:
• Coordinate preparation and distribution of shareholder, board and committee meeting materials utilizing Diligent, and generally support the organization of quarterly board meetings and annual shareholder meetings.
• Prepare initial drafts of corporate resolutions, board minutes, unanimous written consents, secretary's certificates and related transactional back-up materials and similar corporate governance items.
• Assist with all SEC filings, including periodic reports (10K, 10Q and 8K), Proxy Statements, Section 16 reports (Forms 3, 4 and 5) utilizing Workiva and NYSE reporting obligations.
• Assist with quarterly dividend payments including preparing related consents and notices and coordinating with Treasury and the transfer agent.
• Assist with and manage documentation of corporate policies required by the SEC or NYSE, including maintaining Insider Trading Policy pre-clearance and restrictive period participant lists, and the process of ensuring that such polices are being followed and participant lists are updated.
• Provide support for certain SEC and NYSE requirements related to director and management equity, including drafting and maintenance of the equity agreement templates, deferred equity arrangements, and working with the company's stock plan administrator as well as the company's transfer agent.
• Responsible for formation and dissolution of corporate entities and general subsidiary maintenance, including filing annual reports, qualifications to do business in other states, and other similar tasks.
• Establish and maintain document management system for all corporate entities, including stock certificates, minute books, and secretary of state filings.
• Manage Board and officer administration matters, including overseeing the payment of non-employee director compensation, preparing and recording annual Director and Officer Questionnaires, maintaining biographies and contact information, assisting with completion of reports or applications required to be completed by the Board or executive officers, etc.
• Support transactions and financial restructurings related securities law and corporate governance compliance including setting up and populating data rooms, as needed. For example, drafting and executing written consents, secretary certificates, obtaining good standing certificates, etc
• Provide other legal and administrative support to the General Counsel, Associate General Counsel, Corporate and Assistant General Counsel, Corporate in securities law and other areas (including finance, M&A).
Qualifications:
Education/Training:
• Minimum four-year college degree; paralegal certificate and/or relevant work experience strongly preferred.
Related Experience:
• Minimum ten years related Paralegal experience; Minimum ten years public company and securities experience.
Knowledge/Skills/Abilities:
• Must be organized, detail-oriented, and proactive with corporate paralegal experience who will provide consistent deliverables, maintain accurate and complete records and assume other tasks as assigned by the General Counsel, Associate General Counsel, Corporate and Assistant General Counsel, Corporate.
• Must be proficient, or able to become proficient soon after starting, in Microsoft Office tools (including Teams, Word, PowerPoint, Excel, etc.), Workiva, Diligent, PDF writer and other software tools.
• Must have the professionalism, discretion and sophistication to interact with directors and senior management and to maintain confidentiality of critical corporate matters.
• Must have strong verbal and written communication skills, the ability to maintain a high rate of accuracy and production under deadlines in a fast-paced environment.
Universal Pay Verbiage:
Compensation depends on relevant experience and/or education, specific skills, function, geographic location, and other factors as applicable by law. The expected base rate for this role is between
This role will also receive an annual incentive plan bonus .
?Benefits for this role may include health insurance, pre-tax spending accounts, retirement benefits, paid time off, short-term and long-term disability, employee stock purchase plan, and life insurance . To review available benefits, please click here: https://www.usfoods.com/careers/benefits.html .
Keywords:
Corporate Paralegal, SEC Filings, Corporate Governance, Legal Administration, Document Management, Board Meetings, Paralegal Certificate, Public Company, Securities Law, Hybrid Work
💡 Quick Summary
Seeking a career-building opportunity? The Corporate Paralegal (Hybrid: Onsite and Remote Work) position is now open for candidates interested in the Legal Jobs sector. This role in Blue Island offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Legal Jobs is a plus.
