Job Description
The Team you are Joining – Who We Are:
The Halton Regional Police Service contributes to the safety and well-being of more than 637,000 residents in Halton Region which includes the Towns of Milton, Halton Hills and Oakville, and the City of Burlington. It is our continual pursuit of excellence that keeps Halton at the forefront of policing and as a leader in the public safety arena. Through upstream approaches, partner collaboration, training, community engagement and a strong focus on inclusion and diversity, we have been able to maintain Halton’s status as the safest Canadian municipality with a population of 100,000 or more. This is exemplified through deep collaboration between our growing team of over 1,100 members and our residents, businesses, non-profit organizations, and municipal governments.
About the Role – How you will Contribute to the Service:
As a Court Services Clerk (Continuing Full Time), you will play a vital role in ensuring the smooth and efficient operation of the Court Services Unit. You will be at the heart of court administration, managing dockets, briefs, subpoenas, and records that are critical to the day-to-day operations of Halton Police.
Working as part of a collaborative, detail-focused team, you will develop expertise in criminal and provincial offence processes, including the use of NICHE and CPIC systems. You will liaise with internal and external stakeholders, ensuring accurate documentation, supporting court schedules, and providing essential information to officers, Crown Attorneys, lawyers, and other justice partners.
Your attention to detail, discretion, and organizational skills will ensure that sensitive information is handled accurately and securely, contributing to the overall effectiveness of the Court Services Unit. In this role, you will provide key operational support, help maintain the integrity of the court process, and gain valuable experience that supports a meaningful and impactful career with Halton Police. Join our team and build a rewarding career where your contributions directly support Halton Police in delivering results that matter.
Here’s What you’ll Get to Do:
Process, distribute, and file criminal and provincial offence dockets, ensuring records and briefs are accurate and complete.
Match Crown briefs with dockets, verify subpoenas, and track missing documents to keep court files up to date.
Liaise with courts, Crown’s Office, case management, and internal staff to reconcile documents and support smooth court operations.
Provide accurate information on court dates, locations, charges, and prisoner access to staff, lawyers, and other stakeholders.
Conduct background checks and manage records using NICHE and CPIC, including sending messages to other police services as required.
Monitor court security systems, respond to alarms, and coordinate court security officer response when needed.
Maintain organized filing systems, update records for new charges or motions, and ensure document control standards are met.
Manage incoming mail, office supplies, and clerical support for the Court Services Unit.
Assist officers and colleagues with operational requests, contributing to team efficiency and continuity.
What you will Bring to the Role:
Education, Certifications, Experience and Qualifications:
High school diploma
Minimum six months of experience in related general or administrative office experience within a computerized environment.
Familiarity with the Criminal Code of Canada and the Court System is an asset
Knowledge of police organizations, and/or a law enforcement background is an asset
Excellent computer skills in the use of Niche and Adobe.
Proficiency in MS Word and MS Excel
Tact and diplomacy skills to work within a confidential and professional environment.
The successful candidate must be able to work up to 35 hours a week during the core business hours Monday to Friday (8:00 am to 4:00 pm)
Flexibility to work in our three (3) locations; Burlington (Provincial Offences Act (POA) Court and Criminal Court, and one location in Milton (Criminal Court)
Note: The successful applicant will need to pass a background check to the satisfaction of the Service which will include reference checks with previous employers, verification of educational achievements, and a criminal background screen.
What We Offer: We offer the opportunity to join a progressive work environment with a leading police service. Our Service is committed to the values of Trust and Respect, Integrity, Accountability, Excellence, Teamwork and Justice. We provide our employees with a competitive salary, which includes but is not limited to training and development opportunities, onsite fitness opportunities, access to wellness resources and participation in a defined benefit pension plan – Ontario Municipal Employee Retirement System (O.M.E.R.S.). The successful candidate will be working out of the Burlington POA Court location; however they will need to be flexible to work in any of our court locations, should staffing needs arise in one of our three other locations.
Hourly Rate of pay: $76,062.00 - $83,060.00
How to be Considered for This Exciting Opportunity: Please apply on line with a resume and a detailed letter outlining your experience and skills and how they relate to this role with the Service. This should be addressed to our Christen Bryl, Staffing Advisor, Human Resource Services, quoting Competition #11-C-26 by 11:59 pm on February 19, 2026
**Various skill assessments may be administered as part of the selection criteria**
All applications must be submitted to the Service’s on-line system to be considered for this vacancy.
The Halton Regional Police Service strives to be an accessible and inclusive organization. We are committed to fairness and equity in employment and our recruitment and selection practices. We encourage and welcome applications from all who may contribute to the further diversification of our organization. Should you require an accommodation under the Ontario Human Rights Code (OHRC) and/or the Accessibility for Ontarians with Disabilities Act (AODA) during any stage of the recruitment process, we will work with you to remove any barriers. Please do not hesitate to let us know by contacting us for assistance at civilianrecruiting@haltonpolice.ca.
We thank all applicants for their interest in joining our organization. Only those who are selected to advance through the recruitment process will be contacted by our team.
The Halton Regional Police Service contributes to the safety and well-being of more than 637,000 residents in Halton Region which includes the Towns of Milton, Halton Hills and Oakville, and the City of Burlington. It is our continual pursuit of excellence that keeps Halton at the forefront of policing and as a leader in the public safety arena. Through upstream approaches, partner collaboration, training, community engagement and a strong focus on inclusion and diversity, we have been able to maintain Halton’s status as the safest Canadian municipality with a population of 100,000 or more. This is exemplified through deep collaboration between our growing team of over 1,100 members and our residents, businesses, non-profit organizations, and municipal governments.
About the Role – How you will Contribute to the Service:
As a Court Services Clerk (Continuing Full Time), you will play a vital role in ensuring the smooth and efficient operation of the Court Services Unit. You will be at the heart of court administration, managing dockets, briefs, subpoenas, and records that are critical to the day-to-day operations of Halton Police.
Working as part of a collaborative, detail-focused team, you will develop expertise in criminal and provincial offence processes, including the use of NICHE and CPIC systems. You will liaise with internal and external stakeholders, ensuring accurate documentation, supporting court schedules, and providing essential information to officers, Crown Attorneys, lawyers, and other justice partners.
Your attention to detail, discretion, and organizational skills will ensure that sensitive information is handled accurately and securely, contributing to the overall effectiveness of the Court Services Unit. In this role, you will provide key operational support, help maintain the integrity of the court process, and gain valuable experience that supports a meaningful and impactful career with Halton Police. Join our team and build a rewarding career where your contributions directly support Halton Police in delivering results that matter.
Here’s What you’ll Get to Do:
Process, distribute, and file criminal and provincial offence dockets, ensuring records and briefs are accurate and complete.
Match Crown briefs with dockets, verify subpoenas, and track missing documents to keep court files up to date.
Liaise with courts, Crown’s Office, case management, and internal staff to reconcile documents and support smooth court operations.
Provide accurate information on court dates, locations, charges, and prisoner access to staff, lawyers, and other stakeholders.
Conduct background checks and manage records using NICHE and CPIC, including sending messages to other police services as required.
Monitor court security systems, respond to alarms, and coordinate court security officer response when needed.
Maintain organized filing systems, update records for new charges or motions, and ensure document control standards are met.
Manage incoming mail, office supplies, and clerical support for the Court Services Unit.
Assist officers and colleagues with operational requests, contributing to team efficiency and continuity.
What you will Bring to the Role:
Education, Certifications, Experience and Qualifications:
High school diploma
Minimum six months of experience in related general or administrative office experience within a computerized environment.
Familiarity with the Criminal Code of Canada and the Court System is an asset
Knowledge of police organizations, and/or a law enforcement background is an asset
Excellent computer skills in the use of Niche and Adobe.
Proficiency in MS Word and MS Excel
Tact and diplomacy skills to work within a confidential and professional environment.
The successful candidate must be able to work up to 35 hours a week during the core business hours Monday to Friday (8:00 am to 4:00 pm)
Flexibility to work in our three (3) locations; Burlington (Provincial Offences Act (POA) Court and Criminal Court, and one location in Milton (Criminal Court)
Note: The successful applicant will need to pass a background check to the satisfaction of the Service which will include reference checks with previous employers, verification of educational achievements, and a criminal background screen.
What We Offer: We offer the opportunity to join a progressive work environment with a leading police service. Our Service is committed to the values of Trust and Respect, Integrity, Accountability, Excellence, Teamwork and Justice. We provide our employees with a competitive salary, which includes but is not limited to training and development opportunities, onsite fitness opportunities, access to wellness resources and participation in a defined benefit pension plan – Ontario Municipal Employee Retirement System (O.M.E.R.S.). The successful candidate will be working out of the Burlington POA Court location; however they will need to be flexible to work in any of our court locations, should staffing needs arise in one of our three other locations.
Hourly Rate of pay: $76,062.00 - $83,060.00
How to be Considered for This Exciting Opportunity: Please apply on line with a resume and a detailed letter outlining your experience and skills and how they relate to this role with the Service. This should be addressed to our Christen Bryl, Staffing Advisor, Human Resource Services, quoting Competition #11-C-26 by 11:59 pm on February 19, 2026
**Various skill assessments may be administered as part of the selection criteria**
All applications must be submitted to the Service’s on-line system to be considered for this vacancy.
The Halton Regional Police Service strives to be an accessible and inclusive organization. We are committed to fairness and equity in employment and our recruitment and selection practices. We encourage and welcome applications from all who may contribute to the further diversification of our organization. Should you require an accommodation under the Ontario Human Rights Code (OHRC) and/or the Accessibility for Ontarians with Disabilities Act (AODA) during any stage of the recruitment process, we will work with you to remove any barriers. Please do not hesitate to let us know by contacting us for assistance at civilianrecruiting@haltonpolice.ca.
We thank all applicants for their interest in joining our organization. Only those who are selected to advance through the recruitment process will be contacted by our team.
💡 Quick Summary
Seeking a career-building opportunity? The Court Services Clerk position is now open for candidates interested in the Government Job Alert sector. This role in Milton offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Government Job Alert is a plus.
