Detachment Admin Clerk

Full job description
Apply By: Thursday, June 1+, 2025 11:5+ pm EDT
Detachment Admin Clerk
Job ID:
2307+8
Posting status:
Open
Organization:
Ontario Provincial Police
Division:
North West Region
City:
Kenora
Position(s) language:
English
Job term:
1 Permanent
Job code:
C0006 - Detachment Admin Clerk
Salary:
$35.80 - $40.63 Per hour

The Ministry of the Solicitor General, Ontario Provincial Police, and the Commander, North West Region is seeking a qualified individual to join our Detachment. In this exciting, rewarding and challenging opportunity, you will provide administrative, clerical and court support to Detachment personnel in the co-ordination and processing of administrative services.

Ontario Provincial Police (OPP) North West Region (NWR) serves an area of 478,606 square kilometers. Our jurisdiction extends from the eastern border of Manitoba to the northern border of the State of Minnesota, to Hudson's Bay in the north and White River to the east. The region includes three districts (Kenora, Rainy River and Thunder Bay) and is divided between eastern and central time zones.

Kenora is located in the south western corner of North West Region. Our detachment consists of 5 civilian members, 82 of uniformed officers and 12 of auxiliary volunteers. Within the City of Kenora, you can also find regional hubs for Forensic Identification Services, In Service Training and the Canine Unit. Our detachment also hosts specialized crime teams including Regional Support Services and Major Crime Investigative Team.

You are a self-starter, a collaborative team-builder, and confident in your capabilities to provide proactive client service and administrative support to a diverse workforce within the Ministry of the Solicitor General and the Ontario Provincial Police. We are seeking qualified individuals to join our community detachment teams.

Note: This is an operational position requiring a high level of engagement with detachment teams and the community. The successful applicant will be required to report to the detachment to perform their duties in accordance with Ontario Public Service workplace policies.

About Us:

The Ontario Provincial Police (OPP) is one of North America's largest deployed police services with more than 5,800 uniformed officers, 2,400 civilian employees and 830 Auxiliary officers. We provide essential services that ensure the safety and security of the people of the Province of Ontario. The OPP is a division of the Ministry of the Solicitor General, the largest operational ministry in the province with a presence in every community across Ontario. We are the largest police service in Ontario and the second largest in Canada.

The OPP Values promote always doing the right things for the right reasons, by:

Serving with PRIDE, PROFESSIONALISM and HONOUR.
Interacting with RESPECT, COMPASSION and FAIRNESS.
Leading with INTEGRITY, HONESTY and COURAGE.
About the job
Respond to inquiries from the public over phone and/or in person
Monitor and maintain computerized database programs
Prepare a variety of materials including correspondence, reports, spreadsheets, minutes and presentation
Prepare human resources documents such as attendance and payroll
Compiles and maintains confidential records and materials (e.g. personnel files, salaries, confidential correspondence)
Provide financial administrative support by processing invoices and expense claims
Collects, compiles and distributes statistics/data as required at the detachment
Provides a range of administrative support as the scheduling and coordination of meetings including travel arrangements, arranging for special events; preparing background materials; transcribing and taking minutes at offsite meetings
Support and implement new/revised administrative procedures to improve office operations and updates/maintains office procedures manuals.
What you bring to the team
Mandatory requirements
Ability to pass an OPP background/ security investigation.
Knowledge, Skills and Abilities
Knowledge and ability to apply and develop administrative policies, procedures, methods, systems and processes
Knowledge and ability to provide a variety of administrative support services, including file management, purchasing, invoices/expense claims, and the preparation of human resources documents
Ability to independently apply problem-solving and analytical skills
Ability to manage your workload and set priorities
Ability to apply attention to detail and math skills to check and verify information and provide administrative financial support such as financial accounts payable/receivable and expenses
Communication and interpersonal skills to respond to inquiries, prepare standard correspondence and work in a team environment
Computer skills including experience with software programs such as word processing, database, spreadsheet, presentation and organization chart applications, for example: Microsoft Word, Excel and PowerPoint, PeopleSoft or similar human resource management systems
Ability to operate and maintenance of office equipment and supply inventory
Don't meet every qualification?
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!
How we support diversity, inclusion and accessibility
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, ****** orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
diversity, equity and inclusion initiatives
accessibility
Anti-Racism Policy
Additional information:
Apply by:
Thursday, June 1+, 2025 11:5+ pm EDT
Position details:
1 English Permanent - Full Time, 20B Anderson Rd, Kenora, North Region, Criminal Record and Judicial Matters Check
Compensation group:
Ontario Provincial Police Association Civilians
Work hours:
Schedule 3.7
Category:
Administrative and Support Services
Posted on:
Thursday, May 2+, 2025
Note:


About security checks:
A criminal or other federal offence record does not automatically disqualify you from the position. We consider each situation based on the position's responsibilities.
If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you'll need to provide an out-of-country police clearance certificate from the country you lived in.
Employment screening checks are only reviewed and evaluated by the Transition and Security Office, which also maintains them and keeps them strictly confidential.
How to apply:
You must apply online.
Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
Read the job description to make sure you understand this job.
OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.
Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.


Strengthening Ontario, together

Canada
Ontario
Kenora
20.0 A Anderson Road, Kenora, ON Show on map Get directions