Job Description
Overview
OVERVIEW OF POSITION:
Responsible for executing specific tasks and processes within the operational framework. This role involves organizing schedules, tracking progress, and ensuring that resources are utilized effectively. Maintains clear communication with team members and assists in the documentation of the workflows, aiming to support the overall effeciency of the operations.
Starting Salary Range: $75k - $85k / yr.
Responsibilities
ESSENTIAL FUNCTIONS:
Intake/Consulting:
• Assist in Needs Assessment: Supports intake assessments by gathering basic information from business units and preparing summaries for the functional team.
• Stay Updated on Industry Basics: Monitors basic industry news and regulatory updates to support the team; shares any relevant information during team discussions.
• Support Strategic Data Collection: Helps collect and organize data to assist in drafting recommendations for strategic planning.
Day-to-Day Operations
• Communicate Basic function Information: Shares established function practices with stakeholders in a clear, supportive manner.
• Assist in Implementing Strategies: Provides hands-on help with implementing function strategies, including gathering feedback for continuous improvement.
• Create Basic Presentations and Documents: Prepares straightforward presentations, memos, and visual aids, ensuring they are accurate and professional. Maintains an organized filing system.
• Support Diagnostics and Data Sharing: Assists team members in compiling and sharing data for analysis and reports, ensuring consistency in data presentation.
• Resource Tracking Assistance: Tracks and documents resource allocation to support efficient project assignment and utilization.
Vendor Management:
• Conduct Basic Vendor Research: Performs initial research on potential vendors by gathering basic information on offerings, pricing, and reliability.
• Support Vendor Communication: Helps organize and track communications with vendors, ensuring performance details are documented.
• Monitor Vendor Deliverables: Tracks vendor deliverables against agreed standards and report any inconsistencies to the team.
Program Planning:
• Assist with Program Data Collection: Helps gather and organize data to support program planning and reporting for the functional team.
• Basic Process Improvement Support: Contributes to evaluating data and identifying simple areas for improvement within existing programs.
• Prepare Progress Updates: Creates basic progress reports for functional program initiatives, documenting outcomes, challenges, and achievements.
Stakeholder Liaison:
• Coordinate Basic Team Communication: Acts as a liaison to facilitate clear, accurate communication between teams and functions.
• Schedule Meetings and Record Action Items: Sets up and organizes meetings or workshops, taking notes and documenting action items for distribution to stakeholders.
• Gather and Document Stakeholder Input: Collects and documents feedback from stakeholders, ensuring their needs and concerns are clearly captured.
• Project Management:
• Provide Project Coordination Support: Assists with coordinating project tasks, tracking progress, and reporting updates to team members.
• Organize Project Documentation: Helps maintain project documentation, ensuring it is complete, accessible, and up-to-date.
• Assist in Monitoring Budgets and Timelines: Supports the team by tracking project budgets and timelines, flagging any discrepancies to ensure project alignment with goals.
Qualifications
EDUCATION:
• AA degree
EXPERIENCE:
• 1-3 Years of Experience or equivalent combination of education and experience to perform the job successfully
KNOWLEDGE, SKILLS, ABILITIES:
• Ability to coordinate, prioritize, and implement multiple and shifting tasks.
• Proven ability to work effectively in a team environment.
• Demonstrated proficiency in MS Office Applications (Outlook, Word, PowerPoint, Excel).
• Ability to communicate effectively through oral and written skills with all levels of staff and the public.
• Ability to skillfully deal with internal associates and external partners respectfully, professionally and with diplomacy and tact.
• Ability to maintain confidentiality and exercise a high level of discretion.
• Ability to be focused and flexible while shifting/changing priorities.
• Demonstrated ability in preparing accurate information for presentation via research, writing and compilation of data.
• Ability to obtain and maintain a criminal record/fingerprint clearance from the Department of Justice and Federal Bureau of Investigation per Easterseals Southern California and/or program requirements.
• Must pass all drug testing required by ESSC.
OVERVIEW OF POSITION:
Responsible for executing specific tasks and processes within the operational framework. This role involves organizing schedules, tracking progress, and ensuring that resources are utilized effectively. Maintains clear communication with team members and assists in the documentation of the workflows, aiming to support the overall effeciency of the operations.
Starting Salary Range: $75k - $85k / yr.
Responsibilities
ESSENTIAL FUNCTIONS:
Intake/Consulting:
• Assist in Needs Assessment: Supports intake assessments by gathering basic information from business units and preparing summaries for the functional team.
• Stay Updated on Industry Basics: Monitors basic industry news and regulatory updates to support the team; shares any relevant information during team discussions.
• Support Strategic Data Collection: Helps collect and organize data to assist in drafting recommendations for strategic planning.
Day-to-Day Operations
• Communicate Basic function Information: Shares established function practices with stakeholders in a clear, supportive manner.
• Assist in Implementing Strategies: Provides hands-on help with implementing function strategies, including gathering feedback for continuous improvement.
• Create Basic Presentations and Documents: Prepares straightforward presentations, memos, and visual aids, ensuring they are accurate and professional. Maintains an organized filing system.
• Support Diagnostics and Data Sharing: Assists team members in compiling and sharing data for analysis and reports, ensuring consistency in data presentation.
• Resource Tracking Assistance: Tracks and documents resource allocation to support efficient project assignment and utilization.
Vendor Management:
• Conduct Basic Vendor Research: Performs initial research on potential vendors by gathering basic information on offerings, pricing, and reliability.
• Support Vendor Communication: Helps organize and track communications with vendors, ensuring performance details are documented.
• Monitor Vendor Deliverables: Tracks vendor deliverables against agreed standards and report any inconsistencies to the team.
Program Planning:
• Assist with Program Data Collection: Helps gather and organize data to support program planning and reporting for the functional team.
• Basic Process Improvement Support: Contributes to evaluating data and identifying simple areas for improvement within existing programs.
• Prepare Progress Updates: Creates basic progress reports for functional program initiatives, documenting outcomes, challenges, and achievements.
Stakeholder Liaison:
• Coordinate Basic Team Communication: Acts as a liaison to facilitate clear, accurate communication between teams and functions.
• Schedule Meetings and Record Action Items: Sets up and organizes meetings or workshops, taking notes and documenting action items for distribution to stakeholders.
• Gather and Document Stakeholder Input: Collects and documents feedback from stakeholders, ensuring their needs and concerns are clearly captured.
• Project Management:
• Provide Project Coordination Support: Assists with coordinating project tasks, tracking progress, and reporting updates to team members.
• Organize Project Documentation: Helps maintain project documentation, ensuring it is complete, accessible, and up-to-date.
• Assist in Monitoring Budgets and Timelines: Supports the team by tracking project budgets and timelines, flagging any discrepancies to ensure project alignment with goals.
Qualifications
EDUCATION:
• AA degree
EXPERIENCE:
• 1-3 Years of Experience or equivalent combination of education and experience to perform the job successfully
KNOWLEDGE, SKILLS, ABILITIES:
• Ability to coordinate, prioritize, and implement multiple and shifting tasks.
• Proven ability to work effectively in a team environment.
• Demonstrated proficiency in MS Office Applications (Outlook, Word, PowerPoint, Excel).
• Ability to communicate effectively through oral and written skills with all levels of staff and the public.
• Ability to skillfully deal with internal associates and external partners respectfully, professionally and with diplomacy and tact.
• Ability to maintain confidentiality and exercise a high level of discretion.
• Ability to be focused and flexible while shifting/changing priorities.
• Demonstrated ability in preparing accurate information for presentation via research, writing and compilation of data.
• Ability to obtain and maintain a criminal record/fingerprint clearance from the Department of Justice and Federal Bureau of Investigation per Easterseals Southern California and/or program requirements.
• Must pass all drug testing required by ESSC.
💡 Quick Summary
Seeking a career-building opportunity? The Development Manager position is now open for candidates interested in the Operations Executive Jobs sector. This role in Irvine offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Operations Executive Jobs is a plus.
