Job Description
Skills
SharePoint
Organisational skills
Microsoft Office
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Job details
Here’s how the job details align with your profile.
Pay
£24,420.00 - £40,763.56 a year
Job type
Permanent
Full-time
Location
43 George Street, Edinburgh EH2 2HT
Benefits
Pulled from the full job description
Referral programme
Annual leave
Sick pay
Life insurance
Additional leave
Company pension
Health & wellbeing programme
Full job description
About Fairhurst LLP – Fairhurst LLP is one of the UK’s largest private multidisciplinary partnerships of consulting engineers, delivering civil, structural, geotechnical, environmental, transportation, planning, water, and landscape architecture services across 16 principal offices in the UK. Fairhurst specialises in providing cost‑effective, sustainable engineering solutions and prides itself on high-quality service delivery, technical excellence, and long-standing client relationships.
Role Overview – We are seeking an experienced and highly organised Document Controller to join our team in the Edinburgh office. Working within a civil engineering environment, this role is essential to the successful delivery of live projects and the smooth operation of multidisciplinary project teams.
You will be responsible for managing complex document workflows, maintaining rigorous version control, and ensuring all project documentation complies with internal standards, client requirements, and industry regulations. This role requires someone who can confidently coordinate across teams, safeguard documentation integrity, and support continuous compliance with QA and ISO procedures.
KEY RESPONSIBILITIES
Document Management
Provide document control support across multiple concurrent civil engineering projects.
Manage and maintain both electronic and hard‑copy document control systems.
Upload, issue, track, and archive all project documentation.
Maintain accurate document registers, ensuring full version control at all times.
Ensure all documents meet company, client, and project-specific quality and formatting requirements.
Technical Document Coordination
Control the distribution of drawings, specifications, reports, and other technical documentation.
Ensure timely circulation of documents to internal teams, subcontractors, consultants, and clients.
Track document submissions and approvals to support project programme requirements.
Compliance & Quality Assurance
Assist with internal and external audits, supporting ongoing compliance with QA and ISO standards.
Follow established document control procedures and contribute to process improvements.
Ensure documentation workflows align with project management and industry best practice.
Stakeholder Support & Communication
Liaise confidently with project managers, engineers, subcontractors, and clients.
Provide guidance to project teams on document control procedures and systems.
Support senior project staff by ensuring documentation is accurate, accessible, and up to date.
QUALIFICATIONS & EXPERIENCE
Essential
Proven experience as a Document Controller, ideally within the construction or engineering sector.
Ability to work independently on live projects while managing competing priorities.
Strong understanding of document control processes, workflows, and best practice.
Experience using document management systems (e.g., Viewpoint, Projectwise, ACC, SharePoint, or similar).
Excellent organisational skills with exceptional attention to detail.
Strong IT proficiency, including Microsoft Office.
Desirable
Experience working on large-scale or multi‑site civil engineering or construction projects.
Knowledge of ISO 9001 quality standards and QA processes.
WHAT WE OFFER YOU
A collaborative, partner‑led environment with access to multidisciplinary expertise.
Career and professional development and opportunities.
Competitive salary and benefits, aligned to experience and location.
A culture built on responsiveness, flexibility, and sustainable, value‑adding engineering.
Competitive salary and excellent flexible benefits package
Contributory pension, personal health care plan and life insurance
33 days annual leave (inclusive of Public Holidays) including annual leave purchase and buy-back scheme
Bonus Schemes including loyalty bonus and qualifications award
Interest-free travel loan
You can learn more about our staff benefits here.
ETHOS
We, at Fairhurst, know that progress within the industry is all about people. That’s why we’re working together to build a better, more inclusive and diverse future for engineers and the engineering industry.
We are committed to providing a workplace that is respectful, fair and inclusive for all employees. We recognise the value of different perspectives and backgrounds, and we are committed to creating an environment where everyone can contribute and succeed.
Please submit your CV and cover letter to recruitment@fairhurst.co.uk stating the role and office you are applying to. For more information on Fairhurst please visit our website.
Job Types: Full-time, Permanent
Pay: £24,420.00-£40,763.56 per year
Benefits:
Additional leave
Company events
Company pension
Cycle to work scheme
Health & wellbeing programme
Life insurance
Referral programme
Sick pay
Transport links
Work Location: In person
SharePoint
Organisational skills
Microsoft Office
+ show more
Do you have experience in SharePoint?
Job details
Here’s how the job details align with your profile.
Pay
£24,420.00 - £40,763.56 a year
Job type
Permanent
Full-time
Location
43 George Street, Edinburgh EH2 2HT
Benefits
Pulled from the full job description
Referral programme
Annual leave
Sick pay
Life insurance
Additional leave
Company pension
Health & wellbeing programme
Full job description
About Fairhurst LLP – Fairhurst LLP is one of the UK’s largest private multidisciplinary partnerships of consulting engineers, delivering civil, structural, geotechnical, environmental, transportation, planning, water, and landscape architecture services across 16 principal offices in the UK. Fairhurst specialises in providing cost‑effective, sustainable engineering solutions and prides itself on high-quality service delivery, technical excellence, and long-standing client relationships.
Role Overview – We are seeking an experienced and highly organised Document Controller to join our team in the Edinburgh office. Working within a civil engineering environment, this role is essential to the successful delivery of live projects and the smooth operation of multidisciplinary project teams.
You will be responsible for managing complex document workflows, maintaining rigorous version control, and ensuring all project documentation complies with internal standards, client requirements, and industry regulations. This role requires someone who can confidently coordinate across teams, safeguard documentation integrity, and support continuous compliance with QA and ISO procedures.
KEY RESPONSIBILITIES
Document Management
Provide document control support across multiple concurrent civil engineering projects.
Manage and maintain both electronic and hard‑copy document control systems.
Upload, issue, track, and archive all project documentation.
Maintain accurate document registers, ensuring full version control at all times.
Ensure all documents meet company, client, and project-specific quality and formatting requirements.
Technical Document Coordination
Control the distribution of drawings, specifications, reports, and other technical documentation.
Ensure timely circulation of documents to internal teams, subcontractors, consultants, and clients.
Track document submissions and approvals to support project programme requirements.
Compliance & Quality Assurance
Assist with internal and external audits, supporting ongoing compliance with QA and ISO standards.
Follow established document control procedures and contribute to process improvements.
Ensure documentation workflows align with project management and industry best practice.
Stakeholder Support & Communication
Liaise confidently with project managers, engineers, subcontractors, and clients.
Provide guidance to project teams on document control procedures and systems.
Support senior project staff by ensuring documentation is accurate, accessible, and up to date.
QUALIFICATIONS & EXPERIENCE
Essential
Proven experience as a Document Controller, ideally within the construction or engineering sector.
Ability to work independently on live projects while managing competing priorities.
Strong understanding of document control processes, workflows, and best practice.
Experience using document management systems (e.g., Viewpoint, Projectwise, ACC, SharePoint, or similar).
Excellent organisational skills with exceptional attention to detail.
Strong IT proficiency, including Microsoft Office.
Desirable
Experience working on large-scale or multi‑site civil engineering or construction projects.
Knowledge of ISO 9001 quality standards and QA processes.
WHAT WE OFFER YOU
A collaborative, partner‑led environment with access to multidisciplinary expertise.
Career and professional development and opportunities.
Competitive salary and benefits, aligned to experience and location.
A culture built on responsiveness, flexibility, and sustainable, value‑adding engineering.
Competitive salary and excellent flexible benefits package
Contributory pension, personal health care plan and life insurance
33 days annual leave (inclusive of Public Holidays) including annual leave purchase and buy-back scheme
Bonus Schemes including loyalty bonus and qualifications award
Interest-free travel loan
You can learn more about our staff benefits here.
ETHOS
We, at Fairhurst, know that progress within the industry is all about people. That’s why we’re working together to build a better, more inclusive and diverse future for engineers and the engineering industry.
We are committed to providing a workplace that is respectful, fair and inclusive for all employees. We recognise the value of different perspectives and backgrounds, and we are committed to creating an environment where everyone can contribute and succeed.
Please submit your CV and cover letter to recruitment@fairhurst.co.uk stating the role and office you are applying to. For more information on Fairhurst please visit our website.
Job Types: Full-time, Permanent
Pay: £24,420.00-£40,763.56 per year
Benefits:
Additional leave
Company events
Company pension
Cycle to work scheme
Health & wellbeing programme
Life insurance
Referral programme
Sick pay
Transport links
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Document Controller position is now open for candidates interested in the Admin Executive sector. This role in Edinburgh offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.