Executive: Accounts

Job description
Job Title

Executive – Accounts Receivable

Function

Accounts

Reporting to

Assistant Manager – Accounts Receivable

1. Purpose

Support the timely and accurate conduct of accounts receivable process. Ensure timely receipt of payments from all customers and escalate instances of sticky debtors or non-payments for further probing and action

2. Key Responsibilities

Responsibilities

· Conduct accounting of all receivables transactions in adherence to defined accounting guidelines, practices and standard operating procedures

· Responsible for accurate data entry for all receivables for the purpose of maintaining records on accounts receivable transactions

· Generate invoices as per the terms and conditions in the customer contract and agreed payment schedule

· Coordinate with the bank on a daily basis to ensure that payments are confirmed by the client and are received in a timely manner

· Conduct accounting and processing of all COD, FOD, DOD, octroi and other collections in a timely manner

· Monitor the cash outstanding amounts and the balances of credit customers; report deviations to the superior

· Escalate non-payment and sticky debtors to the superior for further probing and action, including legal remedy, if needed

· Generate debit notes / credit notes in case of withholding of payments by the customer, wholly or in part, due to any issues or deviations in the planned delivery

· Check all customer ledgers for overdue, pending tax payments, appropriations or any recoveries

· Conduct accounting of all remittances received across the country of various vouchers and octroi remittances from the regional accounting teams in various banks

· Conduct timely clearance of all bank reconciliation entries

· Respond to and satisfactorily resolve queries raised by internal and statutory audits

· Prepare and submit MIS, as required by the superior

3. Key Result Areas and Key Performance Indicators