Job Description
Job Summary
We are looking for a versatile, autonomous, and highly motivated Executive / Administrative Assistant to work directly with the CEO and support the operations of multiple companies.
This role combines executive support, administrative coordination, and accounting responsibilities. The ideal candidate is organized, resourceful, and comfortable managing multiple priorities in a fast-paced entrepreneurial environment.
We are looking for someone polyvalent, proactive, and ready to grow with the company over time.
This position will start part-time, with the potential to transition to full-time as responsibilities and company projects expand.
Below is the optimized Indeed job post with your additions integrated naturally. I tightened the wording slightly so it reads stronger and attracts high-initiative candidates.
Executive / Administrative Assistant (CEO Support – Accounting Focus)
Company: XPND Corporation
Location: Laval / Montreal, QC
Position type: Part-time (with potential to become full-time)
Position Overview
We are looking for a versatile, autonomous, and highly motivated Executive / Administrative Assistant to work directly with the CEO and support the operations of multiple companies.
This role combines executive support, administrative coordination, and accounting responsibilities. The ideal candidate is organized, resourceful, and comfortable managing multiple priorities in a fast-paced entrepreneurial environment.
We are looking for someone polyvalent, proactive, and ready to grow with the company over time.
This position will start part-time, with the potential to transition to full-time as responsibilities and company projects expand.
Key Responsibilities
Executive & Administrative Support
Assist the CEO with day-to-day administrative and operational tasks
Coordinate schedules, meetings, and follow-ups
Track tasks, priorities, and company projects
Support communication, documentation, and internal organization
Help oversee and follow up on ongoing company initiatives
Accounting & Financial Administration
Maintain company books using QuickBooks Online
Perform bank reconciliations
Manage accounts payable and accounts receivable
Organize financial records and accounting documentation
Support general bookkeeping and financial administration
Technology & Productivity
Use ChatGPT / AI tools to assist with research, drafting, and productivity
Maintain tracking systems using Excel or Google Sheets
Help improve administrative workflows and internal processes
Required Skill
Strong experience with QuickBooks Online
Excellent skills with Excel / spreadsheets
Comfortable using AI tools such as ChatGPT
Highly organized and detail-oriented
Ability to manage multiple tasks and projects simultaneously
Autonomous, resourceful, and solution-oriented
Language Requirements
English: Fluent (required)
French: Asset
Ideal Candidate
We are looking for someone who is:
Polyvalent and adaptable
Autonomous and proactive
Comfortable working closely with leadership
Motivated and ready to grow with the company
Able to contribute to both administrative and accounting operations
Position Details
Start: Part-time
Schedule: Flexible
Growth potential: Full-time opportunity as the company grows
Location: Laval / Montreal area
To Apply
Please submit your resume along with a short message describing your experience with QuickBooks Online, Excel, and administrative support.
Job Types: Full-time, Part-time, Apprenticeship, Internship / Co-op
Pay: $20.00-$38.63 per hour
Benefits:
Casual dress
Company car
Mileage reimbursement
Work Location: In person
We are looking for a versatile, autonomous, and highly motivated Executive / Administrative Assistant to work directly with the CEO and support the operations of multiple companies.
This role combines executive support, administrative coordination, and accounting responsibilities. The ideal candidate is organized, resourceful, and comfortable managing multiple priorities in a fast-paced entrepreneurial environment.
We are looking for someone polyvalent, proactive, and ready to grow with the company over time.
This position will start part-time, with the potential to transition to full-time as responsibilities and company projects expand.
Below is the optimized Indeed job post with your additions integrated naturally. I tightened the wording slightly so it reads stronger and attracts high-initiative candidates.
Executive / Administrative Assistant (CEO Support – Accounting Focus)
Company: XPND Corporation
Location: Laval / Montreal, QC
Position type: Part-time (with potential to become full-time)
Position Overview
We are looking for a versatile, autonomous, and highly motivated Executive / Administrative Assistant to work directly with the CEO and support the operations of multiple companies.
This role combines executive support, administrative coordination, and accounting responsibilities. The ideal candidate is organized, resourceful, and comfortable managing multiple priorities in a fast-paced entrepreneurial environment.
We are looking for someone polyvalent, proactive, and ready to grow with the company over time.
This position will start part-time, with the potential to transition to full-time as responsibilities and company projects expand.
Key Responsibilities
Executive & Administrative Support
Assist the CEO with day-to-day administrative and operational tasks
Coordinate schedules, meetings, and follow-ups
Track tasks, priorities, and company projects
Support communication, documentation, and internal organization
Help oversee and follow up on ongoing company initiatives
Accounting & Financial Administration
Maintain company books using QuickBooks Online
Perform bank reconciliations
Manage accounts payable and accounts receivable
Organize financial records and accounting documentation
Support general bookkeeping and financial administration
Technology & Productivity
Use ChatGPT / AI tools to assist with research, drafting, and productivity
Maintain tracking systems using Excel or Google Sheets
Help improve administrative workflows and internal processes
Required Skill
Strong experience with QuickBooks Online
Excellent skills with Excel / spreadsheets
Comfortable using AI tools such as ChatGPT
Highly organized and detail-oriented
Ability to manage multiple tasks and projects simultaneously
Autonomous, resourceful, and solution-oriented
Language Requirements
English: Fluent (required)
French: Asset
Ideal Candidate
We are looking for someone who is:
Polyvalent and adaptable
Autonomous and proactive
Comfortable working closely with leadership
Motivated and ready to grow with the company
Able to contribute to both administrative and accounting operations
Position Details
Start: Part-time
Schedule: Flexible
Growth potential: Full-time opportunity as the company grows
Location: Laval / Montreal area
To Apply
Please submit your resume along with a short message describing your experience with QuickBooks Online, Excel, and administrative support.
Job Types: Full-time, Part-time, Apprenticeship, Internship / Co-op
Pay: $20.00-$38.63 per hour
Benefits:
Casual dress
Company car
Mileage reimbursement
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Executive / Administrative Assistant (CEO Support – Accounting Focus) position is now open for candidates interested in the Admin Executive sector. This role in Laval offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.
