Job Description
About the job:
• Fulfilment of urgent jobs within the scope of the MSP within the contractually agreed timescales, following agreed processes
• Reviewing CVs against the role criteria and submitting appropriate candidates to the hiring manager for review on Retinue Bridge and email
• Checking compliance status of new workers ensuring a correctly completed framework checklist is obtained from the supplier and sent to the client with the CV
• Build relationships with hiring managers and suppliers
• Download open vacancies from Retinue Bridge and client Bankstaff systems and email these to the supply chain daily, call key suppliers with urgent vacancies starting within next 48 hours
• Where required ensure jobs are outsourced to supply chain on client Bankstaff systems
• Manage all inbound queries to resolution including placement/vacancy cancellations, changes to placements and candidate no shows
• Record all correspondence as per process within Retinue handover document and hand back to Account Manager within agreed timescale
• General system administration across Retinue Bridge, client Bankstaff and third-party Bank systems
• During downtime cover general administrative tasks including chasing unapproved/open timesheets, manage system errors within Allocate service, ad hoc data entry tasks on Retinue Bridge and VMS365
• During downtime checking compliance of candidates pending MS validation and updating Retinue Bridge and internal notes to hand back to compliance validation team
• Escalate to OOH Account Delivery Team Leader and Account Manager any complaints or issues via handover document and handover call
• Supports and conducts continuous improvement activity, simplifying processes and operations to maximise efficiencies where possible.
Experience, Skills & Qualifications
Required
• Thrives in a fast-paced, service-delivery environment where priorities change quickly
• Excellent verbal and written English and ability to communicate at various levels adapting communication styles as appropriate
• Approachable, demonstrating empathy with ability to build relationships and trust
• Previous experience working in customer centric environment
• Able to use initiative and solve problems within agreed procedure
• Excellent attention to detail and data entry accuracy
• High level of organisation and ability to manage time efficiently
• Able to follow company procedure and policy to safeguard all parties in process
• Efficient on Microsoft including Outlook, Excel, Word, and Share Point
• Quick to learn new systems as process is underpinned by internal VMS and third-party rostering and bank systems
Desirable
• Knowledge of the UK NHS sectors(s)
• Previous experience working in an out of hours team in UK healthcare sector
• Who can apply:
Only those candidates can apply who:
Salary:
Competitive salary
Experience:
No experience required
Deadline:
2035-01-01 00:00:00
• Fulfilment of urgent jobs within the scope of the MSP within the contractually agreed timescales, following agreed processes
• Reviewing CVs against the role criteria and submitting appropriate candidates to the hiring manager for review on Retinue Bridge and email
• Checking compliance status of new workers ensuring a correctly completed framework checklist is obtained from the supplier and sent to the client with the CV
• Build relationships with hiring managers and suppliers
• Download open vacancies from Retinue Bridge and client Bankstaff systems and email these to the supply chain daily, call key suppliers with urgent vacancies starting within next 48 hours
• Where required ensure jobs are outsourced to supply chain on client Bankstaff systems
• Manage all inbound queries to resolution including placement/vacancy cancellations, changes to placements and candidate no shows
• Record all correspondence as per process within Retinue handover document and hand back to Account Manager within agreed timescale
• General system administration across Retinue Bridge, client Bankstaff and third-party Bank systems
• During downtime cover general administrative tasks including chasing unapproved/open timesheets, manage system errors within Allocate service, ad hoc data entry tasks on Retinue Bridge and VMS365
• During downtime checking compliance of candidates pending MS validation and updating Retinue Bridge and internal notes to hand back to compliance validation team
• Escalate to OOH Account Delivery Team Leader and Account Manager any complaints or issues via handover document and handover call
• Supports and conducts continuous improvement activity, simplifying processes and operations to maximise efficiencies where possible.
Experience, Skills & Qualifications
Required
• Thrives in a fast-paced, service-delivery environment where priorities change quickly
• Excellent verbal and written English and ability to communicate at various levels adapting communication styles as appropriate
• Approachable, demonstrating empathy with ability to build relationships and trust
• Previous experience working in customer centric environment
• Able to use initiative and solve problems within agreed procedure
• Excellent attention to detail and data entry accuracy
• High level of organisation and ability to manage time efficiently
• Able to follow company procedure and policy to safeguard all parties in process
• Efficient on Microsoft including Outlook, Excel, Word, and Share Point
• Quick to learn new systems as process is underpinned by internal VMS and third-party rostering and bank systems
Desirable
• Knowledge of the UK NHS sectors(s)
• Previous experience working in an out of hours team in UK healthcare sector
• Who can apply:
Only those candidates can apply who:
Salary:
Competitive salary
Experience:
No experience required
Deadline:
2035-01-01 00:00:00
💡 Quick Summary
Seeking a career-building opportunity? The Executive Administrative Assistant - Fresher position is now open for candidates interested in the Admin Executive sector. This role in Ahmedabad offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.