Job Description
The Executive Administrator is responsible for a wide variety of administrative duties in support of LAPRAIRIE's several operating divisions across North America.
In this role, you will facilitate executive assistance, general administration, office management and reception duties.
These duties will be completed at the front-facing Reception desk.
We are looking for a candidate who is experienced in the duties outlined below and who is comfortable managing multiple tasks and projects at once, and thrives working independently.
Job Responsibilities
General Administration Duties
Provide quality administrative support to the executive team and management.
Collaborate with multiple LaPrairie team members and departments on projects as required.
Complete accounting coding tasks and data entry.
Maintain administrative procedures and manuals.
Maintain a high level of confidentiality in all interactions.
Review documentation for correct formatting, content, grammar, spelling and make edits as required.
Draft, format, and edit company communications including memos, letters etc., for approval.
Order business cards and company promotional materials as requested.
Assist with the planning and execution of events.
Office Management / Reception Duties
Receive, screen, and redirect incoming calls and inquiries to the appropriate individuals, departments, locations, or company. Take and send messages as required.
Ensure office is kept clean and orderly.
Coordinate domestic and international shipments.
Order office supplies and maintain supply inventory.
Liaise with Building Management. Coordinate office cleaning, maintenance and repairs.
Arrange and book meetings in boardrooms, off-site conference halls, and other locations; ensuring required items are there (appropriate presentation equipment, catering etc.).
Facilitate Office safety program and coordinate online training.
Requirements
3-5 years of experience working in administration and/or communications.
Excellent writing skills, including proper spelling, grammar, and punctuation.
Independent worker with superior time management skills.
Able to prioritize tasks and complete duties with minimal supervision.
Strong knowledge of Microsoft Office products, including Excel, Word, and PowerPoint.
High level of sound and independent judgment, reasoning, and discretion.
Post-secondary degree, diploma or designation relating to Communications, Business, Business Administration, or another related field.
Please note, this is an in-office position. Work-from-home arrangements are not being offered at this time.
LaPrairie Group of Companies (LAPRAIRIE) is a family-owned group of diversified service companies providing customers with crane and rigging, heavy hauling, bulk commodity hauling, highway and bridge maintenance, civil construction, ready-mix concrete, aggregates, industrial minerals and fleet maintenance across North America. Through our member companies; LaPrairie Crane, Entrec Alberta, Capstan Hauling, Northland Fleet Services, LaPrairie Works, LaPrairie Works Oilfield Services, and CSI we have provided one-stop project solutions for over 42 years.
In this role, you will facilitate executive assistance, general administration, office management and reception duties.
These duties will be completed at the front-facing Reception desk.
We are looking for a candidate who is experienced in the duties outlined below and who is comfortable managing multiple tasks and projects at once, and thrives working independently.
Job Responsibilities
General Administration Duties
Provide quality administrative support to the executive team and management.
Collaborate with multiple LaPrairie team members and departments on projects as required.
Complete accounting coding tasks and data entry.
Maintain administrative procedures and manuals.
Maintain a high level of confidentiality in all interactions.
Review documentation for correct formatting, content, grammar, spelling and make edits as required.
Draft, format, and edit company communications including memos, letters etc., for approval.
Order business cards and company promotional materials as requested.
Assist with the planning and execution of events.
Office Management / Reception Duties
Receive, screen, and redirect incoming calls and inquiries to the appropriate individuals, departments, locations, or company. Take and send messages as required.
Ensure office is kept clean and orderly.
Coordinate domestic and international shipments.
Order office supplies and maintain supply inventory.
Liaise with Building Management. Coordinate office cleaning, maintenance and repairs.
Arrange and book meetings in boardrooms, off-site conference halls, and other locations; ensuring required items are there (appropriate presentation equipment, catering etc.).
Facilitate Office safety program and coordinate online training.
Requirements
3-5 years of experience working in administration and/or communications.
Excellent writing skills, including proper spelling, grammar, and punctuation.
Independent worker with superior time management skills.
Able to prioritize tasks and complete duties with minimal supervision.
Strong knowledge of Microsoft Office products, including Excel, Word, and PowerPoint.
High level of sound and independent judgment, reasoning, and discretion.
Post-secondary degree, diploma or designation relating to Communications, Business, Business Administration, or another related field.
Please note, this is an in-office position. Work-from-home arrangements are not being offered at this time.
LaPrairie Group of Companies (LAPRAIRIE) is a family-owned group of diversified service companies providing customers with crane and rigging, heavy hauling, bulk commodity hauling, highway and bridge maintenance, civil construction, ready-mix concrete, aggregates, industrial minerals and fleet maintenance across North America. Through our member companies; LaPrairie Crane, Entrec Alberta, Capstan Hauling, Northland Fleet Services, LaPrairie Works, LaPrairie Works Oilfield Services, and CSI we have provided one-stop project solutions for over 42 years.
💡 Quick Summary
Seeking a career-building opportunity? The Executive Administrator position is now open for candidates interested in the Admin Executive sector. This role in Calgary offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.