Executive Administrator

Job Description

This position will provideexecutive support to the Payment Products Development Leadership team. This is an individual contributor role, responsible for performing business admin functions andproviding executive support to members of the PPD Bangalore leadership team.

JOB SCOPE

. Primary function consists of providing general administrative support to the department

. Act as a liaison, problem solver, and facilitator for the department

. Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside contacts

. Perform team support duties including ordering office supplies, booking meeting rooms, processing training registrations, and updating distribution lists

. Help plan onsite and offsite team meetings and events, including coordinating conference room set-up, catering, A/V, and other logistical arrangements

. Provide on-location support for team activities such as group meetings and team outings

. Coordinate on-boarding of new employees and contractors, and associated tracking

. Assist with space management, workspace move requests and submit facilities work orders

. Keep team common areas such as break rooms, scrum areas and meeting rooms tidy

. Assist with travel arrangements for team and visiting team members

. Assist with developing and updating PowerPoint presentations, Excel spreadsheets, and other charts and documents in support of team activities

. Provide support for misc. projects and initiatives

. Create purchase requisitions and assist staff with expense reporting and Finance issues

. Partner and coordinate workload with other team members and provide backup support when needed

. This role will require off-hours work and responsiveness, as well as occasional errands

This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office 2-3 set days a week (determined by leadership/site), with a general guidepost of being in the office 50% or more of the time based on business needs.

Qualifications

. 10+ years of administrative experience, with some event planning and/or project coordination experience

. Customer service-focused, with a professional presence and a confident and approachable personality

. Capable of working with discretion and tact in an environment exposed to a high level of sensitive and confidential information

. Strong communication skills (both written and verbal), and ability to operate effectively and efficiently in a challenging, fast-paced environment

. Proficient in managing executive calendars and organizing worldwide travel

. Skilled in Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint experience with Concur, Oracle iExpense and iProcurement helpful

. Ability to multi-task, assist multiple team members at the same time, and prioritize work effectively

. Detail-oriented and able to complete work assignments with a high degree of quality

. Demonstrated initiative, flexible, highly organized and can anticipate and resolve problems before they escalate

. History of creative problem solving, ability to work well collaboratively and under pressure

. Experience with event planning and project coordination highly desired

Additional Information

Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ****** orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.

10.00-13.00 Years