Job Description
Job description
Civic Engineers is recruiting for an executive administrator to join its team in London.
We are an award winning civil and structural engineering consultancy who recently won the NCE ‘Best Place to Work’ Award.
We’re looking for an executive administrator to join our team. This is a key position within the London studio as you will provide administrative support to our directors and leadership team. No two days are the same – you must have an ability to anticipate needs, operate proactively and be able to prioritise tasks.
This is a full-time role and the ideal candidate will begin work at 8am to enable them to prepare for the day and will finish at 4.30pm. The successful candidate will be required to work a minimum of four days a week in our studio in Bermondsey – a ten minute walk from London Bridge.
The following roles and responsibilities are studio based:
• managing director calendars and diary management
• set up and attend director meetings, recording actions and distributing minutes
• processing director timesheets
• to ensure all meeting rooms are properly set up for director meetings and have the technology in place where required, liaising with the meeting holder and other key parties
• manage food and drink requirements for director meetings
• printing, scanning and document control for director team
• record expenses and account for credit card spending for director team
• arranging travel and booking accommodation on Trainline and Roomex for director team
• monitor and triage director emails, typically once per day
• assist with leave or absence cover to facilities manager from time-to-time with general studio administrative tasks
• liaising with specific clients – maintaining relationships alongside nurturing new ones
• strong working relationship with other departments across the practice
Behaviour and professional commitment:
• proactive and can-do attitude whilst upholding discretion
• attend workshops and webinars to enhance knowledge and network
Experience/qualifications required:
• experience of working in an open-plan, dynamic office environment
• two years’ plus experience in a similar executive administrative role
• experience of customer/ client facing role
• to be computer literate, including MS Office, Excel, Outlook and PowerPoint
• professional but friendly telephone manner
• experience of organising meetings/events and coordinating diaries
Skills:
• excellent communication, interpersonal and diplomacy skills
• professional and able to work with integrity and maturity
• able to work effectively as part of a team
• high attention to detail
• ability to work on own initiative and prioritise workload
• excellent time management and organisation skills
• calm and composed under pressure
Our values:
• be collaborative
• be curious
• be helpful
• be passionate
• be ingenious
Please submit your application via the ‘apply for job’ button below.
www.civicengineers.com
Civic Engineers is recruiting for an executive administrator to join its team in London.
We are an award winning civil and structural engineering consultancy who recently won the NCE ‘Best Place to Work’ Award.
We’re looking for an executive administrator to join our team. This is a key position within the London studio as you will provide administrative support to our directors and leadership team. No two days are the same – you must have an ability to anticipate needs, operate proactively and be able to prioritise tasks.
This is a full-time role and the ideal candidate will begin work at 8am to enable them to prepare for the day and will finish at 4.30pm. The successful candidate will be required to work a minimum of four days a week in our studio in Bermondsey – a ten minute walk from London Bridge.
The following roles and responsibilities are studio based:
• managing director calendars and diary management
• set up and attend director meetings, recording actions and distributing minutes
• processing director timesheets
• to ensure all meeting rooms are properly set up for director meetings and have the technology in place where required, liaising with the meeting holder and other key parties
• manage food and drink requirements for director meetings
• printing, scanning and document control for director team
• record expenses and account for credit card spending for director team
• arranging travel and booking accommodation on Trainline and Roomex for director team
• monitor and triage director emails, typically once per day
• assist with leave or absence cover to facilities manager from time-to-time with general studio administrative tasks
• liaising with specific clients – maintaining relationships alongside nurturing new ones
• strong working relationship with other departments across the practice
Behaviour and professional commitment:
• proactive and can-do attitude whilst upholding discretion
• attend workshops and webinars to enhance knowledge and network
Experience/qualifications required:
• experience of working in an open-plan, dynamic office environment
• two years’ plus experience in a similar executive administrative role
• experience of customer/ client facing role
• to be computer literate, including MS Office, Excel, Outlook and PowerPoint
• professional but friendly telephone manner
• experience of organising meetings/events and coordinating diaries
Skills:
• excellent communication, interpersonal and diplomacy skills
• professional and able to work with integrity and maturity
• able to work effectively as part of a team
• high attention to detail
• ability to work on own initiative and prioritise workload
• excellent time management and organisation skills
• calm and composed under pressure
Our values:
• be collaborative
• be curious
• be helpful
• be passionate
• be ingenious
Please submit your application via the ‘apply for job’ button below.
www.civicengineers.com
💡 Quick Summary
Seeking a career-building opportunity? The Executive administrator position is now open for candidates interested in the Admin Executive sector. This role in London offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.