Executive Assistant

Bloom is a full-service workplace design consultancy, proudly supporting Poppy & Peonies in their search for an Executive Assistant to join their dynamic team. As Talent Advisors, we serve as the bridge between our Bloom Partner and you throughout the recruitment process. At Bloom, we don’t rely on automated tools to sift through applications—every resume is carefully reviewed by a real person to ensure a fair and consistent interview process. If selected, you’ll join Poppy & Peonies directly as a valued member of their team. We’re excited to consider your application! Please note that applications will be accepted throughout the holiday season. Thank you for your patience and interest in this opportunity!

Hi, I’m Natalie Dusome, Founder and CEO of Poppy & Peonies, a fun and energetic brand that believes styles and function should co-exist. We’re passionate about creating practical pieces that help make life a little easier and lighten the load, literally.

Building Poppy & Peonies has been a wild adventure. The journey began when my daughter Poppy was born and my accessories no longer worked with my new life as a mom, I needed bags with pockets and organization that looked cool and had functionality. I couldn’t find it, so I decided to create it, and in 2015 Poppy & Peonies was born.

We’ve come a long way in five years – from filling orders in my basement to appearing on Dragons’ Den, and now, expanding into new product categories and collaborating with some exciting influencers and brands. I’d be lying if I said it’s been nothing but smooth sailing, but thanks to our incredible community, we’ve never felt more loved and supported!

We believe in our responsibility to care for our environment and we are passionate about preserving the health and welfare of our planet, and the animals that live on it. All of our bags are made from high-quality vegan leather, and our entire product line is vegan, cruelty-free, and PETA-approved. We ship our products plastic-free and we use a combination of recycled, compostable, and biodegradable materials to mitigate shipping waste, and we are constantly looking for new ways to make our products and supply chain more sustainable to reduce our carbon footprint.

About the Role

As Natalie's Executive Assistant, you’ll play a key role in providing her with the assistance she needs to stay focused on growing Poppy & Peonies, while maintaining balance in her day-to-day responsibilities.

In this dynamic and multifaceted role, you will serve as the right hand to Natalie, ensuring her time, priorities, and commitments are managed with precision and care. From overseeing her calendar and handling communications to organizing travel and preparing key materials, you will play a vital part in streamlining her day-to-day operations.

Your ability to anticipate needs, manage workflows, and maintain a high level of organization will be essential in supporting both her personal and professional responsibilities. You'll also assist with brand-building efforts across social media and travelling with her to provide on-site support at photoshoots, engagements and events.

**We are looking for someone located in Canada or United States.

Does this sound like you?
Do you love bringing order to chaos and making someone’s day run smoother behind the scenes?
Are you energized by managing details, juggling priorities, and making sure nothing falls through the cracks?
Do you take pride in being the go-to problem solver, whether it's coordinating a last-minute trip or supporting a high-stakes event?

If you answered yes, yes, and yes—we would love to hear from you!
The Opportunity
Scheduling and managing Natalie’s calendar, including appointments, meetings, and events, to optimize her time effectively.
Coordinating and handling communications by managing emails, drafting responses, and addressing inquiries.
Tracking and organizing tasks and priorities, ensuring deadlines, to-dos, and follow-ups are managed seamlessly.
Planning and booking travel arrangements, including flights and accommodations, and creating detailed itineraries for business and personal trips.
Facilitate the ordering, shipment and organization of products, props and other content tools.
Preparing documents and materials, including presentations, reports, and other essential resources.
Streamlining and maintaining order in processes and workflows across both personal and professional responsibilities.
Attending photoshoots and engagements alongside Natalie to offer seamless support and ensure all her needs are met.
Supporting Natalie in building and managing her personal brand through her social media accounts.
Support other executive team members as needed.
What You Bring to the Table
You have 3+ years supporting a high-level executive, entrepreneur, or public-facing individual in a fast-paced, detail-driven environment.
You are highly organized, detail-oriented, and capable of managing multiple priorities and tasks with ease.
You have excellent communication skills, both written and verbal, and can confidently handle professional correspondence.
You are resourceful and proactive, always anticipating needs and finding solutions before challenges arise.
You thrive in a hybrid role, seamlessly balancing in-person support with virtual tasks.
You have a valid driver’s licence and reliable transportation for managing personal errands and in-person responsibilities.
You are professional and trustworthy and can maintain the highest level of confidentiality at all times.
It would be amazing if you have experience working in a creative environment or industry, ideally with exposure to photoshoots or creative projects.
You are comfortable taking initiative and working independently while keeping communication open and clear.
You thrive in creative and collaborative environments and are driven to innovate and solve problems.
You’re a collaborative team player who can brainstorm with others.
You’re flexible and can adapt to changing priorities on the go.
Social media management and content creation is considered an asset.

Don’t sweat it if you don’t have everything listed above. We believe in growth and curiosity. If you have some of these qualities and are excited about this opportunity, then we want to hear from you!
The recruitment process
Video screen with Erica (Talent Advisor from Bloom)
Video Interview with Nat (Founder & CEO)
Take Home Assignment
Final Video Interview with Erica (Talent Advisor) + Nat (Founder + CEO)
Reference Checks
Offer
Location
This is a remote position with the flexibility to work from anywhere, but it requires monthly travel to accompany Natalie to photoshoots, events, and in-person engagements.
We are looking for someone located in Canada or United States.
Salary and Total Rewards
Annual Salary ranges from $70,000-$+0,000 CAD
3 weeks of paid vacation per year
5 additional flex days
Summer Fridays
$1,500 CAD annual health spending account
$250 CAD annual period & menstrual budget
$1,000 CAD annual allowance towards Poppy & Peonies product
$400 CAD home office setup allowance
This salary is in Canadian currency.

At Bloom, we see conversations around compensation as a continuous discussion. We encourage you to share your desired compensation early in the interview process, but we also understand that as you learn more about the role and the full benefits package, your expectations might evolve. Don't worry - there will be plenty of opportunities throughout the process to revisit and adjust those conversations if needed.
Like Bloom, Poppy & Peonies is committed to a fair and equitable hiring process for all candidates. To ensure that each candidate’s journey is consistent and the selection process is unbiased, Hiring Managers will not respond to any personal messages regarding this role or other opportunities. To apply, please submit your application via Bloom.

How we Hire
Poppy & Peonies is committed to a fair and equitable hiring process for all candidates. To ensure that each candidate’s journey is consistent and the selection process is unbiased, the team at Poppy & Peonies will not be responding to any personal messages regarding this role or other opportunities.

Poppy & Peonies is a proud equal opportunity workplace that is committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, ****** orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We’re looking for motivated and compassionate people who can execute from the ground up and support the work that Poppy & Peonies believes in.

Poppy & Peonies is committed to developing an inclusive, barrier-free recruitment process and work environment. Should you require any accommodation, please inform us and we will work with you to meet your accessibility needs. For any accessibility-related assistance, requests for information in accessible alternative formats or to report any accessibility problems, please share in your application or email erica@buildwithbloom.com.
 
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