Executive Assistant

Location
1 York St #500, Toronto, ON M5J 0B6
 
Full job description
Company Information:

CIBC Mellon is a leading provider of asset servicing solutions to institutional investors in Canada, including multi-currency accounting, fund valuation, and investment information reporting. We are passionate about providing exceptional client service backed by our culture of innovation and success. Our outstanding employee experience will provide you with opportunities to learn and grow professionally while supporting the communities in which you live and work.

We are a diverse and dynamic workplace where employees take an active role in delivering on strategic objectives while advancing their individual career goals. We encourage innovative thinking and give our employees the support and resources they need to turn great ideas into actions.

We’re always looking for talented people who can make a meaningful difference for our clients, our company and our communities. To learn more about why our employees love coming to work each day, visit www.cibcmellon.com/experience.

Position Overview:

The Executive Assistant provides administrative support to executive-level Leadership Team (LT) members as well as the management team within the assigned business divisions. Primary accountabilities include calendar management, administrative support, expense reimbursement, and travel management.

Responsibilities:

Manage all administrative activities required by the by the LT member(s) and their management team as assigned while ensuring the confidentiality of documents and correspondence where required.
Create and update presentation materials, integrating content and feedback from multiple sources.
Manage Microsoft Outlook calendar and incoming meetings or appointments on behalf of the LT member(s), managing conflicts and anticipating preparation or travel activities where applicable.
Support the planning and execution of all travel plans, itineraries, agendas and associated documents for travel-related meetings as assigned.
Collect all receipts and submit expense reports in a timely manner.
Support activities related to the Business Acceptance Committee.
Provide back-up for other members of the Executive Assistant administrative team.
Liaise with internal and external contacts
Qualifications:

College or University degree in Business Administration or similar field
3 to 5 years progressive experience in an administrative function ideally supporting leaders within financial services
Demonstrated proficiency with Microsoft Windows, Word, Excel, and PowerPoint
Exceptional time management skills, able to prioritize competing multiple priorities
Strong written and oral communication skills, ensuring professionalism and confidentiality at all times
CIBC Mellon's Values:

Get it Right Every Day: Deliver service excellence while always acting with the highest ethical standards
Put Clients at the Centre: Advocate for clients by listening, sharing knowledge, and bringing the right solutions forward
Be One Family: Challenge, empower and recognize your colleagues
Take Ownership: Speak up, speak out, and make things better