Job Description
Executive Assistants at GreyOrange, provide a high calibre support to min 2 and max 3 operating executives in the organization. The incumbent of this role will be expected to carry out the following responsibilities with high quality output.
Responsibilities
Scheduling & Calendar Management • Strategically organize internal and external meetings, events, and tasks to optimize executive’s time with respect to priorities, goals and objectives • Prioritize conflicting needs, handle matters expeditiously, proactively, and follows-through • Schedule and co-ordinate meetings and appointments as required. manage changes in schedules efficiently • Manage staff meetings for the executives
Travel Management • Prepare travel plans, itineraries, travel documents and agenda • Compile business documents for travel-related meetings • Co-ordinate travel and stay arrangements and plan logistics
Expense Management • Manage expense reports, reimbursements and official bills • Approve claim submissions, tracking invoices and payments
Office /Facility Management • Assist in co-ordination with admin and logistics team for events / meetings/ seminars as assigned • Work cross-functionally internally and with external vendors for events and celebrations
Access/ Tool Management • Manage delegate access on behalf of the executive to various tools and system
Team Engagement • Extend support to host Organization’s upcoming events • Coordinate team building activities, support facilities team in execution of unit wide initiatives
Interview & Orientation • Interview Scheduling with leaders and cross-functional teams • New Hire Pre-onboarding & Onboarding Support
Communication • Prepare, draft, proofread and execute accurate business correspondence• Provide a bridge for smooth communication between the Exec's office and internal departments
Documentation • Maintain effective records and administration • Take minutes of meetings as required
Project Management • Be an integral part to help execute on a varying range of projects • To provide administrative support in the follow up and completion of departmental work plans • Assist with miscellaneous special projects or duties as needed
EA Network • Create/build an EA network with a regular cadence to maintain alignment and efficiency
Requirements
What you need to succeed
Bachelor/Graduate degree required
Minimum 4 years’ experience in administrative role reporting directly to upper management/ leadership
Strong interpersonal skills and the ability to build relationships with key stakeholders
Excellent Verbal and written communication skills
Flawless Organization skill and collaborations skills
Attention to detail • Time management and multi-tasking
Good Negotiation skills & Assertiveness
Tact, discretion & Diplomacy
Prioritization
Handling confidential information
Proficiency in using MS Office Suite (Outlook , Word, PowerPoint, Excel
Responsibilities
Scheduling & Calendar Management • Strategically organize internal and external meetings, events, and tasks to optimize executive’s time with respect to priorities, goals and objectives • Prioritize conflicting needs, handle matters expeditiously, proactively, and follows-through • Schedule and co-ordinate meetings and appointments as required. manage changes in schedules efficiently • Manage staff meetings for the executives
Travel Management • Prepare travel plans, itineraries, travel documents and agenda • Compile business documents for travel-related meetings • Co-ordinate travel and stay arrangements and plan logistics
Expense Management • Manage expense reports, reimbursements and official bills • Approve claim submissions, tracking invoices and payments
Office /Facility Management • Assist in co-ordination with admin and logistics team for events / meetings/ seminars as assigned • Work cross-functionally internally and with external vendors for events and celebrations
Access/ Tool Management • Manage delegate access on behalf of the executive to various tools and system
Team Engagement • Extend support to host Organization’s upcoming events • Coordinate team building activities, support facilities team in execution of unit wide initiatives
Interview & Orientation • Interview Scheduling with leaders and cross-functional teams • New Hire Pre-onboarding & Onboarding Support
Communication • Prepare, draft, proofread and execute accurate business correspondence• Provide a bridge for smooth communication between the Exec's office and internal departments
Documentation • Maintain effective records and administration • Take minutes of meetings as required
Project Management • Be an integral part to help execute on a varying range of projects • To provide administrative support in the follow up and completion of departmental work plans • Assist with miscellaneous special projects or duties as needed
EA Network • Create/build an EA network with a regular cadence to maintain alignment and efficiency
Requirements
What you need to succeed
Bachelor/Graduate degree required
Minimum 4 years’ experience in administrative role reporting directly to upper management/ leadership
Strong interpersonal skills and the ability to build relationships with key stakeholders
Excellent Verbal and written communication skills
Flawless Organization skill and collaborations skills
Attention to detail • Time management and multi-tasking
Good Negotiation skills & Assertiveness
Tact, discretion & Diplomacy
Prioritization
Handling confidential information
Proficiency in using MS Office Suite (Outlook , Word, PowerPoint, Excel
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant position is now open for candidates interested in the Admin Executive sector. This role in Gurgaon offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.