Job Description
Summary:
The Administrative Assistant will be responsible for providing remote administrative assistance for professionals based in our US and London offices working in night shift. The person in this role must be a self-starter, take initiative and demonstrate excellent follow-up skills.
The candidate will be responsible for providing seamless, professional support to enable the smooth running of the teams and the business.
In addition to providing support to designated professionals, the candidate will/may also provide support to other professionals as part of a "Center of Excellence" (COE) team providing centralized support for other professionals with the completion of travel reservation services and expense report processing.
Meeting management
• Extensive coordination and scheduling of internal / external meetings and conference calls, video conference meetings for the teams both internally / externally with clients and Ares global offices.
• Liaising with other Executive Administrators globally when necessary.
• Coordination of Domestic and International travel arrangements including flight / hotel bookings, trains, and ground transportation; arranging Visa's where necessary and creating detailed travel itineraries.
General Administration
• Timely collection and processing of team expenses for both cash and American Express using the company expense system.
• Supporting the other Executive & Admin Assistants where necessary.
Education:
• Bachelor's Degree
• Minimum 1-6 years of experience as an Executive / Administrative Assistant supporting a team in a professional, fast paced environment.
Experience / Skills Required:
• Strong attention to detail and highly organised.
• Strong client service orientation.
• Effective prioritisation of multiple professionals.
• Experience in travel coordination; domestic & international.
• Understanding of different time zones
• Excellent written and verbal communication skills.
• Ability to represent the team in a positive way through interactions with other internal teams, as well as external clients, investors, and partners.
• Technical proficiency is mandatory; programs used include, MS Word, Excel, PowerPoint, Outlook.
• Good judgment as to when to escalate issues vs. solving problems independently.
Reporting Relationships
The Administrative Assistant will be responsible for providing remote administrative assistance for professionals based in our US and London offices working in night shift. The person in this role must be a self-starter, take initiative and demonstrate excellent follow-up skills.
The candidate will be responsible for providing seamless, professional support to enable the smooth running of the teams and the business.
In addition to providing support to designated professionals, the candidate will/may also provide support to other professionals as part of a "Center of Excellence" (COE) team providing centralized support for other professionals with the completion of travel reservation services and expense report processing.
Meeting management
• Extensive coordination and scheduling of internal / external meetings and conference calls, video conference meetings for the teams both internally / externally with clients and Ares global offices.
• Liaising with other Executive Administrators globally when necessary.
• Coordination of Domestic and International travel arrangements including flight / hotel bookings, trains, and ground transportation; arranging Visa's where necessary and creating detailed travel itineraries.
General Administration
• Timely collection and processing of team expenses for both cash and American Express using the company expense system.
• Supporting the other Executive & Admin Assistants where necessary.
Education:
• Bachelor's Degree
• Minimum 1-6 years of experience as an Executive / Administrative Assistant supporting a team in a professional, fast paced environment.
Experience / Skills Required:
• Strong attention to detail and highly organised.
• Strong client service orientation.
• Effective prioritisation of multiple professionals.
• Experience in travel coordination; domestic & international.
• Understanding of different time zones
• Excellent written and verbal communication skills.
• Ability to represent the team in a positive way through interactions with other internal teams, as well as external clients, investors, and partners.
• Technical proficiency is mandatory; programs used include, MS Word, Excel, PowerPoint, Outlook.
• Good judgment as to when to escalate issues vs. solving problems independently.
Reporting Relationships
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant position is now open for candidates interested in the Admin Executive sector. This role in Mumbai offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.
