Job Description
Job description
Job Title:
Executive Assistant Administrator (EAA)
Position Type: Permanent
Type of Employment: Part Time
Hours: 25 hours per week (Mon - Fri @ 5 hours per day and start time can be negotiated but must be structured routine daily)
Location: HMS Collingwood, Atlantic Building, Newgate Lane, Fareham, Hampshire, England, PO14 1AS
An opportunity to join an experienced, versatile team, delivering first class administration services to our world class Armed Forces personnel.
Position Overview
The post holder will be responsible for the successful delivery of the day-to-day support to the Executive team while providing a professional administration and secretarial service to a discreet business area.
Primarily to provide direct secretarial and administration support within a dedicated small team in HMS Collingwood, Fareham, in the pursuit of successful and timely service delivery in accordance with current MOD regulations
Main Responsibilities
• Accurate diary management, liaising with internal and external agencies to ensure the needs of the business are met.
• Plan, co-ordinate and distribute information and temporary orders in a timely and accurate manner.
• Co-ordinate, plan and attend meetings, producing agendas and minutes as required.
• Act as a focal point for visitors, arranging entry into the establishment and escorting guests when required.
• Act a SharePoint Administrator and Information Manager for the associated team (training provided).
• Act as the central point of contact within the Executive Department to administer stationery requests.
• Provide administrative support to establishment events as required (Open Day, Ceremonial Divisions.)
• Act as Building Custodian for nominated areas, ensuring works are carried out efficiently, accurately and within relevant timelines.
• Assist with the creation and process of legal files and records on SharePoint, where permissible.
• Ensure all activities are carried out in full compliance with current Health and Safety Regulations and the General Data Protection Regulations.
• Undertake any additional tasks as determined by the Line Manager, in particular providing absence cover for the Captain's PA and Commanders Assistant.
What we are looking for
The successful candidate will be well-organised, precise, confident with credible communication skills readily able and willing to contribute at all levels. In addition, the individual will be versatile, intuitive, and professional with good judgement and absolute integrity. Pro-active and persuasive when required and responsive to changing needs of the business and demands of the customer, while remaining calm under pressure and self-motivated, the incumbent will be reliable and well presented, giving a positive image of MITIE company values. In addition, the following is needed.
• Administration experience with excellent organisational, time-management and motivational skills and a high degree of integrity and confidentiality.
• Proven track record of delivering quality administration support at management level and ability to work unsupervised using own initiative.
• Persuasive and credible verbal and written communicator with the ability to develop close working relationships.
• IT literate with a good working knowledge of MS Office applications.
• Good standard of education.
Additional Information
MOD security clearance and DBS Standard required. To meet national security vetting requirements, you will normally need to have been resident in the UK for at least 3 years to gain a Counter Terrorist Check, 5 years for Security Clearance and 10 years for Developed Vetting prior to the date of application. All Developed Vetted posts are required to be UK Nationals.
Proof of right to work in UK essential.
The Contract operates a 37.5 hour working week between the hours of 0730 and 1700 Mon to Fri only. The current working hours allow for an early finish on a Friday.
Required to wear approved company work wear.
About the company
Mitie is a business of 77,500 colleagues making us the UK's leading facilities management company. Mitie's vision is to work together to deliver the exceptional, every day. It is a commitment we make to our customers day in, day out. We are built on integrity and trust. We always go the extra mile to get the job done.
We champion diversity and inclusion and have six employee networks offering supportive spaces for military veterans, parents and carers, LGBTQ+, women, disabled colleagues, and for all races and ethnicities. Mitie has a comprehensive and practical approach to achieving net zero carbon. A wide variety of benefits are available to employees, including additional leave purchase, Give as You Earn, Salary Finance, Save as You Earn, Share Incentive Plan, Cycle to Work, purchase of private medical cover, life cover, technical equipment, childcare vouchers, and more. A reward and recognition scheme is in place and a wide variety of high street discounts are available to claim. There are career pathway opportunities, such as workplace apprenticeships and leadership development programmes, and an offer is made to ‘give back' to the community during paid time. Please ask more about these benefits at interview.
Additional information for internal applicants
Please ensure that you discuss your application with your current line manager before formally applying. Please note that internal job moves are subject to the standard terms for the post being advertised. Enhanced terms cannot be honoured.
Job Title:
Executive Assistant Administrator (EAA)
Position Type: Permanent
Type of Employment: Part Time
Hours: 25 hours per week (Mon - Fri @ 5 hours per day and start time can be negotiated but must be structured routine daily)
Location: HMS Collingwood, Atlantic Building, Newgate Lane, Fareham, Hampshire, England, PO14 1AS
An opportunity to join an experienced, versatile team, delivering first class administration services to our world class Armed Forces personnel.
Position Overview
The post holder will be responsible for the successful delivery of the day-to-day support to the Executive team while providing a professional administration and secretarial service to a discreet business area.
Primarily to provide direct secretarial and administration support within a dedicated small team in HMS Collingwood, Fareham, in the pursuit of successful and timely service delivery in accordance with current MOD regulations
Main Responsibilities
• Accurate diary management, liaising with internal and external agencies to ensure the needs of the business are met.
• Plan, co-ordinate and distribute information and temporary orders in a timely and accurate manner.
• Co-ordinate, plan and attend meetings, producing agendas and minutes as required.
• Act as a focal point for visitors, arranging entry into the establishment and escorting guests when required.
• Act a SharePoint Administrator and Information Manager for the associated team (training provided).
• Act as the central point of contact within the Executive Department to administer stationery requests.
• Provide administrative support to establishment events as required (Open Day, Ceremonial Divisions.)
• Act as Building Custodian for nominated areas, ensuring works are carried out efficiently, accurately and within relevant timelines.
• Assist with the creation and process of legal files and records on SharePoint, where permissible.
• Ensure all activities are carried out in full compliance with current Health and Safety Regulations and the General Data Protection Regulations.
• Undertake any additional tasks as determined by the Line Manager, in particular providing absence cover for the Captain's PA and Commanders Assistant.
What we are looking for
The successful candidate will be well-organised, precise, confident with credible communication skills readily able and willing to contribute at all levels. In addition, the individual will be versatile, intuitive, and professional with good judgement and absolute integrity. Pro-active and persuasive when required and responsive to changing needs of the business and demands of the customer, while remaining calm under pressure and self-motivated, the incumbent will be reliable and well presented, giving a positive image of MITIE company values. In addition, the following is needed.
• Administration experience with excellent organisational, time-management and motivational skills and a high degree of integrity and confidentiality.
• Proven track record of delivering quality administration support at management level and ability to work unsupervised using own initiative.
• Persuasive and credible verbal and written communicator with the ability to develop close working relationships.
• IT literate with a good working knowledge of MS Office applications.
• Good standard of education.
Additional Information
MOD security clearance and DBS Standard required. To meet national security vetting requirements, you will normally need to have been resident in the UK for at least 3 years to gain a Counter Terrorist Check, 5 years for Security Clearance and 10 years for Developed Vetting prior to the date of application. All Developed Vetted posts are required to be UK Nationals.
Proof of right to work in UK essential.
The Contract operates a 37.5 hour working week between the hours of 0730 and 1700 Mon to Fri only. The current working hours allow for an early finish on a Friday.
Required to wear approved company work wear.
About the company
Mitie is a business of 77,500 colleagues making us the UK's leading facilities management company. Mitie's vision is to work together to deliver the exceptional, every day. It is a commitment we make to our customers day in, day out. We are built on integrity and trust. We always go the extra mile to get the job done.
We champion diversity and inclusion and have six employee networks offering supportive spaces for military veterans, parents and carers, LGBTQ+, women, disabled colleagues, and for all races and ethnicities. Mitie has a comprehensive and practical approach to achieving net zero carbon. A wide variety of benefits are available to employees, including additional leave purchase, Give as You Earn, Salary Finance, Save as You Earn, Share Incentive Plan, Cycle to Work, purchase of private medical cover, life cover, technical equipment, childcare vouchers, and more. A reward and recognition scheme is in place and a wide variety of high street discounts are available to claim. There are career pathway opportunities, such as workplace apprenticeships and leadership development programmes, and an offer is made to ‘give back' to the community during paid time. Please ask more about these benefits at interview.
Additional information for internal applicants
Please ensure that you discuss your application with your current line manager before formally applying. Please note that internal job moves are subject to the standard terms for the post being advertised. Enhanced terms cannot be honoured.
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant Administrator |EAA position is now open for candidates interested in the Admin Executive sector. This role in Fareham offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.