Job description
Executive Assistant | Full time | 35 hours

Salary: | £28,332 - £30,419

Hourly Rate: £15.50 - £16.64 per hour

Hours: 35 hours per week | 5 days (Monday - Friday)

Location: National Museum of Scotland, Chamber Street, Edinburgh

National Museums Scotland is one of the leading museum groups in Europe with one of the largest and most diverse collections in the world.

We are looking for enthusiastic, diligent, honest, service-driven individuals with a strong attention to details to join our Corporate Support Unit.

Benefits of joining us as our Executive Assistant will include:
• Annually alongside your salary of £28,332 - £30,419, National Museums Scotland contributes £8,207 - £8,812 towards you being a member of the Civil Service Pension Scheme
• A generous annual leave of 28.5 days – rising to 33.5 after 5 years. Plus 8 paid days public holidays
• Cycle to Work scheme
• Free access to national (and international) museums and exhibitions
• Exclusive discounts on both local and national High Street and online retailers
• A range of wellbeing benefits including Employee Assistance Programme 24/7
• Flexible working options such as hybrid working, part time working, paid special leave, career breaks and unpaid leave
• Access to all the above and more from day one of employment.

About the Executive Assistant role:

Our Executive Assistants support the Executive Team and work closely with the Corporate Support Manager. Day to day activities can involve diary management, planning and organisation of specific high-level meetings, assisting with programmes for visits, information gathering for corporate reports and publications, and providing support to the Board of Trustees. Someone with a flexible and organised approach, a positive and engaging personality who thrives working as part of a team, and delivers high standards with attention to detail will be an ideal fit for this role.

As an Executive Assistant at National Museums Scotland you will:
• Provide secretarial and administrative support to the Executive Team, e.g. mail, emails, diary management, telephone enquiries, arranging meetings, note-taking as appropriate, travel arrangements, expenses, filing etc
• Assist with the organisation of visits, the preparation of reports, talks, lectures and events relating to Executive Team business
• Provide administrative support to the Board of Trustees and its committees and other committees chaired and convened by the Executive Team
• Gather and collate management and statistical information for reporting purposes
• Provide support to other members of the Corporate Support Unit, including cover during periods of leave.

Skills and experience we’re looking for in our Executive Assistant:
• Experience of providing secretarial/administrative support to member(s) of a senior management team in an office environment
• Experience of working as part of a team
• Excellent ICT skills in MS 365 (Excel, Teams, Outlook, PowerPoint etc)
• Good verbal and written communication skills and organisational skills
• Knowledge of current office systems and procedures
• Experience of maintaining confidentiality and handling sensitive information with discretion.

Hiring the right person for the right job is everything to us. We want to encourage you to apply if you think this is the role for you.

Please be sure to view our recruitment pack for this role (available on our careers website: careers.nms.ac.uk) for full details of the position that may help with your application.

The closing date for this role is 08/09/2024. The Selection Event is likely to take place week commencing 16/09/2024