Job Description
Job Information
Job Requisition ID: 79051
Ministry: Education and Childcare
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Ongoing
Scope: Open Competition
Closing Date: February 10, 2026
Classification: Administrative Support 5
Salary: $ 2,128.3 - $ 2,692.98 bi-weekly ($55,548 - $70,286 annually)
Ministry of Education and Child Care
Alberta Education and Childcare supports students, parents, teachers and administrators from Early Childhood Services (ECS) through Grade 12. What we have heard from Albertans will help us as we move forward in developing our future direction—to ensure students can meet the challenges and embrace the opportunities of the 21st century.
Role Responsibilities
The Executive Assistant is responsible for leading and coordinating the daily operations of the Executive Director's (ED) Office: maintaining consistent, efficient, and effective correspondence and information flow, arrangement of appointments and meetings, and travel coordination. This position provides executive administrative support for the Executive Director/Registrar including researching and summarizing briefing and background materials and manages the sector's Action Request program to ensure compliance with department guidelines and standards. The incumbent liaises, on behalf of the Executive Director's Office, with the Assistant Deputy Minister's (ADM) Office, and external Alberta and pan-Canadian partners and stakeholders to provide/obtain information and maintains close communication links with sector staff.
The Executive Assistant requires comprehensive understanding and knowledge of sector and division objectives, business goals, operations, and issues as well as the functional responsibilities of other areas of the department.
This position functions within the parameters of applicable government and department legislation, regulations, policies, directives, and guidelines. The incumbent assists in monitoring all briefings, reports, and correspondence prepared by the Executive Director's Office to ensure that the information provided in these documents is consistent with principles and guidelines that guide sector and related department operations.
Responsibilities include:
1. Manage the Calendar and work schedule for the Exectutive Director/Registrar: Coordinates all activities related to the ED/Registrar's complex schedule. The incumbent screens
meeting requests, redirects requests where appropriate, prioritizes meetings, and incorporates all activities to ensure effective arrangements/time management.
2. Coordinate travel arrangements for the Executive Director/Registrar as required: Arranges out of town/province/country meetings and conferences including registration, airfare,
accommodations, vehicles, and equipment requirements.
3. Assist the Executive Director’s Office in coordinating sector activities involving multiple branches: Fosters/facilitates/leads relationships within the division, department, and
external stakeholders.
4. Manage Correspondence: Responds to ad hoc requests for information from the Minister's Office/Deputy Minister's Office/ADM's Office and disseminates pertinent information and requests for action promptly to
the Executive Director/Registrar.
5. Budget and cash flow coordinator for the sector: Monthly budget forecasting for the ED's Office and branches as needed. High attention to detail, working knowledge of all sector contracts
and grants.
6. Implement and coordinate effective administration for the sector: Prioritizes and follows up on multiple incoming issues and concerns addressed to the Executive Director/Registrar,
including those of a sensitive and/or confidential nature; determines appropriate course of action.
Please
APS Competencies
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.
This link will assist you with understanding competencies:
Systems Thinking - Considers inter-relationships and emerging trends to attain goals.
Agility - Works in a changing environment and takes initiative to change.
Build Collaborative Environment - Facilitates open communication and leverages team skill.
Creative Problem Solving - Focuses on continuous improvement and increasing breadth of insight
Qualifications
High School Diploma supplemented with three years of related experience.
Equivalency: Directly related experience or education considered on the basis of: one year of experience for one year of education or one year of education for one year of experience.
Must know or understand:
Department policies and procedures.
Department/division programs and priorities.
Office management principles and procedures.
Microsoft Office, Visio, Adobe, SharePoint.
Division's business plans, performance measures, and strategic initiatives.
Must be able to apply:
Information research, analysis, and evaluation skills
Advanced written, verbal, and interpersonal communication skills
Creativity
Conflict resolution skills
Public relations skills (professionalism and diplomacy)
Political acumen
Self-management skills (self-motivation, initiative, adaptability, intuition, resourcefulness)
Communication and influencing skills
Organizational skills and meeting management skills
Time management (priority setting and stress management skills)
Team development skills
Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.
Refer to
Notes
There is one (1) full time permanent position working 36.25 hours per week, Monday to Friday.
Work location is Edmonton.
Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.
Links and information on what the GoA have to offer to prospective employees.
Working for the Alberta Public Service -
Public Service Pension Plan (PSPP) -
Alberta Public Service Benefit Information -
Professional learning and development -
Research Alberta Public Service Careers tool –
Positive workplace culture and work-life balance.
Leadership and mentorship programs.
How To Apply
Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.
In your resume, please include dates (including months and years) associated with all education and work experience. For example, January 2006 - June 2009 (part-time). This example is provided for illustrative purposes only. Applicants are encouraged to present their information clearly and thoroughly, using a format that best conveys their experience.
It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.
Closing Statement
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.
We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.
If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Liliane Karara at [email protected].
Job Requisition ID: 79051
Ministry: Education and Childcare
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Ongoing
Scope: Open Competition
Closing Date: February 10, 2026
Classification: Administrative Support 5
Salary: $ 2,128.3 - $ 2,692.98 bi-weekly ($55,548 - $70,286 annually)
Ministry of Education and Child Care
Alberta Education and Childcare supports students, parents, teachers and administrators from Early Childhood Services (ECS) through Grade 12. What we have heard from Albertans will help us as we move forward in developing our future direction—to ensure students can meet the challenges and embrace the opportunities of the 21st century.
Role Responsibilities
The Executive Assistant is responsible for leading and coordinating the daily operations of the Executive Director's (ED) Office: maintaining consistent, efficient, and effective correspondence and information flow, arrangement of appointments and meetings, and travel coordination. This position provides executive administrative support for the Executive Director/Registrar including researching and summarizing briefing and background materials and manages the sector's Action Request program to ensure compliance with department guidelines and standards. The incumbent liaises, on behalf of the Executive Director's Office, with the Assistant Deputy Minister's (ADM) Office, and external Alberta and pan-Canadian partners and stakeholders to provide/obtain information and maintains close communication links with sector staff.
The Executive Assistant requires comprehensive understanding and knowledge of sector and division objectives, business goals, operations, and issues as well as the functional responsibilities of other areas of the department.
This position functions within the parameters of applicable government and department legislation, regulations, policies, directives, and guidelines. The incumbent assists in monitoring all briefings, reports, and correspondence prepared by the Executive Director's Office to ensure that the information provided in these documents is consistent with principles and guidelines that guide sector and related department operations.
Responsibilities include:
1. Manage the Calendar and work schedule for the Exectutive Director/Registrar: Coordinates all activities related to the ED/Registrar's complex schedule. The incumbent screens
meeting requests, redirects requests where appropriate, prioritizes meetings, and incorporates all activities to ensure effective arrangements/time management.
2. Coordinate travel arrangements for the Executive Director/Registrar as required: Arranges out of town/province/country meetings and conferences including registration, airfare,
accommodations, vehicles, and equipment requirements.
3. Assist the Executive Director’s Office in coordinating sector activities involving multiple branches: Fosters/facilitates/leads relationships within the division, department, and
external stakeholders.
4. Manage Correspondence: Responds to ad hoc requests for information from the Minister's Office/Deputy Minister's Office/ADM's Office and disseminates pertinent information and requests for action promptly to
the Executive Director/Registrar.
5. Budget and cash flow coordinator for the sector: Monthly budget forecasting for the ED's Office and branches as needed. High attention to detail, working knowledge of all sector contracts
and grants.
6. Implement and coordinate effective administration for the sector: Prioritizes and follows up on multiple incoming issues and concerns addressed to the Executive Director/Registrar,
including those of a sensitive and/or confidential nature; determines appropriate course of action.
Please
APS Competencies
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.
This link will assist you with understanding competencies:
Systems Thinking - Considers inter-relationships and emerging trends to attain goals.
Agility - Works in a changing environment and takes initiative to change.
Build Collaborative Environment - Facilitates open communication and leverages team skill.
Creative Problem Solving - Focuses on continuous improvement and increasing breadth of insight
Qualifications
High School Diploma supplemented with three years of related experience.
Equivalency: Directly related experience or education considered on the basis of: one year of experience for one year of education or one year of education for one year of experience.
Must know or understand:
Department policies and procedures.
Department/division programs and priorities.
Office management principles and procedures.
Microsoft Office, Visio, Adobe, SharePoint.
Division's business plans, performance measures, and strategic initiatives.
Must be able to apply:
Information research, analysis, and evaluation skills
Advanced written, verbal, and interpersonal communication skills
Creativity
Conflict resolution skills
Public relations skills (professionalism and diplomacy)
Political acumen
Self-management skills (self-motivation, initiative, adaptability, intuition, resourcefulness)
Communication and influencing skills
Organizational skills and meeting management skills
Time management (priority setting and stress management skills)
Team development skills
Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.
Refer to
Notes
There is one (1) full time permanent position working 36.25 hours per week, Monday to Friday.
Work location is Edmonton.
Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.
Links and information on what the GoA have to offer to prospective employees.
Working for the Alberta Public Service -
Public Service Pension Plan (PSPP) -
Alberta Public Service Benefit Information -
Professional learning and development -
Research Alberta Public Service Careers tool –
Positive workplace culture and work-life balance.
Leadership and mentorship programs.
How To Apply
Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.
In your resume, please include dates (including months and years) associated with all education and work experience. For example, January 2006 - June 2009 (part-time). This example is provided for illustrative purposes only. Applicants are encouraged to present their information clearly and thoroughly, using a format that best conveys their experience.
It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.
Closing Statement
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.
We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.
If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Liliane Karara at [email protected].
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant position is now open for candidates interested in the Government Job Alert sector. This role in Edmonton offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Government Job Alert is a plus.
