Job Description
Position: Executive Assistant I, Legal (Hybrid)
Job Description You don’t see it, but it’s there. Our employees work on the world’s most advanced electronics – from saving emissions in the City of Lights to powering the Mars Rover to protecting the F-35 fighter jet. At Electronic Systems, you’ll be among the brightest minds, working on the aerospace and defense industry’s most difficult problems. Drawing strength from our differences, we’re innovating for the future.
And you can, too.
Our flexible work environment provides you a chance to change the world without giving up your personal life. We put our customers first – exemplified by our missions: “We Protect Those Who Protect Us®” and “We Innovate For Those Who Move The World
TM.” Sound like a team you want to be a part of? Come build your career with us.
Because this role involves a combination of collaborative/in-person and independent work, it will take the form of a hybrid work format, with time split between working onsite a minimum of 3 days per week, and the remainder remotely. To be considered for this opportunity, applicants must currently reside within a commutable distance of Nashua, NH. Out of area applicants, those aiming to relocate, or those seeking full-time remote opportunities, will not be considered.
We are currently seeking a qualified Executive Assistant to join our ES Legal function, where they will support the VP of Legal / Chief Counsel, as well as assist other members of the executive legal team.
Essential Responsibilities:
• Provides confidential secretarial services to Vice President, Legal and other attorneys, which by nature of the position involves high level contacts and exposure to sensitive information necessitating considerable use of tact, diplomacy, discretion and judgement.
• Plans and organizes work and develops procedures to meet requirements. Screens visitors, makes appointments, receives telephone calls, mails and faxes.
• Conducts typical administrative activities (e.g., document mark-ups, assistance with research, and more autonomous projects), as assigned.
• Manage all billings, including processing of outside counsel invoices, tracking and reporting quarterly outside counsel spend, compiling and submitting year-end financial accruals.
• Compiles special reports, conducts special projects and performs administrative duties as required.
• Communicates with executive, administrative and line management personnel to gather or convey relevant information.
• Organizes and maintains confidential files and records, such as litigation and investigatory information and other matters.
• Performs a wide range of services for the executives, including such items as making recommendations and reservations for travel and maintaining executive’s outside appointment calendar.
• Support of Legal leadership team to include travel arrangements, meeting and conference coordination, event planning, and reporting.
• Ability to set up systems to promote collaboration among the leadership team – SharePoint, meeting spaces, other applications.
• Desire to learn development, setup, and maintenance of these applications in support of creating a more efficient, connected team.
• Responsible for ordering office supplies, new/replacement IT equipment, submitting facilities/maintenance requests on behalf of the Legal function.
Please note that pursuant to a government contract, this specific position requires US citizenship or Permanent Resident status.
Required Education, Experience, & Skills
• Requires an Associate’s Degree in Secretarial Sciences or equivalent and a minimum of seven (7) years directly related experience; or a high school education plus one (1) year of specialized instruction and ten (10) years’ experience. Must be highly skilled in office automation tools and Microsoft applications.
• Requires a high degree of tact, initiative, accuracy, judgement and superior interpersonal skills, a thorough understanding of business practices and procedures and the ability to interface well with all levels of management.
• Must possess a detail-oriented, highly organized, proactive work ethic.
Preferred Education, Experience, & Skills
• Prior experience working as an Executive Assistant in a large, dynamic,…
Job Description You don’t see it, but it’s there. Our employees work on the world’s most advanced electronics – from saving emissions in the City of Lights to powering the Mars Rover to protecting the F-35 fighter jet. At Electronic Systems, you’ll be among the brightest minds, working on the aerospace and defense industry’s most difficult problems. Drawing strength from our differences, we’re innovating for the future.
And you can, too.
Our flexible work environment provides you a chance to change the world without giving up your personal life. We put our customers first – exemplified by our missions: “We Protect Those Who Protect Us®” and “We Innovate For Those Who Move The World
TM.” Sound like a team you want to be a part of? Come build your career with us.
Because this role involves a combination of collaborative/in-person and independent work, it will take the form of a hybrid work format, with time split between working onsite a minimum of 3 days per week, and the remainder remotely. To be considered for this opportunity, applicants must currently reside within a commutable distance of Nashua, NH. Out of area applicants, those aiming to relocate, or those seeking full-time remote opportunities, will not be considered.
We are currently seeking a qualified Executive Assistant to join our ES Legal function, where they will support the VP of Legal / Chief Counsel, as well as assist other members of the executive legal team.
Essential Responsibilities:
• Provides confidential secretarial services to Vice President, Legal and other attorneys, which by nature of the position involves high level contacts and exposure to sensitive information necessitating considerable use of tact, diplomacy, discretion and judgement.
• Plans and organizes work and develops procedures to meet requirements. Screens visitors, makes appointments, receives telephone calls, mails and faxes.
• Conducts typical administrative activities (e.g., document mark-ups, assistance with research, and more autonomous projects), as assigned.
• Manage all billings, including processing of outside counsel invoices, tracking and reporting quarterly outside counsel spend, compiling and submitting year-end financial accruals.
• Compiles special reports, conducts special projects and performs administrative duties as required.
• Communicates with executive, administrative and line management personnel to gather or convey relevant information.
• Organizes and maintains confidential files and records, such as litigation and investigatory information and other matters.
• Performs a wide range of services for the executives, including such items as making recommendations and reservations for travel and maintaining executive’s outside appointment calendar.
• Support of Legal leadership team to include travel arrangements, meeting and conference coordination, event planning, and reporting.
• Ability to set up systems to promote collaboration among the leadership team – SharePoint, meeting spaces, other applications.
• Desire to learn development, setup, and maintenance of these applications in support of creating a more efficient, connected team.
• Responsible for ordering office supplies, new/replacement IT equipment, submitting facilities/maintenance requests on behalf of the Legal function.
Please note that pursuant to a government contract, this specific position requires US citizenship or Permanent Resident status.
Required Education, Experience, & Skills
• Requires an Associate’s Degree in Secretarial Sciences or equivalent and a minimum of seven (7) years directly related experience; or a high school education plus one (1) year of specialized instruction and ten (10) years’ experience. Must be highly skilled in office automation tools and Microsoft applications.
• Requires a high degree of tact, initiative, accuracy, judgement and superior interpersonal skills, a thorough understanding of business practices and procedures and the ability to interface well with all levels of management.
• Must possess a detail-oriented, highly organized, proactive work ethic.
Preferred Education, Experience, & Skills
• Prior experience working as an Executive Assistant in a large, dynamic,…
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant , Legal/Hybrid position is now open for candidates interested in the Legal Jobs sector. This role in Jaipur offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Legal Jobs is a plus.
