Job Description
NTT Data are seeking an experienced and proactive Office Manager to take ownership of the day-to-day operation of our Perth office and provide trusted administrative and executive support to the leadership team. This is a 12 month contract and full time onsite from our Perth CBD office.
This pivotal role acts as the central point of coordination for office management, facilities, onboarding and offboarding, financial administration, events, and leadership support. As Office Manager, you will play a key role in creating a professional, efficient, and welcoming workplace that supports productivity, wellbeing, and a positive office culture.
Key Responsibilities:
Office & Facility Support
Act as the primary point of contact for all internal and external office related matters
Oversee the presentation, functionality, safety, and employee experience of the Perth office
Manage reception services including calls, visitors, client hosting, and meeting support
Coordinate mail, couriers, deliveries, and office communications
Liaise with the building Facilities Manager regarding maintenance and operational requirements
Raise, track, and follow up facilities and maintenance requests with strong consideration for health, safety, and wellbeing
Manage office inventory, stationery, shared assets, and equipment allocation
Administrative & Secretarial Support
Provide high level administrative support with minimal supervision
Support leaders with calendar management, meetings, travel bookings, and expense claims
Prepare approval documentation and manage DocuSign processes
Coordinate meetings including logistics, room bookings, agendas, and minutes as required
Prepare, update, and format correspondence, reports, presentations, spreadsheets, and databases
Facilitate effective communication between leadership, employees, and external stakeholders
Reporting & Documentation
Maintain accurate records relating to office operations, assets, vendors, and employee movements
Assist with preparation, review, and distribution of management reports and documentation
Review system data for accuracy, investigate discrepancies, and escalate issues when required
Support financial administration including:
Invoice receipt and processing
Purchase order creation and tracking
Vendor liaison and query resolution
AMEX reconciliation
Client & Team Support
Contribute to client engagement activities and support the overall success of the Perth team
Coordinate onboarding and offboarding processes, acting as the primary contact for new starters and leavers
Manage desk setup, equipment allocation, office inductions, asset recovery, and stakeholder notifications
Organise and support internal and external events such as Town Halls, meetings, and team functions
Manage event logistics including venues, catering, vendors, and invitations in collaboration with Marketing and internal teams
Own and support office social events and the local social committee, contributing to a positive workplace culture
Key Requirements:
Demonstrated experience in office management or administration within a corporate or professional environment
Strong organisational and time-management skills with the ability to manage competing priorities
Excellent written and verbal communication skills
Strong stakeholder management and interpersonal capabilities
High attention to detail and a proactive, solutions-focused mindset
Professional, resilient, and comfortable working autonomously
High levels of integrity, discretion, and initiative
A commitment to continuous improvement and delivering high quality outcomes
Join our growing global team and accelerate your career with us. Apply today.
For more information about this or other opportunities, please contact Christine Morgan. Please quote our job reference number 667636.
About us
NTT Ltd. is a global ICT provider, employing more than 40,000 people in a diverse and dynamic workplace, and delivering services in over 200 countries and regions. We partner with organizations around the world to shape and achieve outcomes through intelligent technology solutions. For us, intelligent means data driven, connected, digital, and secure.
NTT is proud to be an equal opportunity employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, color, sex, religion, national origin, disability, pregnancy, marital status, ****** orientation, gender reassignment, veteran status, or other protected category.
This pivotal role acts as the central point of coordination for office management, facilities, onboarding and offboarding, financial administration, events, and leadership support. As Office Manager, you will play a key role in creating a professional, efficient, and welcoming workplace that supports productivity, wellbeing, and a positive office culture.
Key Responsibilities:
Office & Facility Support
Act as the primary point of contact for all internal and external office related matters
Oversee the presentation, functionality, safety, and employee experience of the Perth office
Manage reception services including calls, visitors, client hosting, and meeting support
Coordinate mail, couriers, deliveries, and office communications
Liaise with the building Facilities Manager regarding maintenance and operational requirements
Raise, track, and follow up facilities and maintenance requests with strong consideration for health, safety, and wellbeing
Manage office inventory, stationery, shared assets, and equipment allocation
Administrative & Secretarial Support
Provide high level administrative support with minimal supervision
Support leaders with calendar management, meetings, travel bookings, and expense claims
Prepare approval documentation and manage DocuSign processes
Coordinate meetings including logistics, room bookings, agendas, and minutes as required
Prepare, update, and format correspondence, reports, presentations, spreadsheets, and databases
Facilitate effective communication between leadership, employees, and external stakeholders
Reporting & Documentation
Maintain accurate records relating to office operations, assets, vendors, and employee movements
Assist with preparation, review, and distribution of management reports and documentation
Review system data for accuracy, investigate discrepancies, and escalate issues when required
Support financial administration including:
Invoice receipt and processing
Purchase order creation and tracking
Vendor liaison and query resolution
AMEX reconciliation
Client & Team Support
Contribute to client engagement activities and support the overall success of the Perth team
Coordinate onboarding and offboarding processes, acting as the primary contact for new starters and leavers
Manage desk setup, equipment allocation, office inductions, asset recovery, and stakeholder notifications
Organise and support internal and external events such as Town Halls, meetings, and team functions
Manage event logistics including venues, catering, vendors, and invitations in collaboration with Marketing and internal teams
Own and support office social events and the local social committee, contributing to a positive workplace culture
Key Requirements:
Demonstrated experience in office management or administration within a corporate or professional environment
Strong organisational and time-management skills with the ability to manage competing priorities
Excellent written and verbal communication skills
Strong stakeholder management and interpersonal capabilities
High attention to detail and a proactive, solutions-focused mindset
Professional, resilient, and comfortable working autonomously
High levels of integrity, discretion, and initiative
A commitment to continuous improvement and delivering high quality outcomes
Join our growing global team and accelerate your career with us. Apply today.
For more information about this or other opportunities, please contact Christine Morgan. Please quote our job reference number 667636.
About us
NTT Ltd. is a global ICT provider, employing more than 40,000 people in a diverse and dynamic workplace, and delivering services in over 200 countries and regions. We partner with organizations around the world to shape and achieve outcomes through intelligent technology solutions. For us, intelligent means data driven, connected, digital, and secure.
NTT is proud to be an equal opportunity employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, color, sex, religion, national origin, disability, pregnancy, marital status, ****** orientation, gender reassignment, veteran status, or other protected category.
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant & Office Manager position is now open for candidates interested in the Operations Executive Jobs sector. This role in Perth offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Operations Executive Jobs is a plus.
