Job Description
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https://careers.hirebus.com/jobs/bb96dc09-af71-4f1f-9790-0d26e72a4961
Company: All Pro Painters
Location: Ottawa, Ontario (Hybrid)
Compensation: ~$25/hour + bonus opportunities
Position Type: Full-Time
Help Run a Growing Ottawa Business
All Pro Painters is a growing residential and commercial painting company serving the Ottawa area.
We’re looking for a highly organized Executive Assistant / Operations Coordinator who enjoys solving problems, managing details, and helping a small business run smoothly.
In this role, you’ll work directly with the owner and take ownership of lead handling, scheduling, administrative coordination, and operational support.
This position is ideal for someone who enjoys responsibility, autonomy, and improving systems — not just routine administrative tasks.
As the company grows, this role has the potential to evolve into a Senior Executive Assistant or Operations leadership position.
Our Core Values
Champion’s Mentality
We operate with grit and tenacity. We embrace challenges and constantly strive to improve.
Entrepreneur’s Mindset
We take extreme ownership, challenge the status quo, and bias toward action.
Servant’s Heart
We lead with empathy and humility. We put customers and teammates first.
People & Team First
We build open, honest relationships and invest in each other's success.
Key Responsibilities
Customer Communication & Lead Handling
Answer inbound calls and respond to new customer inquiries
Qualify leads and schedule estimate appointments
Follow up with prospects and maintain strong customer communication
Ensure fast, professional responses to all inquiries
Scheduling & Calendar Management
Manage the owner’s calendar and meeting coordination
Schedule estimate appointments efficiently
Keep schedules organized and running smoothly
CRM & Administrative Systems
Maintain accurate CRM records and lead tracking
Organize documentation and internal processes
Help improve administrative systems and workflows
Operations Support
Assist with payroll preparation and bookkeeping coordination
Support day-to-day operational organization
Help maintain internal communication between office and field teams
Strategic Partner Outreach
Reach out to potential partners including:
Realtors
Builders
Property managers
Coordinate introductions and relationship-building meetings
Requirements
Must live in the Ottawa area
Access to a vehicle and valid driver’s license
Comfortable speaking with customers on the phone
Strong organization and communication skills
Ability to manage multiple priorities independently
Positive attitude and strong work ethic
Clean background check
Nice to Have
CRM experience
Small business operations experience
Property management experience
Construction or home services industry experience
Compensation & Benefits
Starting compensation equivalent to approximately $25/hour
Performance bonuses tied to operational KPIs such as:
Lead response time
Lead handling efficiency
Process improvements
PTO
Long-term growth opportunities within the company
Job Types: Full-time, Permanent
Pay: From $25.00 per hour
Benefits:
Company events
Mileage reimbursement
Paid time off
Work from home
Work Location: Hybrid remote in Ottawa, ON
https://careers.hirebus.com/jobs/bb96dc09-af71-4f1f-9790-0d26e72a4961
Company: All Pro Painters
Location: Ottawa, Ontario (Hybrid)
Compensation: ~$25/hour + bonus opportunities
Position Type: Full-Time
Help Run a Growing Ottawa Business
All Pro Painters is a growing residential and commercial painting company serving the Ottawa area.
We’re looking for a highly organized Executive Assistant / Operations Coordinator who enjoys solving problems, managing details, and helping a small business run smoothly.
In this role, you’ll work directly with the owner and take ownership of lead handling, scheduling, administrative coordination, and operational support.
This position is ideal for someone who enjoys responsibility, autonomy, and improving systems — not just routine administrative tasks.
As the company grows, this role has the potential to evolve into a Senior Executive Assistant or Operations leadership position.
Our Core Values
Champion’s Mentality
We operate with grit and tenacity. We embrace challenges and constantly strive to improve.
Entrepreneur’s Mindset
We take extreme ownership, challenge the status quo, and bias toward action.
Servant’s Heart
We lead with empathy and humility. We put customers and teammates first.
People & Team First
We build open, honest relationships and invest in each other's success.
Key Responsibilities
Customer Communication & Lead Handling
Answer inbound calls and respond to new customer inquiries
Qualify leads and schedule estimate appointments
Follow up with prospects and maintain strong customer communication
Ensure fast, professional responses to all inquiries
Scheduling & Calendar Management
Manage the owner’s calendar and meeting coordination
Schedule estimate appointments efficiently
Keep schedules organized and running smoothly
CRM & Administrative Systems
Maintain accurate CRM records and lead tracking
Organize documentation and internal processes
Help improve administrative systems and workflows
Operations Support
Assist with payroll preparation and bookkeeping coordination
Support day-to-day operational organization
Help maintain internal communication between office and field teams
Strategic Partner Outreach
Reach out to potential partners including:
Realtors
Builders
Property managers
Coordinate introductions and relationship-building meetings
Requirements
Must live in the Ottawa area
Access to a vehicle and valid driver’s license
Comfortable speaking with customers on the phone
Strong organization and communication skills
Ability to manage multiple priorities independently
Positive attitude and strong work ethic
Clean background check
Nice to Have
CRM experience
Small business operations experience
Property management experience
Construction or home services industry experience
Compensation & Benefits
Starting compensation equivalent to approximately $25/hour
Performance bonuses tied to operational KPIs such as:
Lead response time
Lead handling efficiency
Process improvements
PTO
Long-term growth opportunities within the company
Job Types: Full-time, Permanent
Pay: From $25.00 per hour
Benefits:
Company events
Mileage reimbursement
Paid time off
Work from home
Work Location: Hybrid remote in Ottawa, ON
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant / Operations Coordinator (Hybrid – Ottawa) position is now open for candidates interested in the Admin Executive sector. This role in Ottawa offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.