Job Description
Overview
We are seeking a highly organized, adaptable, and detail-oriented Full-Time Assistant to support both executive and operational functions. This role reports directly to the CEO and requires a proactive individual who can manage a dynamic workload, perform site visits, and assist with data and systems management.
This is an ideal role for someone who thrives in a fast-paced environment, enjoys variety in their day-to-day responsibilities, and is comfortable balancing administrative tasks with on-site operational support.
Candidates should have prior office experience and be comfortable handling a variety of clerical and administrative duties. Proficiency with tools such as Microsoft Office, Google Workspace, QuickBooks, and and any POS system is highly desirable.
Responsibilities
Manage and maintain executive calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events.
Handle incoming calls via multi-line phone systems with professionalism and excellent phone etiquette.
Prepare, proofread, and edit correspondence, reports, and presentations ensuring accuracy and clarity.
Perform data entry, filing, and document management with high attention to detail.
Assist with bookkeeping tasks using QuickBooks and perform basic financial record keeping.
Utilize Office experience for document formatting, spreadsheets, and presentations.
Assist with project coordination and administrative support tasks across departments.
Maintain confidentiality of sensitive information at all times.
Provide direct administrative support to the CEO
Conduct regular site visits to various business locations to ensure operational consistency and gather information
Work with and troubleshoot POS systems across multiple locations
Coordinate between locations, management, and head office
Assist in implementing and improving operational processes
Manage a variable and evolving workload, prioritizing tasks effectively
Experience
Prior office or administrative experience is required; experience in clerical or executive support roles is preferred.
Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools such as Gmail, Docs, Sheets, and Calendar.
Experience with QuickBooks for bookkeeping purposes is advantageous.
Excellent organizational and time-management skills
Ability to handle changing priorities and workload variability
Strong communication and problem-solving abilities
Excellent typing skills with high accuracy; proficiency in data entry is essential.
This position provides an excellent opportunity for a motivated individual to develop their administrative career within a supportive team environment while gaining exposure to various business functions.
Job Types: Full-time, Permanent
Pay: $18.25-$19.00 per hour
Benefits:
Casual dress
On-site parking
Paid time off
Store discount
Work Location: In person
We are seeking a highly organized, adaptable, and detail-oriented Full-Time Assistant to support both executive and operational functions. This role reports directly to the CEO and requires a proactive individual who can manage a dynamic workload, perform site visits, and assist with data and systems management.
This is an ideal role for someone who thrives in a fast-paced environment, enjoys variety in their day-to-day responsibilities, and is comfortable balancing administrative tasks with on-site operational support.
Candidates should have prior office experience and be comfortable handling a variety of clerical and administrative duties. Proficiency with tools such as Microsoft Office, Google Workspace, QuickBooks, and and any POS system is highly desirable.
Responsibilities
Manage and maintain executive calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events.
Handle incoming calls via multi-line phone systems with professionalism and excellent phone etiquette.
Prepare, proofread, and edit correspondence, reports, and presentations ensuring accuracy and clarity.
Perform data entry, filing, and document management with high attention to detail.
Assist with bookkeeping tasks using QuickBooks and perform basic financial record keeping.
Utilize Office experience for document formatting, spreadsheets, and presentations.
Assist with project coordination and administrative support tasks across departments.
Maintain confidentiality of sensitive information at all times.
Provide direct administrative support to the CEO
Conduct regular site visits to various business locations to ensure operational consistency and gather information
Work with and troubleshoot POS systems across multiple locations
Coordinate between locations, management, and head office
Assist in implementing and improving operational processes
Manage a variable and evolving workload, prioritizing tasks effectively
Experience
Prior office or administrative experience is required; experience in clerical or executive support roles is preferred.
Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools such as Gmail, Docs, Sheets, and Calendar.
Experience with QuickBooks for bookkeeping purposes is advantageous.
Excellent organizational and time-management skills
Ability to handle changing priorities and workload variability
Strong communication and problem-solving abilities
Excellent typing skills with high accuracy; proficiency in data entry is essential.
This position provides an excellent opportunity for a motivated individual to develop their administrative career within a supportive team environment while gaining exposure to various business functions.
Job Types: Full-time, Permanent
Pay: $18.25-$19.00 per hour
Benefits:
Casual dress
On-site parking
Paid time off
Store discount
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant (Operations & Site Support) position is now open for candidates interested in the Admin Executive sector. This role in Burnaby offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.