Job Description
Reporting to the General Manager, IBM Finance Product Control, this role supports the three IB&M Finance General Managers across a range of operational and administrative areas. You will communicate with senior business stakeholders, assist with team planning, and ensure standardisation of best practice across IB&M Finance. The breadth of work provides an exceptional opportunity to understand the wider IB&M business and to be personally involved with senior leaders and the broader team.
Your Responsibilities
Provide efficient, professional delivery of administrative, secretarial, and business support
Diary and inbox management – scheduling meetings, managing correspondence, and ensuring efficient use of time
Drive IB&M Finance People and Culture initiatives, including ownership of the roadmap, operational charter, and partnership with the People & Culture (P&C) team
Support delivery of the IB&M Finance Strategic Pillars – Efficiency, EQ/IQ, Knowing the Franchise, and Leveraging Technology – through coordination of stream deliverables, quarterly planning, and event logistics
Develop and execute a communications plan for the EGM and GMs, including email notes, video messages, and Teams announcements, in partnership with the Executive Advisor
Set up, deliver, and maintain the IB&M Finance SharePoint as a central hub for documentation, events, and updates
Oversee the IB&M Finance onboarding experience, leveraging FS and CBA materials to create a streamlined and consistent process for new joiners
Champion the embedding of Microsoft Teams capability, ensuring effective use of channels, tags, and collaboration tools
Manage recognition programs including Recognition Hub nominations, points tracking, and quarterly reporting
Lead coordination of quarterly deliverables planning, aligning stream leads, P&C, and leadership requirements to ensure clear ownership and realistic capacity
Build and maintain relationships across the Group to leverage internal resources and initiatives (e.g. CBHS wellbeing sessions, Group training, and engagement campaigns)
Support the design and delivery of internal events such as Wellbeing Moments, Office Etiquette sessions, and Can4Cancer fundraising activities
Assist with meeting preparation, including collation and review of papers and briefing materials
Coordinate internal and external meetings with clients and stakeholders – liaising with other EAs and arranging logistics, catering, and technology requirements
Participate in meetings – managing agendas, actions, and tracking follow-ups
Coordinate international and domestic travel arrangements
Uphold the Code of Conduct, ensuring decisions and actions align with the Group’s Purpose, Values, and Risk Framework Enablers
Identify and manage conflicts of interest in accordance with the Group’s Conflicts Management Policy
Your Experience
Strong communication and time management skills
Strong stakeholder engagement and management
Strong organisational and planning skills
Proficiency in Excel, PowerPoint, and Microsoft Teams suite
Outcome-driven with high attention to detail
Risk Mindset – All CommBank employees are expected to proactively identify and understand, openly discuss, and act on current and future risks
Working with Us Means
Whether you’re passionate about customer service, driven by data, or called by creativity, a career here is for you. At CommBank, we advocate and facilitate a culture of inclusion and respect, celebrating all cultures, abilities, genders, expressions of gender and ****** orientation. Our people bring their diverse backgrounds and unique perspectives to build a respectful, inclusive, and flexible workplace. We are working hard to recruit people who represent the diversity of our customers and our society.
If you're excited about this opportunity but you don't meet every single requirement, or your experience doesn't align perfectly, we still want to encourage you to send in your application. You may just be the perfect candidate for this opportunity or another within CommBank.
At CommBank we will inspire you with work that makes a difference, surround you with talented people that respect and value each other, and empower you to grow professionally and personally. Most of all, making a positive impact for customers, communities, and each other is part of our every day.
Your Responsibilities
Provide efficient, professional delivery of administrative, secretarial, and business support
Diary and inbox management – scheduling meetings, managing correspondence, and ensuring efficient use of time
Drive IB&M Finance People and Culture initiatives, including ownership of the roadmap, operational charter, and partnership with the People & Culture (P&C) team
Support delivery of the IB&M Finance Strategic Pillars – Efficiency, EQ/IQ, Knowing the Franchise, and Leveraging Technology – through coordination of stream deliverables, quarterly planning, and event logistics
Develop and execute a communications plan for the EGM and GMs, including email notes, video messages, and Teams announcements, in partnership with the Executive Advisor
Set up, deliver, and maintain the IB&M Finance SharePoint as a central hub for documentation, events, and updates
Oversee the IB&M Finance onboarding experience, leveraging FS and CBA materials to create a streamlined and consistent process for new joiners
Champion the embedding of Microsoft Teams capability, ensuring effective use of channels, tags, and collaboration tools
Manage recognition programs including Recognition Hub nominations, points tracking, and quarterly reporting
Lead coordination of quarterly deliverables planning, aligning stream leads, P&C, and leadership requirements to ensure clear ownership and realistic capacity
Build and maintain relationships across the Group to leverage internal resources and initiatives (e.g. CBHS wellbeing sessions, Group training, and engagement campaigns)
Support the design and delivery of internal events such as Wellbeing Moments, Office Etiquette sessions, and Can4Cancer fundraising activities
Assist with meeting preparation, including collation and review of papers and briefing materials
Coordinate internal and external meetings with clients and stakeholders – liaising with other EAs and arranging logistics, catering, and technology requirements
Participate in meetings – managing agendas, actions, and tracking follow-ups
Coordinate international and domestic travel arrangements
Uphold the Code of Conduct, ensuring decisions and actions align with the Group’s Purpose, Values, and Risk Framework Enablers
Identify and manage conflicts of interest in accordance with the Group’s Conflicts Management Policy
Your Experience
Strong communication and time management skills
Strong stakeholder engagement and management
Strong organisational and planning skills
Proficiency in Excel, PowerPoint, and Microsoft Teams suite
Outcome-driven with high attention to detail
Risk Mindset – All CommBank employees are expected to proactively identify and understand, openly discuss, and act on current and future risks
Working with Us Means
Whether you’re passionate about customer service, driven by data, or called by creativity, a career here is for you. At CommBank, we advocate and facilitate a culture of inclusion and respect, celebrating all cultures, abilities, genders, expressions of gender and ****** orientation. Our people bring their diverse backgrounds and unique perspectives to build a respectful, inclusive, and flexible workplace. We are working hard to recruit people who represent the diversity of our customers and our society.
If you're excited about this opportunity but you don't meet every single requirement, or your experience doesn't align perfectly, we still want to encourage you to send in your application. You may just be the perfect candidate for this opportunity or another within CommBank.
At CommBank we will inspire you with work that makes a difference, surround you with talented people that respect and value each other, and empower you to grow professionally and personally. Most of all, making a positive impact for customers, communities, and each other is part of our every day.
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant position is now open for candidates interested in the Admin Executive sector. This role in Sydney offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.