Job Description
Job Description – Executive Assistant to Joint CEO (John Galt Group, Khar West Office)Position Overview
We are seeking a highly organised and proactive Executive Assistant to support the Joint CEO across multiple businesses: heavy fabrication (John Galt International), Zinga India (film galvanising), TorcUP India (industrial tools), and defence/EPC expansion initiatives. The EA will act as the central coordination point for business operations, client engagement, compliance, and personal office management.
Key Responsibilities1. Business Coordination
Maintain and update trackers for jobs in progress, payments, vendor registrations, tender submissions, and EPC/defence opportunities.
Draft, review, and format business documents (MoUs, tenders, RFQs, presentations, compliance reports).
Liaise with engineers, production team, store, contractors, and riggers to ensure timely updates for the CEO.
Coordinate with clients such as HAL, DRDO, IAF, L&T, Railways, and EPC companies.
2. External Relations
Maintain contact lists of EPC, defence, and PSU officials.
Draft professional correspondence for senior stakeholders (MoD, HAL, EPCs, OEMs).
3. Office & Administration (Khar West Office)
Manage daily office schedule and CEO’s calendar, prioritising meetings, site visits, and investor calls.
Handle documentation, filing (digital + physical), and ensure all certifications (ISO, ASME, etc.) are current.
Coordinate with lawyers, auditors, consultants, and government offices for filings and submissions.
4. Personal & Networking Support
Assist with Rotary and ISB Alumni engagements, event coordination, and external networking.
Handle personal scheduling overlaps with family and social obligations.
Discreetly manage confidential information related to family office, real estate, and investments.
Desired Candidate Profile
Graduate/Postgraduate with 5–8 years of EA/operations/consulting/admin experience.
Excellent written and verbal communication skills (English + Hindi; Marathi/Gujarati a plus).
Strong organisational and multitasking ability; comfortable handling 10+ active projects simultaneously.
Proficiency in MS Office/Google Workspace; comfort with CRM, ERP, and compliance portals (GeM, DefProc, RTI, etc.).
Exposure to EPC/defence/manufacturing industry preferred.
Mature, discreet, and professional in handling sensitive information.
Compensation
Competitive salary + performance bonus, commensurate with experience.
Reporting
Reports directly to the Joint CEO. Based at Khar West office with travel to Badlapur plant and client meetings when required.
Job Type: Full-time
Pay: ₹15,279.40 - ₹30,000.00 per month
Benefits:
Cell phone reimbursement
Health insurance
Internet reimbursement
Leave encashment
Life insurance
Paid sick time
Paid time off
Provident Fund
Work Location: In person
We are seeking a highly organised and proactive Executive Assistant to support the Joint CEO across multiple businesses: heavy fabrication (John Galt International), Zinga India (film galvanising), TorcUP India (industrial tools), and defence/EPC expansion initiatives. The EA will act as the central coordination point for business operations, client engagement, compliance, and personal office management.
Key Responsibilities1. Business Coordination
Maintain and update trackers for jobs in progress, payments, vendor registrations, tender submissions, and EPC/defence opportunities.
Draft, review, and format business documents (MoUs, tenders, RFQs, presentations, compliance reports).
Liaise with engineers, production team, store, contractors, and riggers to ensure timely updates for the CEO.
Coordinate with clients such as HAL, DRDO, IAF, L&T, Railways, and EPC companies.
2. External Relations
Maintain contact lists of EPC, defence, and PSU officials.
Draft professional correspondence for senior stakeholders (MoD, HAL, EPCs, OEMs).
3. Office & Administration (Khar West Office)
Manage daily office schedule and CEO’s calendar, prioritising meetings, site visits, and investor calls.
Handle documentation, filing (digital + physical), and ensure all certifications (ISO, ASME, etc.) are current.
Coordinate with lawyers, auditors, consultants, and government offices for filings and submissions.
4. Personal & Networking Support
Assist with Rotary and ISB Alumni engagements, event coordination, and external networking.
Handle personal scheduling overlaps with family and social obligations.
Discreetly manage confidential information related to family office, real estate, and investments.
Desired Candidate Profile
Graduate/Postgraduate with 5–8 years of EA/operations/consulting/admin experience.
Excellent written and verbal communication skills (English + Hindi; Marathi/Gujarati a plus).
Strong organisational and multitasking ability; comfortable handling 10+ active projects simultaneously.
Proficiency in MS Office/Google Workspace; comfort with CRM, ERP, and compliance portals (GeM, DefProc, RTI, etc.).
Exposure to EPC/defence/manufacturing industry preferred.
Mature, discreet, and professional in handling sensitive information.
Compensation
Competitive salary + performance bonus, commensurate with experience.
Reporting
Reports directly to the Joint CEO. Based at Khar West office with travel to Badlapur plant and client meetings when required.
Job Type: Full-time
Pay: ₹15,279.40 - ₹30,000.00 per month
Benefits:
Cell phone reimbursement
Health insurance
Internet reimbursement
Leave encashment
Life insurance
Paid sick time
Paid time off
Provident Fund
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant to CEO position is now open for candidates interested in the Admin Executive sector. This role in Mumbai offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.
