Job Description
Job Description
This is a remote position.
ALTERNATE TITLES Personal Assistant, Assistant
DEPARTMENT - Management
VENTURE - Project X
REPORTING TO - CEO
We are seeking an experienced, reliable and task-oriented Executive Assistant. The Executive Assistant will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. Develop and sustain a level of professionalism among staff and clientele.
ABOUT COMPANY
Founded in 2020 by Tarang Sanghi, Project X is an innovation lab, based in Jaipur, RJ (India) at its stealth-startup phase. Our lab's designed to create and launch new companies, products and services. It's invaluable in jump-starting novel ideas that can either disrupt or complement existing companies. We draw from our cross-functional expertise and collaborate to create these new offerings. We come up with new ideas, execute them, and iterate until the idea is fully implemented. For more details: Currently, we are putting together a team of the best and the brightest We look forward to receiving your application
ABOUT DEPARTMENT
The management team provides the necessary vision, and leadership to drive growth and excellence across all our initiatives while ensuring all aspects of the business are running smoothly.
AREA OF RESPONSIBILITIES
Some of your responsibilities will include:
• Research: Find relevant information on tools, processes, etc for the business.
• Word processing: Prepare reports, correspondence, and other written documents.
Time & Work Management
• Appointment Setting: Act as the point of contact among executives, employees, clients, and other external partners.
• Calendar Management: Manage the CEO's calendar and set up meetings.
• To-Do List Management: Manage information flow in a timely and accurate manner.
Communications
• Call Screening: Manage daily phone calls and provide updates.
• Inbox Management: Filter out irrelevant emails and follow zero inboxes.
• Meeting follow-ups: Take minutes during meetings, assign them to the relevant person, and take timely follow-ups for execution.
• Quality Check: Proofread and edit internal and external communication documents like – memos, emails, presentations, and reports materials for accuracy, completeness, grammar, and format.
Others
• Travel Management: Make travel and accommodation arrangements.
• Budget Management: Rack daily expenses and prepare weekly monthly or quarterly reports.
• Supply Management: Act as an office manager by keeping up with office supply inventory. Order items wherever necessary and stock them in proper places.
• General: Organise and maintain the office filing system.
Requirements
WORK EXPERIENCE
Worked as an Executive Assistant, Personal Assistant or similar role. Work experience at a startup is preferable.
EDUCATION
Graduation degree. Additional degree / certification is a bonus.
SOFTWARE AND APPLICATION
Excellent MS Office knowledge. Familiarity with office gadgets and applications (e.g. Google apps, copy machines, etc).
QUALITIES & CAPABILITIES
• Outstanding organizational and time management skills.
• Excellent verbal and written communication skills.
• Discretion and confidentiality.
Benefits
We offer competitive salaries and benefits.
Requirements
Education & Work experience - We prioritise skills over traditional degrees. But any trainings/ certifications/ projects undertaken/ past internships that demonstrate your deep interest in this field are highly desirable. Software and Applications- MS Office Suite, Notion (preferable) Qualities & Capabilities- Self-motivated Goal and Team Oriented Team player with the ability to collaborate and multi-task with all departments Analytical mindset Experience doing research using multiple sources Strong writing and editing skills Attention to detail Ability to meet deadlines You will be expected to present proof of your qualifications and work experience
This is a remote position.
ALTERNATE TITLES Personal Assistant, Assistant
DEPARTMENT - Management
VENTURE - Project X
REPORTING TO - CEO
We are seeking an experienced, reliable and task-oriented Executive Assistant. The Executive Assistant will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. Develop and sustain a level of professionalism among staff and clientele.
ABOUT COMPANY
Founded in 2020 by Tarang Sanghi, Project X is an innovation lab, based in Jaipur, RJ (India) at its stealth-startup phase. Our lab's designed to create and launch new companies, products and services. It's invaluable in jump-starting novel ideas that can either disrupt or complement existing companies. We draw from our cross-functional expertise and collaborate to create these new offerings. We come up with new ideas, execute them, and iterate until the idea is fully implemented. For more details: Currently, we are putting together a team of the best and the brightest We look forward to receiving your application
ABOUT DEPARTMENT
The management team provides the necessary vision, and leadership to drive growth and excellence across all our initiatives while ensuring all aspects of the business are running smoothly.
AREA OF RESPONSIBILITIES
Some of your responsibilities will include:
• Research: Find relevant information on tools, processes, etc for the business.
• Word processing: Prepare reports, correspondence, and other written documents.
Time & Work Management
• Appointment Setting: Act as the point of contact among executives, employees, clients, and other external partners.
• Calendar Management: Manage the CEO's calendar and set up meetings.
• To-Do List Management: Manage information flow in a timely and accurate manner.
Communications
• Call Screening: Manage daily phone calls and provide updates.
• Inbox Management: Filter out irrelevant emails and follow zero inboxes.
• Meeting follow-ups: Take minutes during meetings, assign them to the relevant person, and take timely follow-ups for execution.
• Quality Check: Proofread and edit internal and external communication documents like – memos, emails, presentations, and reports materials for accuracy, completeness, grammar, and format.
Others
• Travel Management: Make travel and accommodation arrangements.
• Budget Management: Rack daily expenses and prepare weekly monthly or quarterly reports.
• Supply Management: Act as an office manager by keeping up with office supply inventory. Order items wherever necessary and stock them in proper places.
• General: Organise and maintain the office filing system.
Requirements
WORK EXPERIENCE
Worked as an Executive Assistant, Personal Assistant or similar role. Work experience at a startup is preferable.
EDUCATION
Graduation degree. Additional degree / certification is a bonus.
SOFTWARE AND APPLICATION
Excellent MS Office knowledge. Familiarity with office gadgets and applications (e.g. Google apps, copy machines, etc).
QUALITIES & CAPABILITIES
• Outstanding organizational and time management skills.
• Excellent verbal and written communication skills.
• Discretion and confidentiality.
Benefits
We offer competitive salaries and benefits.
Requirements
Education & Work experience - We prioritise skills over traditional degrees. But any trainings/ certifications/ projects undertaken/ past internships that demonstrate your deep interest in this field are highly desirable. Software and Applications- MS Office Suite, Notion (preferable) Qualities & Capabilities- Self-motivated Goal and Team Oriented Team player with the ability to collaborate and multi-task with all departments Analytical mindset Experience doing research using multiple sources Strong writing and editing skills Attention to detail Ability to meet deadlines You will be expected to present proof of your qualifications and work experience
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant to CEO| Management position is now open for candidates interested in the Admin Executive sector. This role in Jaipur offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.
