Job Description
Job Summary:
We are seeking a highly motivated and detail-oriented Executive Secretary to provide administrative support to our CEO. The ideal candidate will have excellent organizational skills, exceptional attention to detail, and strong communication skills. As the Executive Secretary to the CEO, you will be responsible for ensuring the smooth operation of the CEO's office and providing high-level administrative support.
Key Responsibilities:
● Manage the CEO's calendar, schedule meetings, and appointments, document Minutes of Meetings after every meeting
● Handle social media engagements on our Twitter and LinkedIn pages
● Handle all incoming communication, including phone calls, emails, and letters, and respond to inquiries promptly.
● Prepare reports, presentations, pitch decks, memos, letters, and other documents as needed.
● Prepare weekly accounting, filing bills and making entries in Zoho Books accounting software (no previous accounting knowledge required)
● Prepare monthly GST documents on a monthly basis
● Preparing grant applications and due diligence documentation
● Monitoring and following up with the team, on daily check-in and prompt to record work progress in a project management portal
● Conduct online research and gather data to prepare reports and presentations.
● Maintain accurate and up-to-date records and files.
● Organize and coordinate meetings, events, and conferences.
● Manage confidential information and sensitive documents with discretion and professionalism.
● Perform other duties as assigned by the CEO.
Qualifications:
● Bachelor's degree in Business Administration, Management, communication or a related field
● Freshers and Junior candidates with Minimum 1 year of experience in a similar role
What we are looking for:
● Strong organizational and time management skills
● Strong interpersonal skills and clear team communication skills
● Excellent written and verbal communication skills
● Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
● Growth mindset, with the ability to quickly grasp and learn new skills
● Ability to work independently and manage multiple priorities
● Strong problem-solving and decision-making skills
● Have a sense of graphic design elements
● Ability to maintain confidentiality and handle sensitive information with discretion
● Passionate about assistive technology and making a positive impact in the world
Perks & Benefits:
● Salary package of Rs. 2,60,000 LPA
● Flexible work timings
● Opportunity to build personal and professional connections
● Learning opportunity to work with a mission driven team, growth mindset, continuous upskilling and a culture with openness for feedback
● Opportunity to work with a dynamic and passionate team.
How to apply:
If you are excited for this opportunity, please write to us at , along with
● Cover Letter- Detailing your suitability for this position, with specific examples
● Resume- We would like to know more of your extracurricular activities- leadership
positions, organizing events, public speaking,
● Work samples is a plus- we would like to read your blogs and social media pages that you have developed, to get to know your communication skills better
About the Company:
We are dVerse Technologies, a startup company, based in IIT Madras Research Park is committed to designing, developing and providing cutting-edge assistive technology solutions to help people with disabilities overcome barriers and be employable in mainstream jobs. Our team is composed of highly dedicated individuals who are passionate about making a positive impact in the world
We are seeking a highly motivated and detail-oriented Executive Secretary to provide administrative support to our CEO. The ideal candidate will have excellent organizational skills, exceptional attention to detail, and strong communication skills. As the Executive Secretary to the CEO, you will be responsible for ensuring the smooth operation of the CEO's office and providing high-level administrative support.
Key Responsibilities:
● Manage the CEO's calendar, schedule meetings, and appointments, document Minutes of Meetings after every meeting
● Handle social media engagements on our Twitter and LinkedIn pages
● Handle all incoming communication, including phone calls, emails, and letters, and respond to inquiries promptly.
● Prepare reports, presentations, pitch decks, memos, letters, and other documents as needed.
● Prepare weekly accounting, filing bills and making entries in Zoho Books accounting software (no previous accounting knowledge required)
● Prepare monthly GST documents on a monthly basis
● Preparing grant applications and due diligence documentation
● Monitoring and following up with the team, on daily check-in and prompt to record work progress in a project management portal
● Conduct online research and gather data to prepare reports and presentations.
● Maintain accurate and up-to-date records and files.
● Organize and coordinate meetings, events, and conferences.
● Manage confidential information and sensitive documents with discretion and professionalism.
● Perform other duties as assigned by the CEO.
Qualifications:
● Bachelor's degree in Business Administration, Management, communication or a related field
● Freshers and Junior candidates with Minimum 1 year of experience in a similar role
What we are looking for:
● Strong organizational and time management skills
● Strong interpersonal skills and clear team communication skills
● Excellent written and verbal communication skills
● Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
● Growth mindset, with the ability to quickly grasp and learn new skills
● Ability to work independently and manage multiple priorities
● Strong problem-solving and decision-making skills
● Have a sense of graphic design elements
● Ability to maintain confidentiality and handle sensitive information with discretion
● Passionate about assistive technology and making a positive impact in the world
Perks & Benefits:
● Salary package of Rs. 2,60,000 LPA
● Flexible work timings
● Opportunity to build personal and professional connections
● Learning opportunity to work with a mission driven team, growth mindset, continuous upskilling and a culture with openness for feedback
● Opportunity to work with a dynamic and passionate team.
How to apply:
If you are excited for this opportunity, please write to us at , along with
● Cover Letter- Detailing your suitability for this position, with specific examples
● Resume- We would like to know more of your extracurricular activities- leadership
positions, organizing events, public speaking,
● Work samples is a plus- we would like to read your blogs and social media pages that you have developed, to get to know your communication skills better
About the Company:
We are dVerse Technologies, a startup company, based in IIT Madras Research Park is committed to designing, developing and providing cutting-edge assistive technology solutions to help people with disabilities overcome barriers and be employable in mainstream jobs. Our team is composed of highly dedicated individuals who are passionate about making a positive impact in the world
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant to Chief Executive Officer position is now open for candidates interested in the Admin Executive sector. This role in Chennai offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.
