Job Description
Company :Medical Device Manufacturing.
Job Title : Executive Assistant to MD/CEO
Location: Sanand , Ahmedabad.
Job Purpose
The Executive Assistant to provide high-level administrative, operational, and coordination support to ensure the smooth functioning of the office of MD/CEO. The role requires discretion, strong organizational skills, and the ability to coordinate across departments in a manufacturing setup.
Coordination & Communication
• Coordinate with production, QA-QC, purchase, sales, finance, HR, Regulatory affairs , PPIC and maintenance teams
• Prepare notes / minutes of all meetings and follow up on action points from meetings and ensure timely execution
• Liaise with vendors, customers, auditors, bankers, and government officials when required
Business & Operational Support
• Assist MD/ CEO in tracking production schedules, delivery timelines, and key business metrics
• Prepare MIS reports, dashboards, and summaries for review
• Support MD/CEO in strategic planning, audits, and compliance-related activities
• Help organize factory visits, reviews, and management meetings
Personal & Confidential Assistance
• Handle sensitive and confidential information with integrity
• Manage personal tasks assigned by MD/CEO if required
• Ensure smooth day-to-day functioning of the MD/CEO office
Administrative Support
• Manage the MD/CEO's calendar, appointments, meetings, and travel arrangements
• Draft, review, and manage emails, letters, reports, and presentations
• Maintain confidential files, records, and documents
• Act as the first point of contact between the MD/CEO and internal/external stakeholders
Key Requirements
• Candidate should be Engineering Graduate preferably with qualification in Business Management / Operations, with 10 to 15 years of experience, with last 5 years in similar role.
• Expertise in MS Office (Excel, Word, PowerPoint, Outlook).
• Excellent communication skill and ability to coordinate across the functions in the organization.
• Proactive, detail oriented and solution based focused mindset
Contact person
Ansuya Satish
9824XXXXXX
[email protected]
Job Title : Executive Assistant to MD/CEO
Location: Sanand , Ahmedabad.
Job Purpose
The Executive Assistant to provide high-level administrative, operational, and coordination support to ensure the smooth functioning of the office of MD/CEO. The role requires discretion, strong organizational skills, and the ability to coordinate across departments in a manufacturing setup.
Coordination & Communication
• Coordinate with production, QA-QC, purchase, sales, finance, HR, Regulatory affairs , PPIC and maintenance teams
• Prepare notes / minutes of all meetings and follow up on action points from meetings and ensure timely execution
• Liaise with vendors, customers, auditors, bankers, and government officials when required
Business & Operational Support
• Assist MD/ CEO in tracking production schedules, delivery timelines, and key business metrics
• Prepare MIS reports, dashboards, and summaries for review
• Support MD/CEO in strategic planning, audits, and compliance-related activities
• Help organize factory visits, reviews, and management meetings
Personal & Confidential Assistance
• Handle sensitive and confidential information with integrity
• Manage personal tasks assigned by MD/CEO if required
• Ensure smooth day-to-day functioning of the MD/CEO office
Administrative Support
• Manage the MD/CEO's calendar, appointments, meetings, and travel arrangements
• Draft, review, and manage emails, letters, reports, and presentations
• Maintain confidential files, records, and documents
• Act as the first point of contact between the MD/CEO and internal/external stakeholders
Key Requirements
• Candidate should be Engineering Graduate preferably with qualification in Business Management / Operations, with 10 to 15 years of experience, with last 5 years in similar role.
• Expertise in MS Office (Excel, Word, PowerPoint, Outlook).
• Excellent communication skill and ability to coordinate across the functions in the organization.
• Proactive, detail oriented and solution based focused mindset
Contact person
Ansuya Satish
9824XXXXXX
[email protected]
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant to Managing Director position is now open for candidates interested in the Human Resource (HR) Jobs sector. This role in Sanand offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Human Resource (HR) Jobs is a plus.
