Job Description
Working hours: 37.5 hours per week, Monday to Friday
Duration: Permanent
Location: Melbourne
Job Ref: 204829
About the role
Ansvar Australia, proudly part of the Benefact Group, is a purpose led organisation supporting organisations that protect people and communities. We are entering an exciting period of growth and change and are focused on building strong leadership, capability and culture.
The Executive Assistant to the CEO plays a critical role in supporting the effective operation of the CEO’s office. This role is responsible for managing priorities, coordinating communications, and ensuring executive and governance activities run smoothly and efficiently.
You will work closely with the CEO, the Executive Leadership Team and the Board. This is a hands-on executive support role that combines sound judgement, discretion and the ability to build effective working relationships with practical, day to day delivery.
Why join us?
We are embracing significant organisational change and need innovative thinkers and change makers who want to shape the future, not just be part of it.
Your Voice Matters: Work directly with decision-makers who champion fresh ideas and where you can make a genuine impact.
Diverse Opportunities: As a nimble, dynamic organisation, you’ll gain exposure to challenging projects and cross-functional skills.
Meaningful Work: From our Community Education Programme to protecting heritage buildings and partnering with faith-based and community organisations, your work will make a tangible difference.
Be part of a collaborative, inclusive, ambitious culture committed to making a difference and working towards a more sustainable future. Ranked amongst Australia's Top 40 Best Workplaces to Give Back in 2024, we offer fantastic career and development opportunities, with all of our profits going to charity and good causes.
What you'll be doing
Manage the CEO’s diary, priorities, commitments and competing demands
Ensure the CEO is well prepared for key decisions and engagements through coordination of high-quality briefing materials, papers and presentations
Manage communications and correspondence on behalf of the CEO with sound judgement, professionalism and discretion
Coordinate travel and day to day logistics for the CEO office
Coordinate Executive Leadership Team meetings, including agendas, papers, actions and follow ups
Support Company Secretary activities, including preparation and distribution of Board and Committee packs
Act as a coordination point between the CEO, Executive Leadership Team, Board and Benefact Group stakeholders
Coordinate practical meeting and event requirements, including room bookings, technology set-up, materials and organising catering and refreshments
Anticipate upcoming priorities and practical requirements and manage them proactively
This role includes a mix of high trust executive coordination and practical office support. The successful candidate will be comfortable owning both
What you'll need to have
Significant experience supporting a CEO, Executive Director or senior C suite leader
Experience coordinating executive or Board meetings, papers and actions
Strong proficiency in Microsoft Office and executive office tools
Excellent organisation, communication and stakeholder management skills
High levels of discretion and sound judgement when handling confidential matters
A proactive, practical mindset and willingness to manage both complex and routine tasks
What makes you stand out
Experience in financial services, insurance or a regulated environment is desirable
What we offer
A competitive salary - let's discuss it
Flexible, Hybrid working in modern CBD offices
Generous industry performance bonuses
Generous annual leave plus birthday, well-being, paid parental, volunteering & more
Tailored professional development programs
Recognised as the Best Australian Workplace for Fathers (2025)
Good Company Award Winner (2025)
Hear from the CEO
“A great Executive Assistant creates space for leaders to do their best work by making sure the fundamentals are handled exceptionally well. This role is about trust, reliability and follow through. From preparing the CEO and leadership team for important decisions, to ensuring meetings and logistics run smoothly. If you take pride in supporting others and getting the details right, you’ll be highly valued here."
About us
At Ansvar Insurance, we are transforming the way we operate. As specialists in the Care, Community, Faith, Education, and Heritage sectors, we are modernising our business while staying true to our purpose - protecting those who serve others.
Benefact Group is a unique international financial services Group made up of over 30 businesses. We believe it’s essential to attract, empower, grow and reward talented people, offering fantastic opportunities for career and personal development. Our giving ethos, 135-year history and the diversity of what we do, has enabled us to build a culture of kindness, great ambition, and of passionate people driven to do better and be better.
At Benefact Group, we are committed to creating an inclusive culture and building an environment where each and every one of us feels valued and respected. We are a community made up of people with a range of different backgrounds, abilities, perspectives, beliefs and interests and we value the strength this brings to us as a Group. We welcome applications from everyone.
If you need any additional support during the recruitment process, then please let us know.
Duration: Permanent
Location: Melbourne
Job Ref: 204829
About the role
Ansvar Australia, proudly part of the Benefact Group, is a purpose led organisation supporting organisations that protect people and communities. We are entering an exciting period of growth and change and are focused on building strong leadership, capability and culture.
The Executive Assistant to the CEO plays a critical role in supporting the effective operation of the CEO’s office. This role is responsible for managing priorities, coordinating communications, and ensuring executive and governance activities run smoothly and efficiently.
You will work closely with the CEO, the Executive Leadership Team and the Board. This is a hands-on executive support role that combines sound judgement, discretion and the ability to build effective working relationships with practical, day to day delivery.
Why join us?
We are embracing significant organisational change and need innovative thinkers and change makers who want to shape the future, not just be part of it.
Your Voice Matters: Work directly with decision-makers who champion fresh ideas and where you can make a genuine impact.
Diverse Opportunities: As a nimble, dynamic organisation, you’ll gain exposure to challenging projects and cross-functional skills.
Meaningful Work: From our Community Education Programme to protecting heritage buildings and partnering with faith-based and community organisations, your work will make a tangible difference.
Be part of a collaborative, inclusive, ambitious culture committed to making a difference and working towards a more sustainable future. Ranked amongst Australia's Top 40 Best Workplaces to Give Back in 2024, we offer fantastic career and development opportunities, with all of our profits going to charity and good causes.
What you'll be doing
Manage the CEO’s diary, priorities, commitments and competing demands
Ensure the CEO is well prepared for key decisions and engagements through coordination of high-quality briefing materials, papers and presentations
Manage communications and correspondence on behalf of the CEO with sound judgement, professionalism and discretion
Coordinate travel and day to day logistics for the CEO office
Coordinate Executive Leadership Team meetings, including agendas, papers, actions and follow ups
Support Company Secretary activities, including preparation and distribution of Board and Committee packs
Act as a coordination point between the CEO, Executive Leadership Team, Board and Benefact Group stakeholders
Coordinate practical meeting and event requirements, including room bookings, technology set-up, materials and organising catering and refreshments
Anticipate upcoming priorities and practical requirements and manage them proactively
This role includes a mix of high trust executive coordination and practical office support. The successful candidate will be comfortable owning both
What you'll need to have
Significant experience supporting a CEO, Executive Director or senior C suite leader
Experience coordinating executive or Board meetings, papers and actions
Strong proficiency in Microsoft Office and executive office tools
Excellent organisation, communication and stakeholder management skills
High levels of discretion and sound judgement when handling confidential matters
A proactive, practical mindset and willingness to manage both complex and routine tasks
What makes you stand out
Experience in financial services, insurance or a regulated environment is desirable
What we offer
A competitive salary - let's discuss it
Flexible, Hybrid working in modern CBD offices
Generous industry performance bonuses
Generous annual leave plus birthday, well-being, paid parental, volunteering & more
Tailored professional development programs
Recognised as the Best Australian Workplace for Fathers (2025)
Good Company Award Winner (2025)
Hear from the CEO
“A great Executive Assistant creates space for leaders to do their best work by making sure the fundamentals are handled exceptionally well. This role is about trust, reliability and follow through. From preparing the CEO and leadership team for important decisions, to ensuring meetings and logistics run smoothly. If you take pride in supporting others and getting the details right, you’ll be highly valued here."
About us
At Ansvar Insurance, we are transforming the way we operate. As specialists in the Care, Community, Faith, Education, and Heritage sectors, we are modernising our business while staying true to our purpose - protecting those who serve others.
Benefact Group is a unique international financial services Group made up of over 30 businesses. We believe it’s essential to attract, empower, grow and reward talented people, offering fantastic opportunities for career and personal development. Our giving ethos, 135-year history and the diversity of what we do, has enabled us to build a culture of kindness, great ambition, and of passionate people driven to do better and be better.
At Benefact Group, we are committed to creating an inclusive culture and building an environment where each and every one of us feels valued and respected. We are a community made up of people with a range of different backgrounds, abilities, perspectives, beliefs and interests and we value the strength this brings to us as a Group. We welcome applications from everyone.
If you need any additional support during the recruitment process, then please let us know.
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant to the CEO position is now open for candidates interested in the Admin Executive sector. This role in Melbourne offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.