Job Description
Profile insights
Here’s how the job qualifications align with your profile.
Skills
Office experience
IT
AI
Communication skills
Do you have experience in Office experience?
Job details
Here’s how the job details align with your profile.
Pay
£30,001 - £50,000 a year
Job type
Part-time
Full-time
Location
London•Hybrid work
Benefits
Pulled from the full job description
Annual leave
Childcare
Company pension
Employee discount
Flexible schedule
Full job description
General Information
Salary
The national salary range is £34,140 - £37,105, London salary range is £38,661 - £42,019. Your salary will be dependent on your base location.
Working Pattern
Full Time, Part Time, Part Time/Job Share, Flexible Working
Vacancy Approach
Cross Government
Location
London, National
Region
London, National
Closing Date
28-Jul-2026
Post Type
Permanent
Civil Service Grade
HEO
Number of jobs available
1
Reserve List
12 Months
Job ID
7803
Descriptions & requirements
Job description
Executive Assistant to the Director of Service Strategy and Transformation
HEO
The Service, Strategy and Transformation Directorate is recruiting permanently for a HEO Executive Assistant to the Director. This campaign is open to current civil servants on level transfer and suitable candidates on promotion.
Location:
Successful candidates will have the option to be based in our London HQ or one of our National locations.
We offer a hybrid working model, allowing for a balance between remote work and time spent in your base location. Please note that this role will require regular travel to our London HQ (102 Petty France).
Ways of Working
At the MoJ we believe and promote alternative ways of working, these roles are available as:
Full-time, part-time or the option to job share
Flexible working patterns
If we receive applications from more suitable candidates than we have vacancies for at this time, we may hold suitable applicants on a reserve list for 12 months, and future vacancies requiring the same skills and experience could be offered to candidates on the reserve list without a new competition.
We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce and pride ourselves as being an employer of choice. To find out more about how we champion diversity and inclusion in the workplace, visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity
Salary
Existing Civil Servants will have their salary calculated in accordance with the Department’s pay on transfer / pay on promotion rules.
Security Clearance
This role requires National Security Vetting given the access to sensitive information afforded by the job role. You can find more information by reviewing the information held in the following links:
United Kingdom Security Vetting: Applicant - GOV.UK (www.gov.uk)
The vetting charter - GOV.UK (www.gov.uk)
In addition, t is a minimum UK residency requirement set by the Cabinet Office which is dependent on the security level required for the role.
This role requires SC and to be eligible to apply for this role you should have been present in the UK continuously for the past 5 years.
The Ministry of Justice (MoJ)
MoJ is the largest government department, employing over 90,000 people with a budget of approximately £10 billion. Each year, millions of people use our services across the UK - including at 500 courts and tribunals, and 133 prisons in England and Wales.
Further information can be found at https://www.gov.uk/government/organisations/ministry-of-justice
This role sits within the Service Strategy & Transformation Directorate (SS&T). We are responsible for:
Working across the Service Transformation Group (with Justice Digital, the Legal Aid Agency, Office of the Public Guardian and the Criminal Injuries Compensation Authority), to understand and drive collaboration on current transformation and digital plans
Supporting digital development and innovation to enhance the victim experience throughout the criminal justice (CJ) process, implement recommendations from the Independent Sentencing Review and support probation workers in His Majesty’s Prison and Probation Service (HMPPS)
Identifying, encouraging and delivering new ways of working, acting as a critical friend to delivery partners and collaborating with a wider range of stakeholders to improve experiences for those in the CJ system.
Identifying cross-cutting transformation opportunities across the Ministry of Justice that can drive cutting-edge digital delivery, user experience, efficiencies and delivery of policy goals
Baselining and supporting performance and prioritisation across the Service Transformation Group
Bringing together all areas of the Group to collectively create a clear and compelling narrative for delivery over the next 3-5 years.
Engaging across the Ministry of Justice and its agencies to gain buy-in and support for our initiatives.
Supporting the Director General for Service Transformation with strategic and analytical activity.
Diary Manager - the role
This is an exciting opportunity to join a new and innovative Directorate within the MoJ and the Executive Assistant role sits within the Private Office for the Director of SS&T. The post holder will be responsible for:
Diary & Time Management:
Managing daily and strategic diary planning for the Directors, using effective judgement to independently review, summarise and prioritise tasks and push back w
necessary.
Ensuring efficient scheduling, and alignment with priorities, and being able to swiftly adapt to potentially last-minute changes.
Briefing & Preparation:
Prepare and lead on daily diary packs and technical briefings, developing a high-level understanding of key business priorities to ensure principals are fully equipped for meetings.
Correspondence & Invitations:
Manage incoming invitations and support planning and logistics for visits, including preparation of materials and follow-up actions.
Advice & Decision Support:
Review complex information, to support timely, informed decision-making by the Director and coordinate with Private Office and wider directorate to communicate advice and guidance.
Stakeholder Engagement:
Build and maintain strong relationships across the Department, including senior leadership, to enable early issue identification and effective collaboration.
Communicating effectively with senior stakeholders on behalf of the Director, demonstrating excellent interpersonal skills and knowledge of business area.
AI & Corporate Workstreams
Act as the lead for the AI and Corporate Workstreams in the directorate. Championing the use of AI and upskilling the wider team.
Lead on the implementation of key corporate workstreams for the directorate, sourcing volunteers and overseeing the development of action plans.
Issue clear communication on new initiatives or updates and providing support and guidance w
needed.
Take responsibility to solve any problems that arise, finding solutions both independently and with the support of the PO team.
Skills and Experience
Narrative Required
Essential:
Previous experience as an Executive Assistant or similar role and experience working with senior leaders and stakeholders (LEAD CRITERIA)
Demonstrably excellent communication and engagement skills, with a good ability to persuade and influence others.
A track record of being a team player, working well with others in a high-pressure environment.
Be highly organised and able to juggle competing priorities, often to tight timescales.
Able to have clear accountability and ownership of tasks, whilst also knowing when to ask for help.
The ability to remain calm under pressure.
Strong ability to upwardly manage and challenge upwards.
Desirable:
Private Office experience in an organisation of significant size and complexity.
A digital or transformation background.
An understanding of the Department and/or its strategy and priorities.
Candidates applying from HMPPS should note that the Ministry of Justice does not have the same conditions of employment as HMPPS. It is the candidate’s responsibility to ensure they are aware of the terms and conditions they will adopt should they be successful.
The MoJ is proud to be Level 3 Disability Confident. Disability Confident is the approach through which we offer guaranteed interviews for all people with disabilities meeting the minimum criteria for the advertised role as set out in the job description.
Application process
You will be assessed against the Civil service success profiles framework.
You must ensure that any evidence submitted as part of your application, including your CV, statement of suitability and behaviour examples, are truthful and factually accurate. Please note that plagiarism can include presenting the ideas and experiences of others, or generated by artificial intelligence, as your own.
Experience
You will be asked to provide a CV outlining your career history.
You will also be asked to upload a Statement of Suitability of no more than 750 words stating what you would bring to the role, by providing examples of how your skills and experience reflect the essential and desirable criteria listed above.
Should we receive a large number of applications, we will sift primarily on the Lead Criteria: Previous experience as an Executive Assistant or similar role and experience working with senior leaders and stakeholders. Successful applicants will then be invited to an interview, testing both behaviours and strengths.
Candidates invited to Interview
Please note that interviews will be carried out remotely via MS Teams
During the panel interview, you will be asked behaviour-based questions to explore in detail what you are capable of, and strengths-based questions to also explore what you enjoy, and your motivations relevant to the job role.
You will be asked by the interview panel to provide examples of how you meet the additional behaviours listed below.
Managing a Quality Service
Communicating and Influencing
Working Together
Please also refer to the CS Behaviours framework for more details at this grade:
https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/717275/CS_Behaviours_2018.pdf
T is no expectation or requirement for you to prepare for the strengths-based questions in advance of the interview, though you may find it helpful to spend some time reflecting on what you enjoy doing and what you do well.
You can refer to the CS Strengths dictionary for more details: Success Profiles - Civil Service Strengths Dictionary (publishing.service.gov.uk)
Interviews are expected to take place August 2026.
Contact information
Please do get in touch if you would like to know more about the role or what it is like working in our team: Aysha.Ali@justice.gov.uk
Annex A - The STAR method
Using the STAR method can help you give examples of relevant experience that you have. It allows you to set the scene, show what you did, and how you did it, and explain the overall outcome.
Situation - Describe the situation you found yourself in. You must describe a specific event or situation. Be sure to give enough detail for the job holder to understand.
W are you?
Who was t with you?
What had happened?
Task - The job holder will want to understand what you tried to achieve from the situation you found yourself in.
What was the task that you had to complete and why?
What did you have to achieve?
Actions - What did you do? The job holder will be looking for information on what you did, how you did it and why. Keep the focus on you. What specific steps did you take and what was your contribution? Remember to include how you did it, and the behaviours you used. Try to use “I” rather than “we” to explain your actions that lead to the result. Be careful not to take credit for something that you did not do.
Results - Don’t be shy about taking credit for your behaviour. Quote specific facts and figures. Explain how the outcome benefitted the organisation or your area. Make the outcomes easily understandable.
What results did the actions produce?
What did you achieve through your actions and did you meet your goals?
Was it a successful outcome? If not, what did you learn from the experience?
Keep the situation and task parts brief. Concentrate on the action and the result. If the result was not entirely successful describe what you learned from this and what you would do differently next time. Make sure you focus on your strengths.
Additional Information
Working Arrangements & Further Information
The MoJ offers Hybrid Working arrangements w business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity.
Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.
For nationally advertised roles: All successful candidates will be appointed to the nearest viable office nearest to their home postcode and on its respective pay scale. This will be at either a HQ building (subject to desk allocation, a Justice Collaboration Centre (JCC) or a Justice Satellite Office (JSO) – See Map. All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity).
For current MoJ employees, your base location will need to be changed to the nearest viable office (to your home postcode), either at a HQ building, JCC or JSO within the National Office Network and moved its location’s respective pay scale (any legacy arrangements/locations will need to be amended).
Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.
MoJ candidates who are on a specialist grade, will be able to retain their grade on lateral transfer.
All candidates who are currently in receipt of Mark Time / Pay Protection should ensure they are familiar with the new policy on permanent and temporary promotion which can be found on the employee intranet.
Flexible working hours
The Ministry of Justice offers a flexible working system in many offices. Standard full time working hours are 37 hours per week. MoJ welcomes part-time, flexible and job-sharing working patterns, w they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the MoJ’s Flexible Working policy.
Benefits
The MoJ offers a range of benefits:
Annual Leave
Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.
T is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.
Pension
The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.
Training
The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
Networks
The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. T are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.
Eligibility
Staff on fixed term appointments must have been recruited through fair and open competition.
Vacancies advertised “cross-government” are only open to all Civil Service employees and employees of accredited non-departmental public bodies (NDPBs) who were appointed on merit following a fair and open competition; or were appointed to a permanent post through an exception in the Civil Service Commissioners' rules.
Support
A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on www.www.GOV.UK or Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
Paid paternity, adoption and maternity leave.
Free annual sight tests for employees who use computer screens.
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order
To Transformative Business Services (0345XXXXXX (Monday to Friday 8am - 6pm) or e mail moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk);
To Ministry of Justice Resourcing team (resourcing-management-office@justice.gov.uk);
To the Civil Service Commission (details available
)
As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.
You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the TBS Recruitment Enquiries Team.
For more information on applying for a role as a candidate with a disability or long-term condition, please watch our animated videos.
Diversity & Inclusion
The Civil Service is committed to attract, retain and invest in talent wver it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy.
Redeployment Interview Scheme
Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ is committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.
MoJ is able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidates will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.
Civil Service Nationality Rules
This job is broadly open to the following groups:
UK nationals
nationals of the Republic of Ireland
nationals of Commonwealth countries who have the right to work in the UK
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules
Reserve list
A reserve list may be held for up to 12 months from which further appointments may be made for the same or similar roles.
Contact Information
MoJ:
If you require any assistance please call 0345XXXXXX (Monday to Friday 8am - 6pm) or e mail moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk
Please quote the job reference 7803
HMPPS
If you require any assistance please call 0345XXXXXX (Monday to Friday 8am - 6pm) or e mail moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk
Please quote the job reference 7803
Job Description Attachment
Executive Assistant to Director of SS&T JD July 25.docx (Job Description Attachment)
Select new file
Application form stage assessments
Experience
We will assess your experience for this role via the following methods
CV or Work History, Statement of Suitability
Statement of Suitability
Guidance for the Statement of Suitability
Please provide a Statement of Suitability of no more than 750 words stating what you would bring to the role, by providing examples of how your skills and experience reflect the essential and desirable criteria listed above.
Should we receive a large number of applications, we will sift primarily on the Lead Criteria: Previous experience as an Executive Assistant or similar role and experience working with senior leaders and stakeholders.
Evidence of Experience
CV or Work History, Statement of Suitability
Interview stage assessments
Interview Dates
Expected August 2026
Behaviours
Managing a Quality Service
Communicating and Influencing
Working Together
Strengths
Strengths will be assessed but these are not shared in advance. To learn more about Strengths and how they are assessed .
Use of Artificial Intelligence (Al)
You must ensure that any evidence submitted as part of your application, including your CV, statement of suitability and behaviour examples, are truthful and factually accurate. Please note that plagiarism can include presenting the ideas and experiences of others, or generated by artificial intelligence, as your own.
Level of security checks required
Security Clearance (SC)
Here’s how the job qualifications align with your profile.
Skills
Office experience
IT
AI
Communication skills
Do you have experience in Office experience?
Job details
Here’s how the job details align with your profile.
Pay
£30,001 - £50,000 a year
Job type
Part-time
Full-time
Location
London•Hybrid work
Benefits
Pulled from the full job description
Annual leave
Childcare
Company pension
Employee discount
Flexible schedule
Full job description
General Information
Salary
The national salary range is £34,140 - £37,105, London salary range is £38,661 - £42,019. Your salary will be dependent on your base location.
Working Pattern
Full Time, Part Time, Part Time/Job Share, Flexible Working
Vacancy Approach
Cross Government
Location
London, National
Region
London, National
Closing Date
28-Jul-2026
Post Type
Permanent
Civil Service Grade
HEO
Number of jobs available
1
Reserve List
12 Months
Job ID
7803
Descriptions & requirements
Job description
Executive Assistant to the Director of Service Strategy and Transformation
HEO
The Service, Strategy and Transformation Directorate is recruiting permanently for a HEO Executive Assistant to the Director. This campaign is open to current civil servants on level transfer and suitable candidates on promotion.
Location:
Successful candidates will have the option to be based in our London HQ or one of our National locations.
We offer a hybrid working model, allowing for a balance between remote work and time spent in your base location. Please note that this role will require regular travel to our London HQ (102 Petty France).
Ways of Working
At the MoJ we believe and promote alternative ways of working, these roles are available as:
Full-time, part-time or the option to job share
Flexible working patterns
If we receive applications from more suitable candidates than we have vacancies for at this time, we may hold suitable applicants on a reserve list for 12 months, and future vacancies requiring the same skills and experience could be offered to candidates on the reserve list without a new competition.
We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce and pride ourselves as being an employer of choice. To find out more about how we champion diversity and inclusion in the workplace, visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity
Salary
Existing Civil Servants will have their salary calculated in accordance with the Department’s pay on transfer / pay on promotion rules.
Security Clearance
This role requires National Security Vetting given the access to sensitive information afforded by the job role. You can find more information by reviewing the information held in the following links:
United Kingdom Security Vetting: Applicant - GOV.UK (www.gov.uk)
The vetting charter - GOV.UK (www.gov.uk)
In addition, t is a minimum UK residency requirement set by the Cabinet Office which is dependent on the security level required for the role.
This role requires SC and to be eligible to apply for this role you should have been present in the UK continuously for the past 5 years.
The Ministry of Justice (MoJ)
MoJ is the largest government department, employing over 90,000 people with a budget of approximately £10 billion. Each year, millions of people use our services across the UK - including at 500 courts and tribunals, and 133 prisons in England and Wales.
Further information can be found at https://www.gov.uk/government/organisations/ministry-of-justice
This role sits within the Service Strategy & Transformation Directorate (SS&T). We are responsible for:
Working across the Service Transformation Group (with Justice Digital, the Legal Aid Agency, Office of the Public Guardian and the Criminal Injuries Compensation Authority), to understand and drive collaboration on current transformation and digital plans
Supporting digital development and innovation to enhance the victim experience throughout the criminal justice (CJ) process, implement recommendations from the Independent Sentencing Review and support probation workers in His Majesty’s Prison and Probation Service (HMPPS)
Identifying, encouraging and delivering new ways of working, acting as a critical friend to delivery partners and collaborating with a wider range of stakeholders to improve experiences for those in the CJ system.
Identifying cross-cutting transformation opportunities across the Ministry of Justice that can drive cutting-edge digital delivery, user experience, efficiencies and delivery of policy goals
Baselining and supporting performance and prioritisation across the Service Transformation Group
Bringing together all areas of the Group to collectively create a clear and compelling narrative for delivery over the next 3-5 years.
Engaging across the Ministry of Justice and its agencies to gain buy-in and support for our initiatives.
Supporting the Director General for Service Transformation with strategic and analytical activity.
Diary Manager - the role
This is an exciting opportunity to join a new and innovative Directorate within the MoJ and the Executive Assistant role sits within the Private Office for the Director of SS&T. The post holder will be responsible for:
Diary & Time Management:
Managing daily and strategic diary planning for the Directors, using effective judgement to independently review, summarise and prioritise tasks and push back w
necessary.
Ensuring efficient scheduling, and alignment with priorities, and being able to swiftly adapt to potentially last-minute changes.
Briefing & Preparation:
Prepare and lead on daily diary packs and technical briefings, developing a high-level understanding of key business priorities to ensure principals are fully equipped for meetings.
Correspondence & Invitations:
Manage incoming invitations and support planning and logistics for visits, including preparation of materials and follow-up actions.
Advice & Decision Support:
Review complex information, to support timely, informed decision-making by the Director and coordinate with Private Office and wider directorate to communicate advice and guidance.
Stakeholder Engagement:
Build and maintain strong relationships across the Department, including senior leadership, to enable early issue identification and effective collaboration.
Communicating effectively with senior stakeholders on behalf of the Director, demonstrating excellent interpersonal skills and knowledge of business area.
AI & Corporate Workstreams
Act as the lead for the AI and Corporate Workstreams in the directorate. Championing the use of AI and upskilling the wider team.
Lead on the implementation of key corporate workstreams for the directorate, sourcing volunteers and overseeing the development of action plans.
Issue clear communication on new initiatives or updates and providing support and guidance w
needed.
Take responsibility to solve any problems that arise, finding solutions both independently and with the support of the PO team.
Skills and Experience
Narrative Required
Essential:
Previous experience as an Executive Assistant or similar role and experience working with senior leaders and stakeholders (LEAD CRITERIA)
Demonstrably excellent communication and engagement skills, with a good ability to persuade and influence others.
A track record of being a team player, working well with others in a high-pressure environment.
Be highly organised and able to juggle competing priorities, often to tight timescales.
Able to have clear accountability and ownership of tasks, whilst also knowing when to ask for help.
The ability to remain calm under pressure.
Strong ability to upwardly manage and challenge upwards.
Desirable:
Private Office experience in an organisation of significant size and complexity.
A digital or transformation background.
An understanding of the Department and/or its strategy and priorities.
Candidates applying from HMPPS should note that the Ministry of Justice does not have the same conditions of employment as HMPPS. It is the candidate’s responsibility to ensure they are aware of the terms and conditions they will adopt should they be successful.
The MoJ is proud to be Level 3 Disability Confident. Disability Confident is the approach through which we offer guaranteed interviews for all people with disabilities meeting the minimum criteria for the advertised role as set out in the job description.
Application process
You will be assessed against the Civil service success profiles framework.
You must ensure that any evidence submitted as part of your application, including your CV, statement of suitability and behaviour examples, are truthful and factually accurate. Please note that plagiarism can include presenting the ideas and experiences of others, or generated by artificial intelligence, as your own.
Experience
You will be asked to provide a CV outlining your career history.
You will also be asked to upload a Statement of Suitability of no more than 750 words stating what you would bring to the role, by providing examples of how your skills and experience reflect the essential and desirable criteria listed above.
Should we receive a large number of applications, we will sift primarily on the Lead Criteria: Previous experience as an Executive Assistant or similar role and experience working with senior leaders and stakeholders. Successful applicants will then be invited to an interview, testing both behaviours and strengths.
Candidates invited to Interview
Please note that interviews will be carried out remotely via MS Teams
During the panel interview, you will be asked behaviour-based questions to explore in detail what you are capable of, and strengths-based questions to also explore what you enjoy, and your motivations relevant to the job role.
You will be asked by the interview panel to provide examples of how you meet the additional behaviours listed below.
Managing a Quality Service
Communicating and Influencing
Working Together
Please also refer to the CS Behaviours framework for more details at this grade:
https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/717275/CS_Behaviours_2018.pdf
T is no expectation or requirement for you to prepare for the strengths-based questions in advance of the interview, though you may find it helpful to spend some time reflecting on what you enjoy doing and what you do well.
You can refer to the CS Strengths dictionary for more details: Success Profiles - Civil Service Strengths Dictionary (publishing.service.gov.uk)
Interviews are expected to take place August 2026.
Contact information
Please do get in touch if you would like to know more about the role or what it is like working in our team: Aysha.Ali@justice.gov.uk
Annex A - The STAR method
Using the STAR method can help you give examples of relevant experience that you have. It allows you to set the scene, show what you did, and how you did it, and explain the overall outcome.
Situation - Describe the situation you found yourself in. You must describe a specific event or situation. Be sure to give enough detail for the job holder to understand.
W are you?
Who was t with you?
What had happened?
Task - The job holder will want to understand what you tried to achieve from the situation you found yourself in.
What was the task that you had to complete and why?
What did you have to achieve?
Actions - What did you do? The job holder will be looking for information on what you did, how you did it and why. Keep the focus on you. What specific steps did you take and what was your contribution? Remember to include how you did it, and the behaviours you used. Try to use “I” rather than “we” to explain your actions that lead to the result. Be careful not to take credit for something that you did not do.
Results - Don’t be shy about taking credit for your behaviour. Quote specific facts and figures. Explain how the outcome benefitted the organisation or your area. Make the outcomes easily understandable.
What results did the actions produce?
What did you achieve through your actions and did you meet your goals?
Was it a successful outcome? If not, what did you learn from the experience?
Keep the situation and task parts brief. Concentrate on the action and the result. If the result was not entirely successful describe what you learned from this and what you would do differently next time. Make sure you focus on your strengths.
Additional Information
Working Arrangements & Further Information
The MoJ offers Hybrid Working arrangements w business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity.
Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.
For nationally advertised roles: All successful candidates will be appointed to the nearest viable office nearest to their home postcode and on its respective pay scale. This will be at either a HQ building (subject to desk allocation, a Justice Collaboration Centre (JCC) or a Justice Satellite Office (JSO) – See Map. All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity).
For current MoJ employees, your base location will need to be changed to the nearest viable office (to your home postcode), either at a HQ building, JCC or JSO within the National Office Network and moved its location’s respective pay scale (any legacy arrangements/locations will need to be amended).
Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.
MoJ candidates who are on a specialist grade, will be able to retain their grade on lateral transfer.
All candidates who are currently in receipt of Mark Time / Pay Protection should ensure they are familiar with the new policy on permanent and temporary promotion which can be found on the employee intranet.
Flexible working hours
The Ministry of Justice offers a flexible working system in many offices. Standard full time working hours are 37 hours per week. MoJ welcomes part-time, flexible and job-sharing working patterns, w they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the MoJ’s Flexible Working policy.
Benefits
The MoJ offers a range of benefits:
Annual Leave
Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.
T is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.
Pension
The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.
Training
The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
Networks
The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. T are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.
Eligibility
Staff on fixed term appointments must have been recruited through fair and open competition.
Vacancies advertised “cross-government” are only open to all Civil Service employees and employees of accredited non-departmental public bodies (NDPBs) who were appointed on merit following a fair and open competition; or were appointed to a permanent post through an exception in the Civil Service Commissioners' rules.
Support
A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on www.www.GOV.UK or Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
Paid paternity, adoption and maternity leave.
Free annual sight tests for employees who use computer screens.
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order
To Transformative Business Services (0345XXXXXX (Monday to Friday 8am - 6pm) or e mail moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk);
To Ministry of Justice Resourcing team (resourcing-management-office@justice.gov.uk);
To the Civil Service Commission (details available
)
As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.
You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the TBS Recruitment Enquiries Team.
For more information on applying for a role as a candidate with a disability or long-term condition, please watch our animated videos.
Diversity & Inclusion
The Civil Service is committed to attract, retain and invest in talent wver it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy.
Redeployment Interview Scheme
Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ is committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.
MoJ is able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidates will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.
Civil Service Nationality Rules
This job is broadly open to the following groups:
UK nationals
nationals of the Republic of Ireland
nationals of Commonwealth countries who have the right to work in the UK
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules
Reserve list
A reserve list may be held for up to 12 months from which further appointments may be made for the same or similar roles.
Contact Information
MoJ:
If you require any assistance please call 0345XXXXXX (Monday to Friday 8am - 6pm) or e mail moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk
Please quote the job reference 7803
HMPPS
If you require any assistance please call 0345XXXXXX (Monday to Friday 8am - 6pm) or e mail moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk
Please quote the job reference 7803
Job Description Attachment
Executive Assistant to Director of SS&T JD July 25.docx (Job Description Attachment)
Select new file
Application form stage assessments
Experience
We will assess your experience for this role via the following methods
CV or Work History, Statement of Suitability
Statement of Suitability
Guidance for the Statement of Suitability
Please provide a Statement of Suitability of no more than 750 words stating what you would bring to the role, by providing examples of how your skills and experience reflect the essential and desirable criteria listed above.
Should we receive a large number of applications, we will sift primarily on the Lead Criteria: Previous experience as an Executive Assistant or similar role and experience working with senior leaders and stakeholders.
Evidence of Experience
CV or Work History, Statement of Suitability
Interview stage assessments
Interview Dates
Expected August 2026
Behaviours
Managing a Quality Service
Communicating and Influencing
Working Together
Strengths
Strengths will be assessed but these are not shared in advance. To learn more about Strengths and how they are assessed .
Use of Artificial Intelligence (Al)
You must ensure that any evidence submitted as part of your application, including your CV, statement of suitability and behaviour examples, are truthful and factually accurate. Please note that plagiarism can include presenting the ideas and experiences of others, or generated by artificial intelligence, as your own.
Level of security checks required
Security Clearance (SC)
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant to the Director of Service Strategy and Transformation position is now open for candidates interested in the Marketing Executive Jobs sector. This role in London offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Marketing Executive Jobs is a plus.
