Job Description
Kinetic Construction Ltd. (Kinetic) Together Building Better
Relationships, Passion, Continuous Improvement
Our core values are a desire to build enduring Relationships, a Passion for our business, and an endeavor for Continuous Improvement in all we do. We focus on teamwork, trust and, most importantly, respect for people.
Our people are the most important factor in our shared success. We provide a collaborative, caring culture, and the support for everyone to succeed, both personally and professionally.
The common passion of the Kinetic Family for continuous improvements guides the decisions and behaviors of everyone in the organization, advancing value for customers, employee empowerment and ongoing industry improvements.
Kinetic is always looking for ways to be better. From our use of the newest technology to our endless search for more efficient methods and processes, everything is derived from our passion for continuous improvement. All our employees are empowered with the mission of reducing waste and delivering better value for our clients and industry partners.
Kinetic is 100% employee owned, employs approximately 200 team members, has been in business for 40 years with offices in Vancouver, Victoria, and Courtenay. If you see yourself as a continuous learner, curious and driven to succeed as a team, we want you to be part of our team.
Kinetic Construction Ltd. has an opportunity within our Vancouver office for an Executive Assistant to provide high-trust, high-caliber administrative and operational support to the President and the Director of Operations of a mid-size, growth-oriented construction company (~200 employees, three branches across BC, ~$300M annual revenues). This role is pivotal in orchestrating executive time, communications, and information flow; preparing executive-level content; ensuring meeting readiness and follow-through; managing complex travel and expenses; and maintaining rigorous confidentiality around sensitive strategic and personnel matters.
Beyond administrative excellence, this EA acts as a force multiplier for organizational efficiency – streamlining workflows, reducing friction, and enabling faster decision-making. By serving as a central coordination point, the EA fosters collaboration across all departments and business units, ensuring alignment on priorities and visibility into high-level issues.
President and Director of Operations consistently operate at peak efficiency, with calendars, priorities, and commitments managed to minimize friction and maximize strategic focus
Executive communications (internal and external) are clear, timely, and aligned with organizational priorities, ensuring stakeholders have accurate and actional information.
All executive meetings are fully prepared with agendas, briefing materials, and decision-support documents; post-meeting actions are tracked and completed promptly
Complex travel itineraries and expense reporting are handled flawlessly, ensuring cost-effectiveness, compliance, and minimal disruption to executive schedules
Sensitive strategic personnel information is safeguarded at all times, reinforcing trust and integrity in executive operations
Administrative processes are streamlined and documented, reducing bottlenecks and enabling faster decision-making across the organization
Act as a central hub for executive priorities, fostering collaboration and alignment among all business units and ensuring visibility into high-level issues
The salary band for this position is $71,017 to $106,525 annually and is based on relevant skills and experience.
Please submit a cover-letter as part of the application.
Key Responsibilities
Executive Calendar & Prioritization
Email & Communication Management
Meeting Orchestration, Minutes and Confidential Notes
Content Development & Executive Deliverables
Travel & Expense management
Stakeholder Coordination
Executive Office Cadence
Cross Department Issue Tracking
Visibility and Reporting
Action Management
Information Flow
Position Specifications
Qualifications
7-10+ years as an Executive Assistant supporting a C-Suite leader in a dynamic environment; construction or adjacent industries preferred
Expert in Microsoft Office (Outlook, Teams, SharePoint, OneDrive, Word, Excel, PowerPoint)
Exceptional writing and editing; comfortable drafting executive-quality materials and client-facing correspondence
Knowledge skills and abilities
Familiarity with construction terminology, project lifecycles and site/branch dynamics an asset
Able to represent the priorities and needs to the President & DOO to
Able to understand and anticipate priorities as they relate to the needs of the business
Fluency with travel platforms and expense tools
Proven record handling sensitive information and privileged notes
Mastery of prioritization, logistics, and time management; thrives amid shifting demands and short lead times
High EQ, composure, and service mindset; able to work across branches and field operations
Understands principles of workflow design and knowledge management to create efficient, repeatable processes
Demonstrates proactive problem-solving by identifying needs early, proposing solutions, and executing effectively
Communicates complex ideas clearly through concise narratives and compelling visuals
Manages priorities and delivers on commitments to maintain executive focus and organizational efficiency
Exercises sound judgement and maintain strict confidentiality regarding sensitive information, including executive notes, personnel matters, and strategic initiatives.
Builds structured systems and repositories to support scalability and knowledge retention
Please submit a cover-letter as part of the application.
Together Building Better
We have a Strong Team to face challenges and issues together
Eligibility for Employee Share Ownership
Competitive Compensation and Bonus structure
Career Development and Training including Mentoring Program and KCL Training Academy
Comprehensive Benefits Package which includes Extended Health, Dental and Vision
Company trust, opportunity, and support to do your best work and Advance
Employee and Family Assistance Program to support Mental and Emotional Health.
Substantial Vacation Time Sick Pay
GRSP Matching Program to support you after your time at Kinetic
Gold Seal Employer committed to supporting employees pursuing their accreditation
Access to the latest industry technology and flexibility to work from home if position allows
Annual company paid events and regular employee-only events put on by Kinetic’s Social Committee
Ongoing apprenticeship support provided through the Kinetic Employee Association (KEA)
Employee Referral Program and Length of Service Recognition
We thank all applicants for their interest; however only those selected to move forward in the application process will be contacte
Relationships, Passion, Continuous Improvement
Our core values are a desire to build enduring Relationships, a Passion for our business, and an endeavor for Continuous Improvement in all we do. We focus on teamwork, trust and, most importantly, respect for people.
Our people are the most important factor in our shared success. We provide a collaborative, caring culture, and the support for everyone to succeed, both personally and professionally.
The common passion of the Kinetic Family for continuous improvements guides the decisions and behaviors of everyone in the organization, advancing value for customers, employee empowerment and ongoing industry improvements.
Kinetic is always looking for ways to be better. From our use of the newest technology to our endless search for more efficient methods and processes, everything is derived from our passion for continuous improvement. All our employees are empowered with the mission of reducing waste and delivering better value for our clients and industry partners.
Kinetic is 100% employee owned, employs approximately 200 team members, has been in business for 40 years with offices in Vancouver, Victoria, and Courtenay. If you see yourself as a continuous learner, curious and driven to succeed as a team, we want you to be part of our team.
Kinetic Construction Ltd. has an opportunity within our Vancouver office for an Executive Assistant to provide high-trust, high-caliber administrative and operational support to the President and the Director of Operations of a mid-size, growth-oriented construction company (~200 employees, three branches across BC, ~$300M annual revenues). This role is pivotal in orchestrating executive time, communications, and information flow; preparing executive-level content; ensuring meeting readiness and follow-through; managing complex travel and expenses; and maintaining rigorous confidentiality around sensitive strategic and personnel matters.
Beyond administrative excellence, this EA acts as a force multiplier for organizational efficiency – streamlining workflows, reducing friction, and enabling faster decision-making. By serving as a central coordination point, the EA fosters collaboration across all departments and business units, ensuring alignment on priorities and visibility into high-level issues.
President and Director of Operations consistently operate at peak efficiency, with calendars, priorities, and commitments managed to minimize friction and maximize strategic focus
Executive communications (internal and external) are clear, timely, and aligned with organizational priorities, ensuring stakeholders have accurate and actional information.
All executive meetings are fully prepared with agendas, briefing materials, and decision-support documents; post-meeting actions are tracked and completed promptly
Complex travel itineraries and expense reporting are handled flawlessly, ensuring cost-effectiveness, compliance, and minimal disruption to executive schedules
Sensitive strategic personnel information is safeguarded at all times, reinforcing trust and integrity in executive operations
Administrative processes are streamlined and documented, reducing bottlenecks and enabling faster decision-making across the organization
Act as a central hub for executive priorities, fostering collaboration and alignment among all business units and ensuring visibility into high-level issues
The salary band for this position is $71,017 to $106,525 annually and is based on relevant skills and experience.
Please submit a cover-letter as part of the application.
Key Responsibilities
Executive Calendar & Prioritization
Email & Communication Management
Meeting Orchestration, Minutes and Confidential Notes
Content Development & Executive Deliverables
Travel & Expense management
Stakeholder Coordination
Executive Office Cadence
Cross Department Issue Tracking
Visibility and Reporting
Action Management
Information Flow
Position Specifications
Qualifications
7-10+ years as an Executive Assistant supporting a C-Suite leader in a dynamic environment; construction or adjacent industries preferred
Expert in Microsoft Office (Outlook, Teams, SharePoint, OneDrive, Word, Excel, PowerPoint)
Exceptional writing and editing; comfortable drafting executive-quality materials and client-facing correspondence
Knowledge skills and abilities
Familiarity with construction terminology, project lifecycles and site/branch dynamics an asset
Able to represent the priorities and needs to the President & DOO to
Able to understand and anticipate priorities as they relate to the needs of the business
Fluency with travel platforms and expense tools
Proven record handling sensitive information and privileged notes
Mastery of prioritization, logistics, and time management; thrives amid shifting demands and short lead times
High EQ, composure, and service mindset; able to work across branches and field operations
Understands principles of workflow design and knowledge management to create efficient, repeatable processes
Demonstrates proactive problem-solving by identifying needs early, proposing solutions, and executing effectively
Communicates complex ideas clearly through concise narratives and compelling visuals
Manages priorities and delivers on commitments to maintain executive focus and organizational efficiency
Exercises sound judgement and maintain strict confidentiality regarding sensitive information, including executive notes, personnel matters, and strategic initiatives.
Builds structured systems and repositories to support scalability and knowledge retention
Please submit a cover-letter as part of the application.
Together Building Better
We have a Strong Team to face challenges and issues together
Eligibility for Employee Share Ownership
Competitive Compensation and Bonus structure
Career Development and Training including Mentoring Program and KCL Training Academy
Comprehensive Benefits Package which includes Extended Health, Dental and Vision
Company trust, opportunity, and support to do your best work and Advance
Employee and Family Assistance Program to support Mental and Emotional Health.
Substantial Vacation Time Sick Pay
GRSP Matching Program to support you after your time at Kinetic
Gold Seal Employer committed to supporting employees pursuing their accreditation
Access to the latest industry technology and flexibility to work from home if position allows
Annual company paid events and regular employee-only events put on by Kinetic’s Social Committee
Ongoing apprenticeship support provided through the Kinetic Employee Association (KEA)
Employee Referral Program and Length of Service Recognition
We thank all applicants for their interest; however only those selected to move forward in the application process will be contacte
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant to the President and the Director of Operations position is now open for candidates interested in the Admin Executive sector. This role in Richmond offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.