Job Description
ELC for employees
Ensure timely completion of Confirmation process, transfer process and separation process ensuring good experience for the employee. Address employee queries in this regard.
Query Resolution - Any query regarding policy clarification/employee life cycle processes to be resolved to its conclusion within 20 days through Sampark Helpdesk/Calls/mails.
Proactively ensuring better understanding of policies and processes in officers through communication during open houses induction programmes, mailers, etc.
Preparing Exit Trackers & Anlaysing the Attrition data.
Recruitment
Smooth recruitment process being conducted - either by self or through the branch OA
After selection carry out joining formalities in time - appointment letters to be shared on date of joining.
Maintaining a recruitment source performance tracker - focussing on zero cost processes referrals, naukri, etc.
Maintaining employee file and preparation of Monthly Manpower Report & maintaining Recruitment status sheet. Managing and maintaining manning data and highlighting discrepancies.
Ensuring joining mails, Circular information
Conference calls with new joiners to ensure smooth first few days and providing
HRIT and Payroll
Ensure necessary actions in HRIT have been taken on time and provide payroll input on time
Correcting HRIT data to match actual employee data as and when required
Compilation & checking of Payroll input (Across Divisions) & Additions to payroll input sending it to Payroll Department on the given deadlines.
Compiling & Sending the Mediclaim Data from all divisions, & sending it to Corporate Finance team on monthly deadlines.
Automation of reports on the system, Conduct data audits and systems checks to report issues.
Learning and Development
Compilation of learning needs from the HRIT system and analyzing to arrive at key learning agenda for the year
Timely and effective Implementation of learning interventions like ECA, LEAD and other interventions as planned with necessary tie-ups with vendors, hotels, etc. Handling logistical arrangements for participants and trainers.
Use of the 3i portal for creation of courses, assignments, data reporting. Driving use of e-learning courses on 3i portal. 3i Administration agenda.
Compilation of learning reports, feedback reports and suggesting improvements
Driving follow-up action with employees on learning agenda
Bill Processing and Vendor Management
Getting all necessary documents from vendors, processing the bill in the correct format, highlighting any approvals required, sharing status of bill processing back to the vendor. All bills should be processed by 30 days of invoice being received
Engagement
Newsletters and other communication
Unit and Market visits to establish rapport with officers and Unit Heads
PAPF
Report generation and communication for PFMS at various stages of the process
Timely Follow ups on ensuring completion and support for ensuring system readiness
Ensure timely completion of Confirmation process, transfer process and separation process ensuring good experience for the employee. Address employee queries in this regard.
Query Resolution - Any query regarding policy clarification/employee life cycle processes to be resolved to its conclusion within 20 days through Sampark Helpdesk/Calls/mails.
Proactively ensuring better understanding of policies and processes in officers through communication during open houses induction programmes, mailers, etc.
Preparing Exit Trackers & Anlaysing the Attrition data.
Recruitment
Smooth recruitment process being conducted - either by self or through the branch OA
After selection carry out joining formalities in time - appointment letters to be shared on date of joining.
Maintaining a recruitment source performance tracker - focussing on zero cost processes referrals, naukri, etc.
Maintaining employee file and preparation of Monthly Manpower Report & maintaining Recruitment status sheet. Managing and maintaining manning data and highlighting discrepancies.
Ensuring joining mails, Circular information
Conference calls with new joiners to ensure smooth first few days and providing
HRIT and Payroll
Ensure necessary actions in HRIT have been taken on time and provide payroll input on time
Correcting HRIT data to match actual employee data as and when required
Compilation & checking of Payroll input (Across Divisions) & Additions to payroll input sending it to Payroll Department on the given deadlines.
Compiling & Sending the Mediclaim Data from all divisions, & sending it to Corporate Finance team on monthly deadlines.
Automation of reports on the system, Conduct data audits and systems checks to report issues.
Learning and Development
Compilation of learning needs from the HRIT system and analyzing to arrive at key learning agenda for the year
Timely and effective Implementation of learning interventions like ECA, LEAD and other interventions as planned with necessary tie-ups with vendors, hotels, etc. Handling logistical arrangements for participants and trainers.
Use of the 3i portal for creation of courses, assignments, data reporting. Driving use of e-learning courses on 3i portal. 3i Administration agenda.
Compilation of learning reports, feedback reports and suggesting improvements
Driving follow-up action with employees on learning agenda
Bill Processing and Vendor Management
Getting all necessary documents from vendors, processing the bill in the correct format, highlighting any approvals required, sharing status of bill processing back to the vendor. All bills should be processed by 30 days of invoice being received
Engagement
Newsletters and other communication
Unit and Market visits to establish rapport with officers and Unit Heads
PAPF
Report generation and communication for PFMS at various stages of the process
Timely Follow ups on ensuring completion and support for ensuring system readiness
💡 Quick Summary
Seeking a career-building opportunity? The executive position is now open for candidates interested in the Admin Executive sector. This role in Hyderabad offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.