Job Description
About NTERIO
NTERIO is an Alberta‑based interior construction company specializing in demountable wall systems, glazing, and millwork, with a growing focus on prefabricated and modular interior solutions. We work with architects, designers, general contractors, and clients who value speed, quality, and accountability.
We are a small, high‑performance team building a scalable business. We value ownership, follow‑through, and quiet execution over constant discussion. This role supports the CEO directly and is critical to keeping the business moving while leadership focuses on growth and strategy.
The Role
This is not a traditional assistant role.
This position exists to:
Remove friction
Close loops
Own execution
Reduce cognitive load for the CEO
You will be trusted to act without being asked, within clear boundaries.
Key Responsibilities
Inbox & Communication Ownership
Own the CEO’s inbox day‑to‑day
Draft and send replies independently where appropriate
Route emails to the right team members
Track follow‑ups until closed
Escalate only when judgment or risk is involved
Execution & Follow‑Through
Turn emails into actions
Maintain task lists and follow‑ups in Asana
Ensure commitments don’t stall
Close loops without reminders
Calendar & Logistics
Schedule meetings, site visits, and calls
Protect focus time
Coordinate travel, lunches, and logistics
Confirm details without back‑and‑forth
Internal Coordination
Liaise with accounting, project managers, designers, and operations
Route requests and confirm completion
Keep work moving without unnecessary meetings
CRM Support (Light)
Create/update tasks and follow‑ups in HubSpot as needed
Keep basic deal/contact tasks organized so nothing drops
Basic Qualifications (Practical)
2+ years in an Executive Assistant, Operations Assistant, or Senior Administrative role
Experience supporting a senior executive, business owner, or leadership team
Strong written communication (clear, concise, professional)
Comfortable with Microsoft 365 / Outlook (email + calendar)
Experience using task tools like Asana (required)
Familiarity with HubSpot (strong asset; required willingness to learn fast)
Non‑Negotiables (Please Don’t Apply If These Don’t Fit)
This role is not a fit if you need:
Constant check‑ins
Frequent reassurance
Collaborative brainstorming
Approval for every decision
You must be comfortable with:
Acting on incomplete information
Making reasonable judgment calls
Working independently
Being accountable for outcomes, not activity
We prefer someone who would rather finish the task than talk about it.
What Success Looks Like
The CEO sees fewer emails, not better summaries
Tasks disappear without reminders
Follow‑ups happen automatically
The business moves faster with less noise
If we’re doing this right, your work is largely invisible—and highly valued.
Application Process (Required)
Step 1: Apply with your resume
Step 2: Submit a 5–8 minute video (applications without a video will not be reviewed)
Video Questions (please answer all):
How do you decide when to act vs. when to ask a question?
Describe a time you handled something without being asked and it went well.
How do you ensure tasks don’t stall or get forgotten?
What frustrates you most when working with executives?
What type of work environment brings out your best performance?
Video format: Please use Loom to record: https://www.loom.com/
Dress: Professional but natural
Job Type: Full-time
Pay: $65,000.00-$72,000.00 per year
Benefits:
Dental care
Extended health care
Mileage reimbursement
Experience:
Strong experience with Microsoft 365: 3 years (required)
Executive Assistant to CEO: 3 years (required)
Executive Operations Business Coordination: 3 years (required)
Work Location: In person
NTERIO is an Alberta‑based interior construction company specializing in demountable wall systems, glazing, and millwork, with a growing focus on prefabricated and modular interior solutions. We work with architects, designers, general contractors, and clients who value speed, quality, and accountability.
We are a small, high‑performance team building a scalable business. We value ownership, follow‑through, and quiet execution over constant discussion. This role supports the CEO directly and is critical to keeping the business moving while leadership focuses on growth and strategy.
The Role
This is not a traditional assistant role.
This position exists to:
Remove friction
Close loops
Own execution
Reduce cognitive load for the CEO
You will be trusted to act without being asked, within clear boundaries.
Key Responsibilities
Inbox & Communication Ownership
Own the CEO’s inbox day‑to‑day
Draft and send replies independently where appropriate
Route emails to the right team members
Track follow‑ups until closed
Escalate only when judgment or risk is involved
Execution & Follow‑Through
Turn emails into actions
Maintain task lists and follow‑ups in Asana
Ensure commitments don’t stall
Close loops without reminders
Calendar & Logistics
Schedule meetings, site visits, and calls
Protect focus time
Coordinate travel, lunches, and logistics
Confirm details without back‑and‑forth
Internal Coordination
Liaise with accounting, project managers, designers, and operations
Route requests and confirm completion
Keep work moving without unnecessary meetings
CRM Support (Light)
Create/update tasks and follow‑ups in HubSpot as needed
Keep basic deal/contact tasks organized so nothing drops
Basic Qualifications (Practical)
2+ years in an Executive Assistant, Operations Assistant, or Senior Administrative role
Experience supporting a senior executive, business owner, or leadership team
Strong written communication (clear, concise, professional)
Comfortable with Microsoft 365 / Outlook (email + calendar)
Experience using task tools like Asana (required)
Familiarity with HubSpot (strong asset; required willingness to learn fast)
Non‑Negotiables (Please Don’t Apply If These Don’t Fit)
This role is not a fit if you need:
Constant check‑ins
Frequent reassurance
Collaborative brainstorming
Approval for every decision
You must be comfortable with:
Acting on incomplete information
Making reasonable judgment calls
Working independently
Being accountable for outcomes, not activity
We prefer someone who would rather finish the task than talk about it.
What Success Looks Like
The CEO sees fewer emails, not better summaries
Tasks disappear without reminders
Follow‑ups happen automatically
The business moves faster with less noise
If we’re doing this right, your work is largely invisible—and highly valued.
Application Process (Required)
Step 1: Apply with your resume
Step 2: Submit a 5–8 minute video (applications without a video will not be reviewed)
Video Questions (please answer all):
How do you decide when to act vs. when to ask a question?
Describe a time you handled something without being asked and it went well.
How do you ensure tasks don’t stall or get forgotten?
What frustrates you most when working with executives?
What type of work environment brings out your best performance?
Video format: Please use Loom to record: https://www.loom.com/
Dress: Professional but natural
Job Type: Full-time
Pay: $65,000.00-$72,000.00 per year
Benefits:
Dental care
Extended health care
Mileage reimbursement
Experience:
Strong experience with Microsoft 365: 3 years (required)
Executive Assistant to CEO: 3 years (required)
Executive Operations Business Coordination: 3 years (required)
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Executive Operations Assistant (Full‑Time, In‑House) position is now open for candidates interested in the Admin Executive sector. This role in Edmonton offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.