Job Description
Lagree West and Jaybird are sister brands, providing two different ways to move under one shared operating philosophy.
Lagree West offers high-intensity, low-impact, Pilates-inspired classes that build strength and flexibility. We're known for exceptional instruction, a strong mind-to-muscle connection, and warm service that feels personal. You’ll find us in seven studios across Vancouver and Victoria.
Jaybird is a mindful, music-driven experience in a heated infrared room, lit by candlelight. With four studios in Vancouver and Toronto, our Pilates- and Yoga-inspired classes invite you to be present, move with intention, and feel yourself on a deeper level.
Our Team:
Joining our team means helping create the kind of experience people look forward to all day. We care about how guests feel in the room, how we support each other, and how we show up every shift. We hold ourselves to a high standard and take pride in delivering consistent excellence, from the first hello to the last stretch.
Our values of Creating Amazement, Growth Mindset, and Pure Connection shape how we show up for guests and for each other. They’re the standard we hold, the way we lead, and the reason our studios feel the way they do.
Role Summary
The Executive & Personal Assistant is a highly trusted team member responsible for bringing structure, clarity, and execution to a fast-moving, ideas-driven environment. This role combines traditional executive assistant responsibilities with project coordination and personal administrative support.
The role is ideal for someone who enjoys creating order, managing logistics, and helping turn ideas into organized execution. The CEO often works through ideas verbally; the assistant helps translate those conversations into structured follow-up, coordination, and implementation.
Please note that this is a part time (20 hours per week) hybrid position that involves both remote work and some onsite work within the Vancouver area.
Core Responsibilities
Own and manage the CEO’s calendar across multiple businesses, including scheduling meetings, prioritizing requests, and protecting time for deep work
Keep the inbox organized by triaging messages, drafting responses, flagging priorities, and ensuring timely follow-ups
Support day-to-day operations by pulling information from tools like Google Drive and Notion, summarizing key details, and sharing with the right people
Coordinate with vendors, contractors, and team members to keep projects moving forward
Track deadlines, action items, and next steps—making sure nothing slips through the cracks
Organize and maintain project files, documents, and key information so everything is easy to find
Help locate and share materials like drawings, leases, and contracts as needed
Set up simple systems and trackers to keep work organized and running smoothly
Book and manage travel, including flights, hotels, transportation, and detailed itineraries (adjusting plans as things change)
Support personal logistics like scheduling appointments, managing reservations, planning personal travel, and handling gifting
Coordinate household needs, including vendors, maintenance, and general home logistics
Run occasional local errands (returns, pickups, purchases) as needed
Key Requirements:
5+ years experience in executive support, operations coordination, or similar roles
Exceptional organization and attention to detail
Strong written communication skills
Comfortable locating and synthesizing information from documents
Strong follow-through and project coordination ability
High discretion and professionalism
Able to work independently and take initiative
Perks of Being on the Team
Unlimited Standby Classes – Move, sweat, and reset whenever space allows
Exclusive Discounts – On Lagree West and Jaybird classes, retail, and partner brands
Growth Opportunities – Be part of a growing brand with room to advance
Wellness-Focused Workplace – A positive, inspiring environment
Connected Team Culture – Work alongside people who get it
Job Information
Location: Vancouver, BC
Type: Part-Time
Reports to: CEO
Schedule: ~20 hours per week. Flexible schedule with weekday availability. Combination of remote work and occasional in-person support in Vancouver.
Compensation Range: $45-50/hour
Steps to Apply:
To apply, please complete the application form below.
Please note only short-listed applicants will be contacted. We appreciate your interest and the time you took to apply!
Lagree West and Jaybird are equal opportunity employers. We celebrate diversity and are committed to creating an inclusive environment for everyone on our team.
This job description is intended to outline the general responsibilities and expectations of this role. It is not a comprehensive list of all duties that may be required. Responsibilities, deliverables, and expectations may evolve based on business needs. The company reserves the right to modify this description at any time.
Lagree West offers high-intensity, low-impact, Pilates-inspired classes that build strength and flexibility. We're known for exceptional instruction, a strong mind-to-muscle connection, and warm service that feels personal. You’ll find us in seven studios across Vancouver and Victoria.
Jaybird is a mindful, music-driven experience in a heated infrared room, lit by candlelight. With four studios in Vancouver and Toronto, our Pilates- and Yoga-inspired classes invite you to be present, move with intention, and feel yourself on a deeper level.
Our Team:
Joining our team means helping create the kind of experience people look forward to all day. We care about how guests feel in the room, how we support each other, and how we show up every shift. We hold ourselves to a high standard and take pride in delivering consistent excellence, from the first hello to the last stretch.
Our values of Creating Amazement, Growth Mindset, and Pure Connection shape how we show up for guests and for each other. They’re the standard we hold, the way we lead, and the reason our studios feel the way they do.
Role Summary
The Executive & Personal Assistant is a highly trusted team member responsible for bringing structure, clarity, and execution to a fast-moving, ideas-driven environment. This role combines traditional executive assistant responsibilities with project coordination and personal administrative support.
The role is ideal for someone who enjoys creating order, managing logistics, and helping turn ideas into organized execution. The CEO often works through ideas verbally; the assistant helps translate those conversations into structured follow-up, coordination, and implementation.
Please note that this is a part time (20 hours per week) hybrid position that involves both remote work and some onsite work within the Vancouver area.
Core Responsibilities
Own and manage the CEO’s calendar across multiple businesses, including scheduling meetings, prioritizing requests, and protecting time for deep work
Keep the inbox organized by triaging messages, drafting responses, flagging priorities, and ensuring timely follow-ups
Support day-to-day operations by pulling information from tools like Google Drive and Notion, summarizing key details, and sharing with the right people
Coordinate with vendors, contractors, and team members to keep projects moving forward
Track deadlines, action items, and next steps—making sure nothing slips through the cracks
Organize and maintain project files, documents, and key information so everything is easy to find
Help locate and share materials like drawings, leases, and contracts as needed
Set up simple systems and trackers to keep work organized and running smoothly
Book and manage travel, including flights, hotels, transportation, and detailed itineraries (adjusting plans as things change)
Support personal logistics like scheduling appointments, managing reservations, planning personal travel, and handling gifting
Coordinate household needs, including vendors, maintenance, and general home logistics
Run occasional local errands (returns, pickups, purchases) as needed
Key Requirements:
5+ years experience in executive support, operations coordination, or similar roles
Exceptional organization and attention to detail
Strong written communication skills
Comfortable locating and synthesizing information from documents
Strong follow-through and project coordination ability
High discretion and professionalism
Able to work independently and take initiative
Perks of Being on the Team
Unlimited Standby Classes – Move, sweat, and reset whenever space allows
Exclusive Discounts – On Lagree West and Jaybird classes, retail, and partner brands
Growth Opportunities – Be part of a growing brand with room to advance
Wellness-Focused Workplace – A positive, inspiring environment
Connected Team Culture – Work alongside people who get it
Job Information
Location: Vancouver, BC
Type: Part-Time
Reports to: CEO
Schedule: ~20 hours per week. Flexible schedule with weekday availability. Combination of remote work and occasional in-person support in Vancouver.
Compensation Range: $45-50/hour
Steps to Apply:
To apply, please complete the application form below.
Please note only short-listed applicants will be contacted. We appreciate your interest and the time you took to apply!
Lagree West and Jaybird are equal opportunity employers. We celebrate diversity and are committed to creating an inclusive environment for everyone on our team.
This job description is intended to outline the general responsibilities and expectations of this role. It is not a comprehensive list of all duties that may be required. Responsibilities, deliverables, and expectations may evolve based on business needs. The company reserves the right to modify this description at any time.
💡 Quick Summary
Seeking a career-building opportunity? The Executive & Personal Assistant position is now open for candidates interested in the Operations Executive Jobs sector. This role in Vancouver offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Operations Executive Jobs is a plus.
