Job Description
Job description
The Executive Secretary will provide administrative and organizational support to senior leadership, ensuring smooth coordination of daily operations, communication, and office activities. The role involves managing schedules, handling confidential information, and assisting in key administrative tasks.
Key Responsibilities
Manage calendars, schedule meetings, and coordinate appointments for senior executives.
Handle email correspondence, phone calls, and official communication.
Prepare reports, presentations, and documents as required.
Organize travel arrangements, itineraries, and accommodation bookings.
Maintain and update records, files, and confidential documents.
Coordinate internal and external meetings, prepare agendas, and document minutes.
Support executives with follow-ups, reminders, and task tracking.
Assist in vendor coordination, office administration, and procurement tasks.
Liaise with clients, stakeholders, and internal teams on behalf of executives.
Manage expense reports, reimbursements, and basic financial tracking.
Perform general administrative duties to support smooth office operations.
Required Skills & Qualifications
Proven experience as an Executive Secretary, Executive Assistant, or similar administrative role.
Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
Excellent communication and coordination skills.
Ability to handle sensitive information with confidentiality.
Strong organizational and multitasking abilities.
Attention to detail and ability to prioritize tasks effectively.
Comfortable working in a fast-paced environment.
Job Type: Full-time
Pay: ₹14,223.28 - ₹49,955.92 per month
Work Location: In person
The Executive Secretary will provide administrative and organizational support to senior leadership, ensuring smooth coordination of daily operations, communication, and office activities. The role involves managing schedules, handling confidential information, and assisting in key administrative tasks.
Key Responsibilities
Manage calendars, schedule meetings, and coordinate appointments for senior executives.
Handle email correspondence, phone calls, and official communication.
Prepare reports, presentations, and documents as required.
Organize travel arrangements, itineraries, and accommodation bookings.
Maintain and update records, files, and confidential documents.
Coordinate internal and external meetings, prepare agendas, and document minutes.
Support executives with follow-ups, reminders, and task tracking.
Assist in vendor coordination, office administration, and procurement tasks.
Liaise with clients, stakeholders, and internal teams on behalf of executives.
Manage expense reports, reimbursements, and basic financial tracking.
Perform general administrative duties to support smooth office operations.
Required Skills & Qualifications
Proven experience as an Executive Secretary, Executive Assistant, or similar administrative role.
Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
Excellent communication and coordination skills.
Ability to handle sensitive information with confidentiality.
Strong organizational and multitasking abilities.
Attention to detail and ability to prioritize tasks effectively.
Comfortable working in a fast-paced environment.
Job Type: Full-time
Pay: ₹14,223.28 - ₹49,955.92 per month
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Executive Secretary to Managing Director position is now open for candidates interested in the Admin Executive sector. This role in Mumbai offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.
