Executive Support Officer

Full job description
INSPIRED
BY LIFESTYLE.
DRIVEN
BY OPPORTUNITY.
Vacancy Number
ER+88
Position Title
Executive Support Officer
Employment Status
Fixed Term Full Time 10 Day Fortnight - maternity leave backfill
Department
Office of the CEO
Location
Bundall QLD 4217
Award Classification
Stream A Level 4
Salary
$+0,851 - $+7,011
Hours
40hrs/week
About the Branch

The Office of the CEO is responsible for supporting the CEO in the oversight of the City Administration as a high-performing customer focused organisation delivering value for money and services for our community.?

In addition to supporting the CEO, the team directly delivers a number of key functions, including administrative support for Councillors and their offices, Council meeting management, internal communications and external media, as well as oversight and management of Council’s controlled and funded entities.


About your new role

The City of GoldCoast is looking for an Executive Support Officer for a 12 month maternity leave contract to work closely with the Executive Assistant to provide administrative support to the CEO.

Together, you will ensure the office is running efficiently and effectively, from managing the CEO's incoming phone calls, correspondence and requests to assisting the CEO with their meeting requirements, presentations, events, travel, emails and office budget, purchasing and procurement.

This position may require standing in for the EA to the CEO during leave periods. It is a dynamic, fast paced office suited to a high performer with advanced level computer and technology skills.

Duties will include:?

Preparation of correspondence on behalf of the CEO.
Manage all incoming enquiries (verbal/written) as a first point of contact with professionalism and appropriate discretion, confidentiality and sensitivity, ensuring accurate and timely responses are provided and/or escalated when required.
Ensure the CEO's calendar is proactively managed, maintained and well organised.
Assist with organisation of various meetings including but not limited to room/equipment bookings, catering, invitations, online forums, town halls and meeting agendas and minutes.
Reviewing and continuous improvement of the policies and procedures relevant to the role.
Relief Executive Assistant to the CEO duties for leave periods.
Review and continuous improvement of the policies and procedures?relevant to the?role.?
About You:

The successful applicant will be highly motivated and have experience working in executive offices with a commitment to discretion and confidentiality,
along with the ability to work in a fast paced, dynamic environment with competing priorities

You will have outstanding organisational and time management skills as well as excellent verbal and written communications skills

A Genuine 'can-do', together with being solution focused and have a proactive attitude.

Experience in supporting high level meetings, from meet and greet services, to creating agendas and minute taking, to coordinating meeting requirements including technology to presentation preparation is a must to succeed in this role.

You will have a high level of confidentiality and the ability to manage sensitive information and situations.

You will possess an advanced level of Microsoft Suite (Outlook, Word, Excel), a sound knowledge of data management systems and the ability to learn and adapt to new systems quickly.

Be part of shaping the Gold Coast's future

The Gold Coast is inspired by lifestyle and driven by opportunity. We are the second largest Council in Australia.

We care about being the most flexible government organisation in Australia. We have a range of benefits to help you create the right balance:

Personal and professional development courses
Access to 350+ fitness facilities through Fitness Passport
4 free confidential counselling sessions a year for you or an immediate family member
1 free nutritionist and financial advice session per year
We pride ourselves on our shared mission of being a high-performing, customer-focused organisation which delivers value-for-money services to the community. We're committed to creating a diverse workplace and inclusive culture.

How to apply

For more information, view the position brief by

Upload your Resume with a Cover Letter (of no more than 2 pages) outlining how your skills, experience and personal attributes would allow you to achieve success in this role.

Documents needs to be less than 2MB in size and PDF format is preferred. If you encounter technical issues when applying, please email recruitment@goldcoast.qld.gov.au

Our selection process may include a one-way video interview via Criteria, a face-to-face or virtual interview via Microsoft Teams, reference checks via Xref and additional checks including police checks, employment history checks, qualification checks, pre-employment medical reviews and drug and ******* testing.

Contact Person
Alexandra Faka'ata
Contact Number
07 5581 77+2
Closing Date
Sunday 1st September 2024
Please note applications for all of our vacancies close at 10.30pm on the listed closing date.

The City of Gold Coast is an equal opportunity employer dedicated to promoting an inclusive and diverse workplace. We are committed to supporting an environment where all employees, regardless of their differences or similarities, feel valued, respected and supported. Aboriginal and Torres Strait Islander persons are encouraged to apply.

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Australia
Queensland
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